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KM - ATOM Administration Of Tomorrow

KM - ATOM Administration Of Tomorrow

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KM - ATOM Administration Of Tomorrow

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  1. KM - ATOMAdministration Of Tomorrow Presentation on File Management System KM ATOM

  2. KM – ATOMAdministration Of Tomorrow Basic Building Block For Your Office

  3. KM – ATOMAdministration Of Tomorrow KM – ATOM ….a step towards Paperless office

  4. KM – ATOMAdministration Of Tomorrow OFFICE MANAGEMENT SYSTEM Acts/Rules/GOs Process Order/Letter Ref./Letter Human Resource

  5. KM – ATOMAdministration Of Tomorrow KM – ATOM What you need to do? • Incoming letter – Entry in system- even at multi locations • Scanning of incoming letter (Optional) • Prepare electronic note file • Prepare electronic draft • And…. No more

  6. KM – ATOMAdministration Of Tomorrow KM - ATOM • Processing of file Electronically • Movement of file electronically • Movement of draft electronically • No more physical movement of file • Reports – you will like to know

  7. KM – ATOMAdministration Of Tomorrow KM – ATOM • Keep track of • Incoming papers • Assigned, Action taken, Action not taken • File Status at each level • Abstract, Details, Notings, Drafts • Important Files • Alerts • Movement of each file • Location of file

  8. KM – ATOMAdministration Of Tomorrow KM – ATOM Answers FAQs • Where is the paper? • What action taken on paper • Where is the file? • What is happening in the file? • MIS Reports

  9. KM – ATOMAdministration Of Tomorrow KM – ATOM Transparency • - Have a look at any file at any time from any where • Prepare notes for review • Office at your disposal

  10. KM – ATOMAdministration Of Tomorrow KM – ATOM • Interface with Citizens through • Internet, Help Desk, Call Centre • View status of your application • What action taken • Where paper is pending • View Public documents

  11. KM – ATOMAdministration Of Tomorrow KM – ATOM • On move? – no problem • Work at any time from any where • Office in your Laptop • Freedom from physical and time BARRIERS ANY TIME ANY WHERE A true Mobile Office for you

  12. KM – ATOMAdministration Of Tomorrow KM – ATOM • Search on - • Any part of File no., word in subject • Any part of letter No. • FOR- • Locating the file • Content in note file • Content in Current file • Action on Inward current

  13. KM – ATOMAdministration Of Tomorrow KM – ATOM • Personal Register entry – avoided • Self assessment- • Pendency on your screen • Work turned out • Reminds for important files and Currents

  14. KM – ATOMAdministration Of Tomorrow KM - ATOM • Physical barrier free office • Death of • Distance, time and space • Run office from ANY where and ANY time • Built Trust with Citizens through • Transparency • Accountability

  15. KM – ATOMAdministration Of Tomorrow KM – ATOM Requirements- • PC for each work place • All PCs on LAN • Server • OS • RDBMS

  16. File Management System Electronic Administration KM-ATOM

  17. Screens Shots • Files & Current Status Screen • Inward Currents Entry • Current Assignment • Inward Reports • Current Search • Action Taken on Current

  18. File and Current Status

  19. Inward Currents Entry

  20. Currents Assignment in Personal Register

  21. Current Assignment

  22. Close the Current

  23. Inward Abstract

  24. Pending Assignment

  25. Currents pending for Assignment

  26. Pending Submission

  27. Current Search

  28. Current Search

  29. Current Search

  30. Current View

  31. Current Details

  32. View Action Taken on Current

  33. View Action on Current

  34. View Action on Current

  35. Screens Shots • Create new File • File Movement • Note File • Draft • View Current File • View Link File • Pending File View

  36. Create a New File

  37. File Movement

  38. Note File

  39. Drafts

  40. View Current File

  41. View Link Files

  42. Pending File Report

  43. Screens Shots • Pending File Report • Pending File Abstract • Note File History • File Disposal Report • Performance Report • View Public Document

  44. File Reports – File Search

  45. File Status

  46. File Reports – File Abstract

  47. Note File History

  48. File Disposal Report

  49. Performane

  50. File Reports – Performance