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Planning, Monitoring & Evaluation Of One Program

Planning, Monitoring & Evaluation Of One Program. Cyra Syed M&E Coordination Officer Resident Coordinator’s Office. Governance Structure and M&E System of One Program. ONE LEADER. ONE PROGRAM. ONE BUDGET. ONE OFFICE. Governance Forums. M&E and Oversight Function.

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Planning, Monitoring & Evaluation Of One Program

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  1. Planning, Monitoring & Evaluation Of One Program Cyra Syed M&E Coordination Officer Resident Coordinator’s Office

  2. Governance Structure and M&E System of One Program ONE LEADER ONE PROGRAM ONE BUDGET ONE OFFICE Governance Forums M&E and Oversight Function High Level Committee Responsible for high level strategic decision making related to funding and program direction and periodic reviews of One Program Executive Committee M & E Network UN Country Team Reviews and approves financial and progress reports, work plans and budgets at the JP level, recommends course corrections, reviews and final evaluation. Task Forces perform the same function as JPSC but at JPC level. Joint Program Steering Committees JPC Task Forces Members of Thematic Working Groups, Inter Agency Group on Gender Equality, CCI Group share the responsibility of JP M&E supported by the One UN Monitoring & Evaluation Network of the One Program.

  3. Role of One UN M&E Network Tools Development Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint Progress Reporting Developed. Joint Progress Reports, Joint AWPs 2010 and Joint Monitoring Plans Development of Delivering as One-MIS supported for tracking financial information of one budgetary framework and UN’s support in Pakistan Facilitation and Technical Advice M&E section on UN Pakistan web portal developed and populated http://www.un.org.pk Knowledge Management and Database

  4. Scope of One Program M&E

  5. Results Based Management of One Program • RBM in Planning • RBM in Managing • RBM in Monitoring • RBM in Evaluation • RBM in Reporting • RBM Tools • Results Matrix • Monitoring Plan

  6. RBM of One Program & Lead Roles Tools Lead Role One Program Results and Outcome Framework UNCT / RCO JP M&E Framework – JP Annual Workplan – JP M&E Plan- JP Annual Review JP Co-Chairs JPC M&E Framework – Annual Workplan – JPC Monitoring Plan- JPC progress reports Convening Agents Country Programs - Annual Workplan – M&E Plan-Reports Individual Agency

  7. M&E Achievements 2009 • Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint Progress Reporting used by all JPs. • Mapping of UN Agency Reporting conducted. • 70% of the total JPCs developed Joint Progress Reports • 100% JPs developed a Joint Annual Work Plan (JAWP) • JAWP for Operation Management Team developed with indicators and baselines. • Joint Monitoring Plans for the JPCs are being produced (initiated in 2010). • Delivering as One-MIS created for tracking financial information of one budgetary framework and UN’s support in Humanitarian, Development and stand alone activities.

  8. JPC Annual Workplan Template

  9. Joint Monitoring Plan Template

  10. Progress Report Template for Participating Agencies (being revised)

  11. The Volume of Progress Reports for Participating Agencies • Reports to respective Boards/headquarters • Report to individual Donors • Report to Administrative Agent for One Fund • Report to RC office for Joint Progress Report

  12. 10 Steps for RBM of One Program

  13. Joint M&E Challenges • Lack of M&E capacity in the UN system • Maintaining the implementation, results and reporting chain • Activity based reporting on JPC results • Multiple reporting requirements • Financial reporting • Low priority attached with M&E

  14. Way Forward • RBM Training in July 2010 • Development of Monitoring plans in 2010 • Joint reviews for reporting and analyzing joint results • Single template for AA and Joint Reports in 2010 • DaO MIS functional by mid 2010 • Alignment with national M&E system • More emphatic lobbying and sensitization

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