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Procedures for Revenue Generating Conferences and Other Events

Procedures for Revenue Generating Conferences and Other Events. Presented By: Nicole Perez. #1: Conference Coordinator. Appointed by the department Gain approval for hosting conference Plans conference/event Registration and Payment Website Location Must comply with College policies.

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Procedures for Revenue Generating Conferences and Other Events

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  1. Procedures for Revenue Generating Conferences and Other Events Presented By: Nicole Perez

  2. #1: Conference Coordinator • Appointed by the department • Gain approval for hosting conference • Plans conference/event • Registration and Payment • Website • Location • Must comply with College policies

  3. #2: Review Procedures Review procedures posted on the Business Office website

  4. #3: Submit Necessary Forms Request to Create a Conference Organization Unit (BO-2600) Conference/Event Projected Budget (BO-2610) 45 days prior to event

  5. #4: Submit Online Requisitions Reference the conference/event in the Document Text After the BO-2600 and the BO-2610 have been processed Weekly AP check cycle Budget Transfers are not allowed

  6. #5: Submit Final Forms Budget vs. Actual Revenue/Expenditure Schedule (BO-2620) No later than 30 days after the conference/event to the Business Office

  7. Questions??? • Nicole Perez • 872-4633 • mnperez@southtexascollege.edu

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