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Discipline Incidents Collection

Discipline Incidents Collection. Collection opens May 1, 2009 Collection closes June 30, 2009. Oregon Department of Education – September 2008 Update. Discipline Incidents Collection. The Discipline Incidents collection REPLACES the SET collection.

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Discipline Incidents Collection

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  1. Discipline Incidents Collection Collection opens May 1, 2009 Collection closes June 30, 2009 Oregon Department of Education – September 2008 Update

  2. Discipline Incidents Collection The Discipline Incidents collection REPLACES the SET collection. • New federal and state reporting requirements and district requests prompted updating of the SET collection. • Federal and state reports now require additional data not collected in the SET. • The Discipline Incidents collection meets current federal and state reporting requirements. • The Discipline Incidents collection gives districts broader categories of incidents to choose from. • The Discipline Incidents collection provides additional codes to choose from that match the federal definitions of disciplinary incidents. September 2008 Update

  3. Discipline Incidents Collection The Discipline Incidents collection Instruction Manual and online documents provide necessary information that assist in completing the collection. • Documents have been updated from the SET collection with a couple new ones added. • Updated documents include; Frequently Asked Questions (FAQ’s), Expulsions, Suspension, Removals, Truancy defined, and No Child Left Behind. • New documents include Discipline Incidents Collection File Layout and Persistently Dangerous Reporting Matrix. September 2008 Update

  4. Discipline Incidents Collection • Student Level Collection • SSID collection, not an institution level collection • All Suspensions, Expulsions, Removals and Truancies must be reported • 2008-09 Discipline Data • Suspensions, Expulsions, and Removals are entered for regular and SPED students in the Discipline Incidents collection September 2008 Update

  5. Discipline Incidents Collection Collection reflects student records for the 2008-09 school year. • Student collection reflects records from July 1, 2008 through June 30, 2009. Caution: If expulsion/suspension/removal extends past June 30, 2009 (i.e., into the 09-10 school year) enter the event in the 08-09 Discipline Incidents collection only. September 2008 Update

  6. Discipline Incidents Collection Collection opens May 1, 2009 • Upload files • Web Submission • Technical issues contact: • Help Desk 503-947-5715 • Program issues contact: • Scott Hall – Safe and Drug Free Schools 503-947-5628, scott.hall@state.or.us September 2008 Update

  7. Discipline Incidents Collection Collection closes June 30, 2009 Prior to June 30 review and fix any errors that are displayed in the Error Management / Review Errors – or Housekeeping to delete submitted files associated with errors in Review Errors. NOTE: Only records that are error free can be posted and accepted. September 2008 Update

  8. Discipline Incidents Collection Collection closes June 30, 2009 • The Reports section has a number of tools for district use to verify that submitted records have been received and posted by ODE. • Review reports BEFORE June 30 to verify that all files have been submitted and are correct. • Please verify data in collection summary report. September 2008 Update

  9. Discipline Incidents Collection Collection closes June 30, 2009 • Mid-July (dates to be released later) – Report Validation window for Report Card opens to display safe/unsafe status based on Discipline Incidents data submitted – Verification is optional during this window. • August 7, 2009 – Unsafe School Choice/ Persistently Dangerous Schools Notification: Districts are notified based on Discipline Incidents data submitted. September 2008 Update

  10. July 2008 – Report Validation Window Discipline Incidents Collection September 2008 Update

  11. Discipline Incidents Collection • August 10-21 - Persistently Dangerous Schools Parent Notification - Districts must notify parents of Persistently Dangerous status 14 days prior to the start of school and offer parents a chance to relocate to another school. • The following link provides detailed information regarding Persistently Dangerous School status: http://www.ode.state.or.us/opportunities/grants/nclb/title_iv/a_drugfree/unsafeschchoiceoption.doc September 2008 Update

  12. Discipline Incidents Collection • File layout format, code information and instructions are located on the Schedule of Due Datespage at the district website. Click on the Discipline Incidents 08-09 link or go to https://district.ode.state.or.us/apps/info/DataCllctnDetail.aspx?id=228. September 2008 Update

  13. Discipline Incidents Collection Question and Answers Q. Will I need to enter suspension, expulsion, and removal incident days for a student who doesnot have a disability (Is not on an IEP)? • Yes. Incident school days are required for all students. September 2008 Update

  14. Discipline Incidents Collection Q. What is an administrative law judge? A. An administrative law judge (ALJ) is appointed by the Office of Administrative Hearings.“Removal by administrative law judge” is a veryrare occurrence. The ALJ does not conductdistrict hearings for suspensions or expulsions. September 2008 Update

  15. Discipline Incidents Collection Q. Do I need to enter data about the type of disability the student has? A. Yes. If item # 35, “special education flag”, is marked “Yes”, then item #49 must contain a valid number. September 2008 Update

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