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This document outlines key discussions and topics regarding procurement audit issues at the University of Georgia, led by Matthew Whitley, Director of Internal Auditing. Key areas of focus include the importance of supporting documentation such as detailed invoices and receipts, detecting duplicate payments, and ensuring accurate expense approval. Emphasis is placed on the need for firsthand knowledge in approving expenses and properly coding foreign travel. Establishing budgets for sales accounts and ensuring proper signatory authority for travel expense approvals are also discussed to enhance compliance and oversight.
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BAAF - Internal Auditing Focus Procurement Audit Issues June 12, 2013 Matthew Whitley, Director Internal Auditing Division University of Georgia 706-542-6854 mwhitley@uga.edu
Discussion Topics Supporting Documentation – detailed invoices or receipts Duplicate Payments Check Request/P-Cards Duplicate Check Request Global Escapes Encumbered Travel Expense ASR Reconciliation (Detective Control)
Discussion Topics Expense Approval – expenses should be approved by someone with firsthand knowledge Correctly Code Foreign Travel Expense. Establish expense budgets for Sales Accounts. Proper signatory authority Travel expense approval
