SECTION 1 SKILLS Analyzing Data Using Excel

2. SECTION 1 SKILLSAnalyzing Data Using Excel 1.1 Start Microsoft Excel 2010 1.1 The Excel Screen 1.1 Open a Workbook 1.1 Save a Workbook 1.1 Print a Workbook 1.2 Start a New Workbook 1.2 Enter Labels and Values 1.2 Use Fill Options 1.3 Perform Calculations Using Formulas CHECKPOINT 1 1.4 Use the SUM Function 1.5 Copy Formulas 1.6 Test the Worksheet 1.6 Improve the Worksheet Appearance 1.6 Sort CHECKPOINT 2 1.7 Use Help 1.8 Preview a Worksheet 1.8 Change Page Orientation 1.8 Print a Worksheet 1.9 Display Formulas 1.9 Navigate a Worksheet CHECKPOINT 3

3. Start Microsoft Excel 2010 To open Microsoft Excel 2010: • Click the Start button on the Taskbar. • Point to All Programs at the pop-up menu. • Click Microsoft Office. • Click Microsoft Excel 2010. Start button

4. The Excel Screen Minimize the ribbon button Quick Access toolbar tabs Title bar ribbon Name text box dialog box launcher Formula bar column group active cell worksheet area row scroll box cell pointer vertical scroll bar horizontal scroll bar sheet tabs Status bar

5. Excel Screen Features

6. Excel Screen Features…continued

7. Excel Screen Features…continued

8. Open a Workbook To open a workbook: • Click the File tab. • Click the Open button in the Backstage view. • At the Open dialog box, navigate to the desired folder. • Double-click the desired file. Navigation pane Content pane

9. Save a Workbook To save a workbook with a new name: • Click the File tab. • Click the Save As button in the Backstage view. • Type the new workbook name. • Click Save or press Enter. Save As dialog box

10. Print a Workbook To print a workbook: • Click the File tab. • Click the Print tab in the Backstage view. • Click the Print button. Print button

11. Start a New Workbook To start a new workbook: • Click the File tab. • Click the New tab in the Backstage view. • Click the Create button with Blank Workbook already selected in the Available Templates section of the view. Create button

12. Enter Labels and Values • A label is an entry in a cell that helps the reader relate to the values in the corresponding column or row. • Labels are generally entered first when creating a new worksheet since they define the layout of the data in the columns and rows. • By default, Excel aligns labels at the left edge of the column. • A value is a number, formula, or function that can be used to perform calculations in the worksheet. • By default, Excel aligns values at the right edge of the column. • Take a few moments to plan or sketch out the layout of a new worksheet before entering labels and values. • Decide the calculations you will need to execute and how to display the data so that it will be easily understood and interpreted.

13. Enter Labels and Values…continued Enter button Cancel button Entry appears in the Formula bar and in the active cell.

14. Enter Labels and Values…continued long label

15. Use Fill Options To use the fill handle: • Click the desired cell to make the cell active. • Point at the fill handle. The cell pointer changes from the large white cross to a thin black cross. • Hold down the left mouse button. • Drag the pointer as desired. • Release the left mouse button. fill handle

16. Use Fill Options…continued Auto Fill Options button

17. Use Fill Options…continued Auto Fill Options button

18. Use Fill Options…continued To use the fill feature on a range: • Select the desired range. • Click the Home tab. • Click the Fill button in the Editing group. • Click the desired option at the drop-down list. Fill button selected range

19. Perform Calculations Using Formulas • A formula is entered into a cell to perform mathematical calculations in a worksheet. • All formulas in Excel begin with the equals sign (=) as the first character. • After the equals sign, the cell addresses that contain the values you want to calculate are entered between mathematical operators. • The mathematical operators are: • + (addition) • – (subtraction) • * (multiplication) • / (division) • ^ (exponentiation)

20. Perform Calculations Using Formulas…continued To enter a formula: • Activate the cell in which you want the result placed. • Type =. • Type the first cell address. • Type the operator symbol. • Type the second cell address. • Continue Steps 3-5 until finished. • Press Enter or click the Enter button. formula

21. Perform Calculations Using Formulas…continued To enter a formula using the pointing method: • Activate the cell in which you want the result placed. • Type =. • Click the first cell. • Type the operator symbol. • Click the second cell. • Continue Steps 3-5 until finished. • Press Enter or click the Enter button. marquee

