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Cloud 2013

Cloud 2013. David M. Cieslak, CPA.CITP, CGMA Arxis Technology, Inc. http://slidesha.re/19uo9U5 . Agenda. Perspective Cloud Concepts Moving to the Cloud Productivity / Office suites File collaboration Backup Business Process Outsourcing. Perspective. Yesterday

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Cloud 2013

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  1. Cloud 2013 David M. Cieslak, CPA.CITP, CGMA Arxis Technology, Inc.

  2. http://slidesha.re/19uo9U5

  3. Agenda • Perspective • Cloud Concepts • Moving to the Cloud • Productivity / Office suites • File collaboration • Backup • Business Process Outsourcing

  4. Perspective • Yesterday • Servers - In-house, single purpose • Desktop - stationary machines, single display, laptops for selected users • Mobile – cell phones Today • Servers – server infrastructure virtualized • Desktops – mix of older legacy machines and laptops, multiple monitors • Mobile • Tablets • Smart phone • Ecosystems – Windows, Apple, Android

  5. Perspective • Tomorrow – All devices seamlessly work together • Servers - Migrate more critical servers / services to cloud (public & private) • Desktop – Touch based Ultrabooks with connectivity to multiple displays • Mobile – • Tablet / Phablet / Convertible • Smartphone

  6. Cloud Concepts

  7. The Journey End-User Expectations Cloud Computing Software as a Service Mainframe Client Server Internet Innovation • Distributed users • Matured into Integrated Business Suites vs Best of Bread Innovation • Delivered and managed remotely • True Software as a Service Applications: Multi –tenant, Subscription based • Single system processing • Resource co-location • Remote access of solutions of traditional “thick” client applications • Focus on non-core business functions Time

  8. Definitions • Cloud computing… • The word "cloud" is used as a metaphor for "the Internet" • Cloud computing is the process of outsourcing IT services – such as servers, storage and applications – to a shared platform accessed via the Internet. • End users access cloud based applications through a web browser or a light weight desktop or mobile apps while business software and data are stored on servers at a remote location. • Services are provided as a utility, most often on a subscription basis • Saves money and energy, as a vendor maintains the infrastructure and applications that run in the cloud environment instead of the organization.

  9. Cloud Computing Models IaaS PaaS SaaS On Premise You manage Applications Applications Applications Applications Data Data Data Data You manage Runtime Runtime Runtime Runtime Managed by vendor Middleware Middleware Middleware Middleware You manage Managed by vendor O/S O/S O/S O/S Managed by vendor Virtualization Virtualization Virtualization Virtualization Servers Servers Servers Servers Storage Storage Storage Storage Networking Networking Networking Networking

  10. Why Cloud Computing? • Reduced internal IT infrastructure • Backup & redundancy in the Cloud • Predictable monthly costs • Low/no cost upgrades – always running the latest version • Anywhere, anytime access, on ANY device, i.e. everything through a browser • No/limited install of local files & programs

  11. Compared to On-Premises The Cloud Offers Better ROI + Shifts Fixed CAPEX to Variable OPEX Cloud Computing On-Premises Software Ongoing Costs Ongoing Costs • Apply Fixes, Patches, Upgrade • Downtime • Performance tuning • Rewrite customizations • Rewrite integrations • Upgrade dependent applications • Ongoing burden on IT • Maintain/upgrade hardware • Maintain/upgrade network • Maintain/upgrade security • Maintain/upgrade database • Training • Subscription fee • Training • Configuration * Yankee Group DecisionNote Technology Analysis

  12. Security, Infrastructure, and OperationsEvaluate Cloud Vendor Operating Capabilities • Should be far better than you can afford to deploy yourself • Tier one data center(s) • Encryption & hardened systems • 24x7x365 operations • Disaster recovery center • Redundant hardware and networking • SAS 70 type II audited – becoming SSAE 16 • Possible because costs are spread across thousands of organizations

  13. Deployment Models

  14. Deployment Models • Public cloud • Private cloud • Hybrid cloud

  15. Public Cloud • Applications, storage, and other resources are made available to the general public by a service provider. These services are free or offered on a pay-per-use model. Generally, public cloud service providers like Microsoft and Google own and operate the infrastructure and offer access only via Internet (direct connectivity is not offered).

  16. Private Cloud • Dedicated system of servers, managed for a single enterprise. • Servers can be either maintained on-premise or off-premise at a third party location. • Private cloud provides greater control and performance, besides providing greater security for data and applications. • Best suited for industries that are highly regulated (defense, healthcare, etc) and enterprises that run strategic applications that require high performance.

  17. Hybrid Clouds • Combine the best of private cloud (security, control) and public cloud (flexibility, cost) installations. • In a hybrid cloud installation, the enterprise maintains a private cloud that takes care of the normal workloads and utilize the public cloud during peak workloads and dealing with less sensitive data. • Best suited for organizations dealing with data of various sensitivity and with highly variable workloads.

