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DEVELOPING ACTION PLANS

DEVELOPING ACTION PLANS

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DEVELOPING ACTION PLANS

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  1. UNESCO/IFLA Workshop onDevelopment of Information Literacy through School Libraries in Southeast Asia19-22 September 2005 DEVELOPING ACTION PLANS

  2. Approach to This Workshop Day 1: Where we are (in terms of IL and SL) – country reports Day 2: Where do we want to be – vision, developments, projects, SWOT Day 3 : How do we get there – vision, mission, objectives, action plans Day 4 : How do we get there – regional plans, national plans, personal plans, sources of support

  3. Where we are • We know our country situation • Information literacy • School libraries • We have many ideas on what can be achieved • We know our strengths and weaknesses

  4. How do we get where we want to be ? VMOSA A practical planning process, involving the development of • Vision • Mission • Objectives • Strategies • Actions

  5. How do we get where we want to be ? Vision Mission Objectives Strategy Action Plans

  6. Vision • The dream • The ideal • The perfect condition • A simple phrase that conveys your dream for the future

  7. Vision A vision should be • Understood and shared by all • Broad enough to allow a diverse variety of perspectives • Inspiring and uplifting to everyone • Easy to communicate

  8. Vision Examples of visions • Vision 2020 • Healthy children • Education for all • Peace on earth

  9. Vision What is your vision, related to IL and SL? Write down your initial ideas.

  10. Mission Mission statements describes • what you are going to do • Similar to vision statement, but more concrete and more "action-oriented"

  11. Mission A mission should be • Concise • gets its message across in one sentence • Outcome-oriented • explain the major outcomes you are working to achieve • Inclusive • Stated broadly; does not limit the strategies or sectors

  12. Mission Examples of mission statements • To become a developed nation by the year 2020 • To promote child health and development through a comprehensive nationwide program

  13. Mission What is your mission? Write down your initial ideas

  14. Objectives • Objectives are the specific measurable results of an initiative • Objectives offer specifics of how much of what will be accomplished by when

  15. Objectives Why objectives? • Set priorities • Create specific and feasible ways to carry out the mission • Serve as markers for managers, funders, and community

  16. Objectives Examples of objectives • By 2010 (by when), to increase by 20% (how much) the number of schools that have a full-time teacher-librarian (of what) • By the end of 2006, 100 teachers will have attended a 2-day training program on information literacy conducted by the Ministry of Education

  17. Objectives Objectives should be SMART+C • Specific. how much (e.g., 20 %) of what is to be achieved (e.g., what outcome) by when (e.g., by 2010)? • Measurable. Information concerning the objective can be collected or obtained from records (at least potentially) • Achievable. Objectives are possible, can be attained • Relevant to the mission. Objectives fit in with the overall vision and mission • Timed. Have a timeline by which they will be achieved • Challenging. Stretch the organization to significant improvements

  18. Strategies Strategy (Latin: generalship) • Provides overall direction for an initiative • A way of describing how you are going to get things done • Less specific than an action plan but tries to broadly answer the question, How do we get here to there? (public transport?)

  19. Strategies Strategies should • Provide overall direction • Fit with resources and opportunities (SWOT) • Minimize resistance and barriers • Reach those affected • Advance the mission

  20. Strategies Developing strategies • Brainstorming • Identify (or review) the targets of change and agents of change • Review vision, mission, and objectives • Select strategies from brainstorming session that match vision, mission and objectives

  21. Strategies Examples of strategies • Attempt pilot projects • Communicate information to … • Collaborate with local … • Survey and report on … • Organize [action group] • Integrate activities with … • Enact and enforce … • … …

  22. Action Plans Action Plans • Help turn the dreams into reality • Describe the way you will use the strategies to meet the objectives • Consist of a number of action steps or changes to be brought about

  23. Action Plans Action plans • Help us understand what is possible and what is not • Save time, energy, and resources, in the long run • Ensure details are not overlooked • Provide accountability – people know what needs to be done

  24. Action Plans Action plans describe • What actions or changes need to be happen • Who will carry out the changes • By when will they will take place, and for how long • What resources (i.e., money, staff) are needed to carry out these changes • Communication(who should know what?)

  25. Action Plans

  26. Action Plans Steps in development of action plans (ideally): • Determine what people / sectors / systems should be changed • Convene a planning group to design action plan • Develop action plan composed of steps that address proposed changes • Review completed action plan for completeness • Follow through • Keep everyone informed about what is going on • Keep track of what (and how well) you have done

  27. Follow-Up Using the information from • the presentations on Monday • the variety of ideas presented on Tuesday, • the SWOT analysis on Tuesday, and • your own knowledge and experience of your country, Develop a vision, mission, objectives, and action plans for information literacy education through school libraries in your country