22. CHECKPOINT 1 • This is what the intersection of a column with a row is called. • fill handle • pointer • insertion point • cell • This is the name of the small black square that displays at the bottom right corner of the active cell. • fill handle • pointer • insertion point • cell Answer Answer Next Question Next Question • By default, values are aligned at what edge of the column? • left • right • top • bottom • Always type this symbol before entering a formula. • asterisk (*) • plus sign (+) • equals sign (=) • minus sign (-) Answer Answer Next Question Next Slide

23. Use the SUM Function To enter the SUM function: • Activate the cell in which you want the result placed. • Click the AutoSum button in the Editing group of the Home tab. • Press Enter, or drag to select the correct range and press Enter. OR • Drag to select the range of cells to be summed including the result cell. • Click the AutoSum button. SUM function SUM function

24. Copy Formulas To copy a formula: • Activate the source cell. • Click the Copy button. • Select the destination cell(s). • Click the Paste button. marquee Paste Options button

25. Copy Formulas…continued fill handle

26. Test the Worksheet To test the worksheet: • Enter proof formulas. proof formula

27. Improve the Worksheet Appearance Labels do not align directly over values. Decimal places are not consistent.

28. Improve the Worksheet Appearance…continued To format a range to the accounting number format: • Select the desired range. • Click the Accounting Number Format button in the Number group in the Home tab. Accounting Number Format button ScreenTip

29. Improve the Worksheet Appearance…continued To align labels at the right: • Select the desired range. • Click the Align Text Right button in the Alignment group in the Home tab. • Click in any cell to deselect the range. Align Text Right button

30. Improve the Worksheet Appearance…continued To rotate text in cells: • Select the desired range. • Click the Orientation button in the Alignment group in the Home tab. • Select the desired option. Orientation button

31. Sort To sort a range: • Select the range. • Click the Sort & Filter button in the Editing group in the Home tab. • Click Custom Sort at the drop-down list. • At the Sort dialog box, click the down-pointing arrow at the right of Sort by in the Column section and then select the desired column at the drop-down list. Sort & Filter button Sort dialog box

32. CHECKPOINT 2 • Use this built-in function to add a range of values. • ADD function • SUM function • TOTAL function • RANGE function • Excel uses up to how decimal places when calculating values? • 1 • 5 • 10 • 15 Answer Answer Next Question Next Question • This is a temporary storage location used when copying. • Clipboard • Copyboard • Storageboard • Tempboard • This button is used to rotate text within cells. • Orientation • Rotate • Angle • Text Answer Answer Next Question Next Slide

33. Use Help To use Help with F1: • Point to a button. • Press the F1 function key. • Scroll down the Help window and click the subtitles to read the information available. • Close the Excel Help window. ScreenTip Help window Help subtitles

34. Use Help…continued To use Help with the Help button: • Click the Microsoft Office Excel Help button. • Type a word or phrase in the Search text box. • Click the Search button or press Enter. • Click the desired hyperlink. • Read the information that displays in the window. • Close the Excel Help window. Search text box

35. Use Help…continued offline Help window

36. Preview a Worksheet To preview a worksheet: • Click the File tab. • Click the Print tab. Pages indicator

37. Change Page Orientation To change the page orientation: • Click the File tab. • Click the Print tab. • Click the Page Orientation gallery. • Click the desired orientation. Page Orientation gallery

38. Print a Worksheet To print a worksheet: • Click the File tab. • Click the Print tab. • Click the Print button. Print button

39. Display Formulas To display formulas: • Click the File tab. • Click the Options button. • At the Excel Options dialog box, click Advanced. • Scroll down the Advanced options. • Under Display options for this worksheet, click the Show formulas in cells instead of their calculated results check box. • Click OK. Excel Options dialog box

40. Navigate a Worksheet To go to a specific cell: • Click the Find & Select button. • Click Go To. • Type the cell address at the Go To dialog box. • Click OK. Find & Select button Go To dialog box

41. Navigate a Worksheet…continued

42. Navigate a Worksheet…continued To view a large worksheet by splitting the window: • Drag the split box to the position you want the split bar to occur. Split bar

43. CHECKPOINT 3 • Pressing this function key is one way to access the Help window. • F1 • F2 • F3 • F4 • To display formulas, click the Options button under which tab? • File • Home • Page Layout • View Answer Answer Next Question Next Question • In this orientation, the page is printed on paper taller than it is wide. • scenic • landscape • portrait • design • Pressing these keys will move the insertion point to A1. • Alt + Page Down • Alt + Page Up • Ctrl + End • Ctrl + Home Answer Answer Next Question Next Slide