CCGD Warehouse HACCP Toolkit and HACCP Based Program for Retail

1. CCGD Warehouse HACCP Toolkit and HACCP Based Program for Retail Development of Industry Food Safety Models Calgary AB, August, 14th, 2006

2. Presentation Overview • Canadian Council of Grocery Distributors • The programs • Warehouse toolkit • HACCP based program for retail • The process • Strategy • Sponsors/partners • Development process • Testing & revisions • Implementation strategy & deployment • Project status and next steps • CFIA post farm recognition

3. Canadian Council of Grocery Distributors (CCGD) • Canadian Council of Grocery Distributors (CCGD) established in 1919 • National industry association representing grocery retailers, grocery wholesalers and foodservice distribution. • Focus on issues impacting food and grocery products. • National government relations • Regional government relations • Industry issues: • Food safety • Supply chain, standards & technology • Tools to the business (research, benchmarking studies etc.) • Offices in Halifax, Montreal, Toronto, Ottawa and Calgary. • CCGD core philosophy is to deliver value to members and help members meet evolving customer demands.

4. CCGD Warehouse Toolkit • HACCP generic model for food distribution centers. • Original target - self distributing grocery, grocery wholesale, foodservice distribution • Now also being used by manufacturers, importers,others • Covers storage and retrieval operations from receipt to outbound shipment. • Covers basic re-pack • Based on CFIA’s FSEP model with one significant change – amalgamated forms 6, 7 & 8 • Toolkit includes 3 main components: • Generic HACCP model and pre-requisites • Customization workbooks for HACCP model and pre-requisites • Training materials – Training video/DVD, posters, presentations, 2 day train the trainer syllabus

5. HACCP Based Food Safety Program for Retail • Enhanced food safety program for all food retail establishments • Target: independent grocers, grocery chains • Covers all aspects of retail operations, display and preparation • Detailed HACCP analysis conducted on all store processes • Program includes three main components: • Generic retail HACCP plan – reference document (not needed for implementation) • Retail food safety practices (pre-requisites) – x20 • Standard operating procedures –x49

6. The Process - Strategy • In 2002 CCGD and CFIG (Independent Grocers) undertook an assessment of food safety practices and programs in the industry. • Results indicated: • A lot of work being done in the industry and the supply chain • Food safety issues increasing in importance with consumer/governments and industry • Need for consistent national industry programs and standards • Identified three areas of need: • Science based food safety program for warehousing • Science based food safety program for retail • Science based food safety program for trucking/transportation • Action items were to focus on retail and warehousing. • Canadian Trucking Alliance and Kasar Canada developed trucking program.

7. Sponsors/partners Project partner: • Canadian Federation of Independent Grocers (CFIG) partner Project team members: • Grocery retailers/foodservice distributors Supporting industries/associations • Canadian Produce Marketing Association (CPMA) • Baking Association of Canada (BAC) • Canadian Meat Council (CMC) • Food and Consumer Products Canada (FCPC) Consultants/development support • Guelph Food Technology Center Government (technical guidance and funding support) • Canadian Food Inspection Agency • Agriculture and Agri-Food Canada (Food Safety and Quality Program)

8. Development Process • Both projects had multi-year development and testing timelines. • Process led by an industry committee composed of: • Industry representatives • Association staff • Government • Consultants • Process undertaken was as follows: • Undertake HACCP analysis • Benchmark current practices and processes • Identify leverage opportunities • Develop program/standards building on available materials • Draft document review (Peer review) • Pilot test • Revisions

9. Testing & Revisions • Both programs were extensively field (pilot) tested • Pilot testing viewed as vital to success of the project to provide: • Verification of the committee work • Feedback on usability and accuracy of the programs • Guidance on implementation challenges • Accuracy of document translation • Warehouse program was tested in 5 warehouses across Canada • Retail program was tested in over 20 locations in two separate pilot testing sessions. • Programs were amended based on committee review of pilot outcomes. • Need for additional work/tools was identified

10. Implementation Strategy & Deployment • CCGD food safety programs are considered final when: • They are endorsed by the CCGD Food Safety and Regulatory Affairs Committee, who then provides a recommendation for Board approval • An accompanying implementation strategy for the program has been developed by the CCGD Food Safety and Regulatory Affairs Committee • CCGD’s Board of Directors approves the program and its implementation strategy. • CCGD supports the voluntary implementation of food safety programs • The deployment of any implementation strategy will be supported with member awareness and education efforts.

11. Project Status • Warehouse project completed in 2004 • Deployment to the industry commenced in 2004 • Conducting a series of 5 train the trainer sessions in 2005/2006 • Retail project completed final piloting in July 2006 • CCGD Food Safety and Regulatory Affairs Committee to conduct final SOP peer review. • Final endorsement and development of implementation considerations Oct 2006. • CCGD Board sign off Nov 2006.

12. Next Steps Warehouse Project: • Conduct annual document & material review • Assess need for additional warehouse train the trainer sessions • Update warehouse training video Retail: • Determine what tools are necessary to support implementation Regulatory • Support & participate in recognition process for post farm programs