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Inbox Overload

Inbox Overload

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Inbox Overload

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  1. Inbox Overload Becoming an inbox ninja

  2. Typical (yawn) ways to manage

  3. Via People

  4. Via Projects

  5. Via Departments

  6. Make email work for you • No extra frills • Keep it basic Get a system

  7. Don’t live in your inbox • It’s just a conduit • Mobile devices  Advanced Common Sense

  8. How many have unread emails?

  9. Zero Inbox

  10. One place for everything • Process to zero • Convert to actions ZIB

  11. What is ‘Processing’? More than checking Less than responding Every email doesn’t need a response! ZIB

  12. Check email on a schedule. • Get rid of it? • Does some else need it? • Can someone do it better? • Do I only need to respond? • Do I need to wait Only take a few moments Archive ZIB - Processing

  13. Pros Cons Pretty minimalist Hard to stick with Feeling of no structure Less than 3 folders • Fast • Simple • Very low setup time • Very low maintenance ZIB-ing

  14. Uber Management For control freaks

  15. Folders, Folders, Folders • Departments, Projects, People Uber Management

  16. Pros Cons High Setup time High Maintenance Easy to get lost High thought • Total control • Find faster than search • Organized Uber Management

  17. Trusted Trio In, Out, Move on

  18. Variation on ZIB • Always TRY to empty inbox. • Email into 1 of 3ish folders. • Rely on search feature Trusted Trio

  19. Pros Cons To minimalist ? Feeling of no structure • Low setup • Low maintenance • Low thought Trusted Trio

  20. My Processing Habit

  21. Do email sorting less.

  22. Cheat.

  23. No Fiddling.

  24. Use Flags & Reminders

  25. Use Tasks

  26. Use Categories

  27. Plenty of great resources out there. • We will look at a few: • “Organize web content” • “Organize your content” Productivty: How can the web help ?

  28. How to Organize the Web

  29. There has to be a better way !

  30. How to Organize YOUR content

  31. Storing files in the “Cloud

  32. Storing Notes on the Cloud

  33. Storing Notes on the Cloud

  34. What do you use ?