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How To Host a FIRST Robotics Workshop Day

How To Host a FIRST Robotics Workshop Day. Nancy McIntyre FIRST Senior Mentor Chair Southern California Regional Organizing Committee Program Director Eagle Engineering Team #1138. To prepare teams for the upcoming FIRST season. To help teams get organized.

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How To Host a FIRST Robotics Workshop Day

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  1. How To Host a FIRST Robotics Workshop Day Nancy McIntyre FIRST Senior Mentor Chair Southern California Regional Organizing Committee Program Director Eagle Engineering Team #1138

  2. To prepare teams for the upcoming FIRST season. To help teams get organized. To encourage teams to fully participate in all of the facets of the competition. To get teams excited about the upcoming season. To bring local area teams together. Purpose of the Day

  3. Students Mentor Engineers Teachers Parents Potential Sponsors Rookie Teams Audience

  4. Start Early Work backwards from the event date. Order materials so that they arrive a week ahead of time. Follow up with presenters for last minute changes. Have all details taken care of early in the week of the event. Developing a Planning Schedule

  5. Begin at least six months ahead of time to secure a location. Check with area schools to see what else is going on locally that could impact your event. Check with the College Board exams that take place in the fall. Stay away from holiday weekends. Inform teams of the date well in advance of the event. Selecting a Day

  6. Motivation Motors Drive Systems Pneumatics Arms and Lifts CAD 3D Studio Max Animation How To Story Boarding Animation Work Session Website Design How To Give a Presentation FIRST Awards FIRST Scholarships Chairman’s Award Intro to Electronics Advanced Electronics Programming Intro to C Advanced Programming Sensors Camera Rookie Workshop Design Process Business Plan Systems Engineering Leadership/ Team building Organization Mentor Workshop Team Organization Time Management Team Spirit Summer Camps Vex FIRST Lego League How to Use Parents Safety Project Management Teacher’s Workshop/NASA Alliance Robotics Projects Scouting Welding FIRST Store Lunch Time LAPD Bomb Squad Medtronics Caltech DARPA Team Shell Solar Technologies ITT Tech Walt Disney Imagineering The Program

  7. Demonstrations and Table Presentations Local Bomb Squad Local Technology Companies FIRST Scholarship Providers Local Professional Organizations Food Options {Keeping teams at the event site provide them with the opportunity to share information that they have learned in the morning sessions.} Have teams bring a potluck lunch and tailgate Have a local company cater lunch Have everyone bring their own lunch Lunch Time

  8. Rookie Introduction to FIRST Fund Raising Project Management Animation Autodesk {Double Session} Storyboarding Work Session Teacher How to Use Parents Organization Techniques Robotic Curriculum for the Classroom Mentor How to be a Mentor Project Management Strategy Strand Workshops

  9. Communicate through writing to with each of the presenters to find out what they need to be successful. Have needed materials in place in their rooms or at a central check in location. Typical items include DLP projectors to hook up to lap tops, Internet access, Overhead projectors, microphones. Securing Equipment

  10. Location rental Equipment rental Food for hospitality room for presenters. Making Photo copies. Signs Office supplies Handouts Parking Security or Physical Plant staff as needed. Thank you gift for presenters. Developing an Event Budget

  11. Have teams pre- register to ensure that you have enough sessions and rooms. Provide a financial incentive for teams to register early. Allow for onsite registration at an increased rate. Develop a budget for the event and use the funds to offset your expenses Registration

  12. Develop a committee to complete the advance work. Speaker Coordinator. Lunch Time Presentations. Lunch Food for Presenters, Staff, Audience. Equipment Location Liaison Registration Publicity Volunteer Staff

  13. Presenter Check In Hospitality Center for Presenters Team Check In Coordinator for student team to assist presenters with materials to their rooms. Staff an information table on FIRST. Keep a person in the event office for the day. Additional Volunteer Staff Onsite

  14. Look for local experts who work with teams. Look for companies that you would like to involve in FIRST and ask for their time. Look for groups and organizations who specialize in a specific area. Work with local universities, community colleges, and trade schools. Selecting Presenters

  15. Parking Directions Air conditioning / Heat Signs for rooms/ maps Two way radios or cell phones are a good source of communication for trouble shooting. Having an adult in each room. Details

  16. Address the needs of your local teams Start small Add one or two new things each year. Ask for feed back from students and adult participants. Involve teams in support roles. Hosts for the event. Check in Demonstrations at lunch How to Get Started

  17. For additional information or To attend our event on November 4, 2006 at California State University Northridge School of Engineering Northridge, California Contact: Nancy McIntyre nmcintyre@chaminade.org 818 347 8300

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