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Reporting Completions Data

This guide provides essential information on reporting completions data for units of study and courses. It covers what to report, including unit and higher education course completions, and outlines key reporting timelines such as the April 30 and May 15 deadlines for 2013 completions. The document details how to verify data, common issues, and specifications like unique identification elements. Additionally, it offers tips for easy reporting alongside resources for further assistance. Ensure accurate and timely reporting with this comprehensive overview.

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Reporting Completions Data

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  1. Reporting Completions Data Webpage: http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data

  2. Overview • What do you need to report? - Units of study - Courses • When do you report? • Revising completions • Verifying completions • Common issues

  3. What do you report? • Unit of study completions • Course completions • Higher education: Past Course Completions • VET: VET Course Completions

  4. When do you report? • 2013 completions are due 30 April 2014 • Completions data must be verified by 15 May 2014

  5. Reporting Unit of study completions

  6. What do you include? • A completion status for each unit of study reported during the year What do you exclude? • Units of study remitted or deleted

  7. Reporting Unit of study completions Two main components: • Key elements - uniquely identify a completions record • Unit of study completion status - attaches a status to a record

  8. Key elements • Student id (E313) • Course code (E307) • Unit of study code (E534) • Unit of study census date (E489)

  9. Key elements

  10. Unit of study completion status (Element 355) • 2 – Failed • 3 – Successfully completed • 1 – Withdrew without penalty • 4 – In progress • 5 – Recognition of prior learning (VET only)​

  11. Reporting Unit of study revisions • Revise your data in the same submission you report your original records • Same key elements to identify a record

  12. Reporting Course completions

  13. Higher education course completions Who do you include?: • all domestic and overseas students who have completed a course of study leading to your award. • Combined degree = 1 completion

  14. VET Course completions Who do you include?: All eligible students who: • have been reported in one or more units of study and • have completed an approved VET course in the reporting year.

  15. Reporting Course completions Two main components: • Key elements - uniquely Identify a completions record • Variation reason code - tells HEIMS what to do with a record

  16. Key elements

  17. Variation reason code (E446) Reporting a course completion record for the first time: Code 5

  18. Revising Course completions data • You revise your data in the same submission you report your original records • Variation reason code identifies the change you want to make

  19. Variation reason code Revising a course completion record: • Code 2 - revise • Code 4 - delete • Code 5 – new record

  20. Verifying your completions data

  21. Why do you verify your data? • Confirms accuracy of your data • Underpins your organisation’s statistics When do you verify? • completed by 15 May Where do you verify your data? • HEIMS Online

  22. Summary report

  23. Top tips for easy reporting • The file name and year are correct • The original unit of study record has been reported to HEIMS • The key elements are correct • Verification reports are checked and signed off

  24. Need more help? For all your data questions contact HEIMS Data Collections HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487

  25. For all your policy queries • Policy and program management • Administration of FEE-HELP and VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS) Communications & Student Support TeamTSEnquiries@education.gov.au

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