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COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 1

COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 1. Donna Kay. Why Choose QuickBooks?. 4 million users 95% of small business accounting software sales. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012. Transactions. Two ways to enter transactions in QuickBooks: 1. Onscreen journal.

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COMPUTER ACCOUNTING WITH QUICKBOOKS 2012 CHAPTER 1

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  1. COMPUTER ACCOUNTING WITHQUICKBOOKS 2012CHAPTER 1 • Donna Kay

  2. Why Choose QuickBooks? • 4 million users • 95% of small business accounting software sales COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  3. Transactions • Two ways to enter transactions in QuickBooks: • 1. Onscreen journal COMPUTER ACCOUNTINGWITH QUICKBOOKS2012

  4. Transactions • Two ways to enter transactions in QuickBooks: • 2. Onscreen forms COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  5. Create An Accounting System using QuickBooks Step 1: Create a new company data file. Step 2: Create a chart of accounts. Step 3: Create lists: • Customer list • Vendor list • Item list • Employee list • Other COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  6. Create An Accounting System using QuickBooks Step 4: Enter transactions using an onscreen journal or onscreen form. COMPUTERACCOUNTING WITH QUICKBOOKS2012

  7. Create An Accounting System Using QuickBooks • Step 5: Prepare reports. • Balance sheet • Income statement • Statement of cash flows COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  8. QuickBooks Navigation • Icon bar COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  9. QuickBooks Navigation • Menu bar COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  10. QuickBooks Navigation • Home page COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  11. Home PageCustomers COMPUTER ACCOUNTINGWITH QUICKBOOKS 2012

  12. Home PageVendors COMPUTERACCOUNTINGWITHQUICKBOOKS2012

  13. Home PageEmployees COMPUTERACCOUNTING WITH QUICKBOOKS2012

  14. Home PageBanking COMPUTER ACCOUNTINGWITH QUICKBOOKS 2012

  15. Home PageCompany COMPUTERACCOUNTING WITHQUICKBOOKS2012

  16. COMPANY SNAPSHOT COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  17. CUSTOMER CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  18. VENDOR CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  19. EMPLOYEE CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  20. DOCS CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  21. Report Center COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  22. Go Paperless • Two types of QuickBooks templates: • REPORTS Excel templates • QB reports exported to Excel • Example: Trial Balance • DOCS Excel templates • QB Documents export to Excel • Example: Invoice, Check COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  23. Go Paperless • Export QuickBooks Reports to Excel: • Download Go Paperless Reports Excel template (www.myquickbooks.me) • Save workbook as: • YourFirstName YourLastName CH 1 REPORTS COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  24. Go Paperless • Export QuickBooks Reports to Excel: • Display Trial Balance on QB screen. • Select Excel > Update Existing Workbook. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  25. Go Paperless • Export QuickBooks Reports to Excel: • Select workbook and sheet. • Select Advanced > uncheck Include QuickBooks Export Guide worksheet with helpful advice > OK. • Select Export. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  26. Go Paperless • Step-by-step instructions to Export QuickBooks Reports to Excel: • See Chapter 1, pages 1.28 - 1.30 • See INSTRUCTIONS sheet in the Reports Excel template COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  27. APP CENTER COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  28. QuickBooks Help COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  29. QuickBooks Files • .QBW= QuickBooks WorkingFile • .QBB= QuickBooks Backup File • .QBM= QuickBooks Mobile (Portable) File COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  30. QuickBooks Backups • See Chapter 1 or Appendix B for step-by-step instructions on how to back up your QuickBooks files. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  31. Two Ways to Do Your QuickBooks Assignments • Workflow • If you are using the same computer • And you have no errors • Keep using the same .QBW file. • Restart & Restore • If you are changing computers • Or if you have an error • Use the text .QBB data files to restore. COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

  32. TO LEARN MORE … • Turn to Chapter 1Visit the Online Learning Centerwww.mhhe.com/kay2012Visit www.myquickbooks.me COMPUTER ACCOUNTING WITH QUICKBOOKS 2012

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