  18. Moving to the Cloud

  19. What’s SaaS ready? Productivity Suites (Desktop & E-Mail) File storage/sharing/collaboration Backup Accounting/ERP CRM

  20. Purchase options – Office 2013 (single payment) or Office 365 (subscription) • Hybrid approach – Combines locally installed versions of software components like Outlook, Word and Excel with cloud-based features that enable users to sync their files and data across devices • Multiple versions – Home, Small Business & Midsize Business

  21. Home Premium • Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype & Skydrive • Install on up to five devices • 20+ GB SkyDrive storage • 60 min. of Skype calls per month • $99/user/yr.

  22. Small Business • Exchange Online – 25GB/user, spam & malware protection, 99.9% uptime - $4/user/mo. • Office 365 Small Business – Adds Office Web Apps, Web conferencing, public website - $6/user/mo. • Office 365 Small Business Premium - adds desktop versions of Word, Excel, Outlook, OneNote, Access, Publisher & Lync. On up to (1-10 users) - $15/user/mo.

  23. Business • ProPlus - Word, Excel, PowerPoint, OneNote, Outlook, Publisher, InfoPath, Access, Skype & Skydrive - install on up to five devices - $144/user/yr. • MidSizeBusiness – adds Exchange Online, Lync Online, SharePoint Online and Active Directory integration (10-250 users) - $180/user/yr. • Enterprise

  24. On-line file storage and sharing across devices • Supports Windows, iOS & Android today • Integrated with Office 2010, 2013 and Windows 8 • 7GB – FREE!

  25. Demonstration

  26. Gmail • you@yourcompany.com • Offline support • 25GB storage • E-mail delegation • Calendar • Team scheduling • Offline support • Delegation • Publish to web site Docs Spreadsheets Word Processing Presentations • Import/export capabilities • PDF creation • Revision history • Templates • Drive

  27. Google Drive • 5GB Free • 10GB max file size • Windows, Mac & Android • Integrated with Google Docs

  28. Demonstration

  29. Files automatically sync across multiple computers, and the Web when files change • Version history • Share folders • 2GB free / up to 100GB paid • Windows, Mac & Linux • Secure – • Transmitted via SSL • Stored with AES-256 encryption • SAS 70 certified • Mobile apps available & integrated • Dropbox for Business

  30. 5GB free • SSL transmission / 128-bit encrypted storage • Multi platform – Windows, Mac, iOS • Folder independent • File versioning • Outlook plugin • Great user experience! • Administrative control

  31. Capture anything • Access on any device • Share!

  32. Backup • Mozy Pro • Desktop Licenses: $3.95 per month + $0.50/GB per month • Server Licenses: $6.95 per month + $0.50/GB per month • Carbonite • Unlimited # of computers / 250GB/yr. - $229 • Intronis

  33. Key Features of Your Cloud Backup What to look for? 35

  34. Business Processing Outsourcing

  35. Competitive LandscapeCloud vs. On-Premise Enterprise (9,000 Companies) Employees 2500+, >$1B Rev Large SMB(100,000 Companies) Employees 500-2500, $250M-$1B Revenue Medium SMB(600,000 Companies) Employees 100-499, $50M-$250M Revenue Small SMB(3.2M Companies) Employees 5-99, $1-50M Revenue Entry(23M Companies) Employees 1-4, < $1M Revenue

  36. Intacct Accountant Edition • CPA focused content • Red flag alerts for AP & AR • Collaborate with clients in real time • Built in workflow • CPA firm branded solution • Core modules include: General Ledger, Accounts Payable, Accounts Receivable, Cash Management, Order Entry, Purchasing, Employee Expenses, Standard Reporting, and Dashboards • Intacct VAR Edition • Sold thru reseller community • All modules • Customer branded

  37. Integrated using Web Services Accounting and Financial Management Applications

  38. Intacct adapts to your business now and into the future • Easy to get started with best practice dashboards and reports • Easy to adapt and scale your business with Intacct’s multi-everything architecture • Easy to individualize, extend and integrate to match your precise needs and processes

  39. @dcieslak

  40. David M. Cieslak, CPA.CITP, GSEC • Principal at Arxis Technology, Inc. • Frequent speaker for AICPA, Flagg Management, Sleeter Group, K2 & numerous state accounting societies • Currently serves on the CalCPA Board of Directors & Sage Mid-Market ERP Partner Advisory Council • Named one of Accounting Today’s 100 Most Influential People in Accounting ten times • CPA Practice Advisor – 2011-13 Top 25 Thought Leader • AKA “Inspector Gadget” Phone: 805-306-7800 dcieslak@arxistechnology.com www.arxistechnology.com Twitter: dcieslak

  41. Arxis Technology – Overview • Established in 1994; merger of two CPA firms • Locations: Simi Valley, Huntington Beach, Chicago, Phoenix • 28 employees; 18 consultants • Charter member: Information Technology Alliance • Resellers of Sage, SAP, Intacct, Intuit & Microsoft software

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