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Essential Guide to NIH Grant Applications via Grants.gov

DESCRIPTION

This guide provides key information for applicant organizations submitting NIH grant applications through Grants.gov. It covers vital aspects such as registration requirements in eRA Commons, necessary software, submitting investigator-initiated applications, understanding funding opportunity announcements, and navigating the application package. Additionally, it outlines the roles of Authorized Organization Representatives (AORs) and Signing Officials (SOs), crucial deadlines, error correction guidelines, and how to track the status of applications. This resource ensures a smooth submission process for NIH opportunities.

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Essential Guide to NIH Grant Applications via Grants.gov

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  1. eSubmissionReview Bringing the Key Points Home

  2. For NIH opportunities, who registers in Grants.gov? • Applicant Organizations • E-biz POC designated

  3. For NIH opportunities, who must be registered in eRA Commons? • Applicant Organizations • Designate Signing Official (SO) • Project Directors/Principal Investigators (PD/PIs) • Register through SO or other account administrator

  4. What software is needed to submit grant applications through Grants.gov to NIH? • Adobe Reader • Version compatible with Grants.gov forms • PDF conversion program for attachments

  5. How do you submit an investigator-initiated or unsolicited application? • Use “Parent” announcement for your chosen activity code

  6. Where would you find any special instructions for a specific opportunity? • In the full announcement text of the Funding Opportunity Announcement (FOA)

  7. Where do you find the submission deadline dates for an FOA? • In the full announcement text of the FOA • Also, note Open date when systems begin accepting applications

  8. How do you know which forms listed as “Optional” in the application package must be submitted? • Read the application guide included with the application package

  9. How do you know which additional form fields are required by NIH? • Read the application guide included with the application package

  10. How do you determine which budget form is appropriate for your application? • Read the application guide associated with the application package

  11. Name a form field that is required for NIH applications, but not marked required on the federal-wide forms. • SF424 (R&R) Cover – Contact email address • R&R Sr/Key Profile – Credential (all with PD/PI role) and Organization (all Sr/Key)

  12. Does the “Check Package for Errors” button at the top of the Adobe forms identify all errors & warnings? • NO - only a subset of Grants.gov errors • Some Grants.gov and all NIH business rules are checked after the form is submitted to Grants.gov

  13. Who can submit grant applications to Grants.gov? • Authorized Organization Representatives (AORs)

  14. Who can track application status in Grants.gov? • AORs • The “Track My Application” feature can be used by anyone that has the Grants.gov Tracking Number

  15. Who can track application status in eRA Commons? • SOs • PD/PI • ASST (must be delegated authority by PD/PI)

  16. What are the key elements of “on-time” submission? • All registrations completed • Initial application submitted by 5:00 pm local time on due date • Errors/warnings corrected within the error correction window

  17. What is the “error correction window,” when does it begin and how long does it last? • Period allowed to correct eRA errors/warnings • Initial submission “on-time” • Cover Letter – document on-time submission and changes made • Starts after submission deadline • Standard - 2 business days

  18. What is the difference between an eRA error and a warning? • Errors stop application processing and must be corrected • Warnings corrected at the discretion of the applicant

  19. Who should review the assembled application package in eRA Commons? • SO • PD/PI • ASST (if delegated Status by PD/PI)

  20. How long do applicants have to review their application image in Commons before it moves forward for further processing? • Two (2) business days after image assembled and posted in eRA Commons • Known as “application viewing window”

  21. Who can Reject an application in Commons? • Signing Official (SO)

  22. Thank You & Enjoy the Conference

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