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eSubmission Review

eSubmission Review. Bringing the Key Points Home. For NIH opportunities, who registers in Grants.gov?. Applicant Organizations E-biz POC designated. For NIH opportunities, who must be registered in eRA Commons?. Applicant Organizations Designate Signing Official (SO)

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eSubmission Review

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  1. eSubmissionReview Bringing the Key Points Home

  2. For NIH opportunities, who registers in Grants.gov? • Applicant Organizations • E-biz POC designated

  3. For NIH opportunities, who must be registered in eRA Commons? • Applicant Organizations • Designate Signing Official (SO) • Project Directors/Principal Investigators (PD/PIs) • Register through SO or other account administrator

  4. What software is needed to submit grant applications through Grants.gov to NIH? • Adobe Reader • Version compatible with Grants.gov forms • PDF conversion program for attachments

  5. How do you submit an investigator-initiated or unsolicited application? • Use “Parent” announcement for your chosen activity code

  6. Where would you find any special instructions for a specific opportunity? • In the full announcement text of the Funding Opportunity Announcement (FOA)

  7. Where do you find the submission deadline dates for an FOA? • In the full announcement text of the FOA • Also, note Open date when systems begin accepting applications

  8. How do you know which forms listed as “Optional” in the application package must be submitted? • Read the application guide included with the application package

  9. How do you know which additional form fields are required by NIH? • Read the application guide included with the application package

  10. How do you determine which budget form is appropriate for your application? • Read the application guide associated with the application package

  11. Name a form field that is required for NIH applications, but not marked required on the federal-wide forms. • SF424 (R&R) Cover – Contact email address • R&R Sr/Key Profile – Credential (all with PD/PI role) and Organization (all Sr/Key)

  12. Does the “Check Package for Errors” button at the top of the Adobe forms identify all errors & warnings? • NO - only a subset of Grants.gov errors • Some Grants.gov and all NIH business rules are checked after the form is submitted to Grants.gov

  13. Who can submit grant applications to Grants.gov? • Authorized Organization Representatives (AORs)

  14. Who can track application status in Grants.gov? • AORs • The “Track My Application” feature can be used by anyone that has the Grants.gov Tracking Number

  15. Who can track application status in eRA Commons? • SOs • PD/PI • ASST (must be delegated authority by PD/PI)

  16. What are the key elements of “on-time” submission? • All registrations completed • Initial application submitted by 5:00 pm local time on due date • Errors/warnings corrected within the error correction window

  17. What is the “error correction window,” when does it begin and how long does it last? • Period allowed to correct eRA errors/warnings • Initial submission “on-time” • Cover Letter – document on-time submission and changes made • Starts after submission deadline • Standard - 2 business days

  18. What is the difference between an eRA error and a warning? • Errors stop application processing and must be corrected • Warnings corrected at the discretion of the applicant

  19. Who should review the assembled application package in eRA Commons? • SO • PD/PI • ASST (if delegated Status by PD/PI)

  20. How long do applicants have to review their application image in Commons before it moves forward for further processing? • Two (2) business days after image assembled and posted in eRA Commons • Known as “application viewing window”

  21. Who can Reject an application in Commons? • Signing Official (SO)

  22. Thank You & Enjoy the Conference

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