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Effective Meeting Guidelines for Committee Chairmen: Planning and Execution Best Practices

This comprehensive guide outlines key considerations for calling and conducting effective meetings. It addresses the needs, interests, and expectations of participants, and delineates the responsibilities of the chairman in establishing an agenda and engaging openly. The guide includes crucial preparations like providing orientation sessions, sending out agendas in advance, and ensuring productive interactions. It also emphasizes the importance of defining meeting purposes, balancing leadership roles, and efficiently documenting meeting minutes. Enhancing meeting effectiveness is the ultimate goal.

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Effective Meeting Guidelines for Committee Chairmen: Planning and Execution Best Practices

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Presentation Transcript

  1. MEETING

  2. Guidelines for Calling a Meeting

  3. Meeting Considerations What are the need ,interest and expectations of the participants?

  4. Responsibilities of the Chairman 1.Establish the agenda 2.Speaksopenly for his own point of view Anything else?.....................

  5. Guidelines for Committee Chairmen 1.Provide an orientation session for your members 2. Mail a prepared agenda in advance of your meeting 3.During the meeting 4.Motions should state Anything else-------

  6. How to Arrange an Agenda

  7. Considerations for an Action Agenda State clearly what you expect to accomplish( the purpose of the meeting ) Specify a definitive amount of time for each time

  8. The Consent Agenda

  9. Group Interaction Interaction more informal effective in smaller group Leadership function divided between chairman and facilitastor

  10. Interaction Meetings

  11. Minutes

  12. Checklist for Committee Chairmen

  13. Chairman’s Guide for Climate Setting

  14. How to Handle Typical Problems

  15. Rate your Meeting

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