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Using Drupal at UCSF

Using Drupal at UCSF. UCSF ShareCase November 8, 2013 John Kealy, UCSF Senior Web Developer. Why Have a Website?. Publish Information Reach a Global Audience Update any time Promote Your Services Improve Customer Service Gather Information and Generate Leads.

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Using Drupal at UCSF

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  1. Using Drupal at UCSF UCSF ShareCase November 8, 2013 John Kealy, UCSF Senior Web Developer

  2. Why Have a Website? • Publish Information • Reach a Global Audience • Update any time • Promote Your Services • Improve Customer Service • Gather Information and Generate Leads

  3. UCSF Website Statistics 3000 + websites at UCSF 400 + UCSF sites on Drupal $15k -$150k cost for building a single custom site

  4. What is Drupal? • It’s Open Source Software • A Web Content Management System • www.whitehouse.gov • www.economist.com • www.theonion.com • Popular in education (26% of .edu sites) • It can be used to build websites and web applications

  5. www.economist.com

  6. www.whitehouse.gov

  7. www.theonion.com

  8. UCSF

  9. Why Should I Care? • Extensively used at UCSF • Main UCSF website • School of Medicine, Dentistry, etc. • Large Open Source Community • Thousands of “modules” • Thousands of developers • Very active community • Very flexible and extensible • Emerging as a UCSF standard

  10. What’s the Catch? ITS is only providing hosting and Starter Kit for free. No site administration. No programming expertise provided. No design expertise provided. No site building provided Contractor or department expertise required

  11. What Does Hosting Cover? Updating core website software Keeping Single Sign On available Monitoring the server Creating empty databases for new sites Managing access to server Managing access to code repository Migrating code, databases and files

  12. What’s Not Covered by Hosting? Keep site specific software up to date Creating and managing site user accounts Creating content types and views Changing site layout Creating custom software or designs Content migration or entry … and a lot more…

  13. Custom Site or Starter Kit?

  14. Custom Sites: Pros Design tailored for site’s purpose Site tuned for specific needs

  15. Custom Site: Cons Take significant time to create High cost to create Costly to maintain Difficult to support Difficult to train content editors

  16. Costs: Large Custom Site • Examples: • www.ucsf.edu • Dentistry.ucsf.edu • Pharmacy.ucsf.edu • Build Cost: • 100 - 300K • Maintenance Costs: • Content 1-3+ FTE • IT Administration .25 - 1+ FTE

  17. Costs: Medium Custom Site • Examples: • its.ucsf.edu • ptrehab.ucsf.edu • Qb3.org • Build Cost: • 50 - 150K • Maintenance Costs: • Content 1.5 + FTE • IT Administration .25+ FTE

  18. Costs: Small Custom Site • Examples: • healthpolicy.ucsf.edu • stemcell.ucsf.edu • hub.ucsf.edu • Build Cost: • 10 - 60K • Maintenance Costs: • Content .25 + FTE • IT Administration .1+ FTE

  19. Starter Kit Sites: Pros Fast to create Easy to maintain Low cost of ownership Features being added over time by ITS New features can be added by site owner

  20. Starter Kit Sites: Cons Design not tailored for particular site Only basic functionalityto start with

  21. How Do I Sign Up? Go to Help.ucsf.edu Select web services Select Drupal Web Hosting Request

  22. UCSF Drupal Resources • The UCSF Drupal Community • UCSF Drupal Users Group (UCSF-DUG) • Monthly Users Helping Users (UHU) • Drupal.ucsf.edu • Drupal Chatter group and Listserv • ITS hosting • UCSF Drupal Customizations • MyAccess single sign on • Directory & Profiles integration • UCSF web editor

  23. Drupal Community • Websites • Drupal.org (modules, forums, etc.) • www.lullabot.com (training videos) • Camps and conferences • Drupal Con June 2-6, 2015 Austin • Bay Area Drupal Camp (BADCamp) (fall)

  24. Thank you!

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