DuPont E-Sourcing Supplier Participation

DuPont E-Sourcing Supplier Participation • January 2012

Table of Contents • Introduction Slide 3 • Definitions Slide 4 • Supplier Registration Slide 7 • Accessing DuPont E-Sourcing Slide 6 • Terms and Conditions of System Use Slide 10 • Supplier Workbench Slide 12 • eNegotiations Slide 17 • Tool Functionality Slide 31 E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Participation Introduction • E-Sourcing is a web-based application that allows DuPont Buyers and select suppliers to collaborate electronically (on-line) and expedite the sourcing process. • There are several different types of events (Markets) that a Buyer can create: • a Request for Information (RFI) • a Request for Proposal (RFP) • a Request for Quote (RFQ) • an Auction • an eNegotiation • The event or document types RFI, RFP and RFQ are also referred to RFX, a Request for X. • This document will focus on how suppliers should respond to an eNegotiation. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – What is an eNegotiation? • What is an eNegotiation? • Negotiations are an online event type in which a buyer bargains with one or more suppliers in order to reach an agreement on a purchase or a purchasing contract. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Registration • Accessing DuPont E-Sourcing • The supplier must first gain access to the DuPont extranet, where E-Sourcing is located. The Buyer must initiate the process by pre-registering the supplier on the DuPont E-Sourcing application. • What to Expect for Registration • The Buyer will send the supplier contact a form to complete that will request basic information about the company and the specific contact who will participating in the event. • Once the supplier contact is granted access, emails will be sent with a hyper-link to the site, his or her username, and a password. Additionally, the supplier contact will receive a separate email invitation with the details of the event. E-Sourcing Supplier Participation Guide

Accessing DuPont E-Sourcing E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Accessing the E-Sourcing System • Initial Log-on • The supplier contact should immediately confirm that he/she can log onto the system once the link, username and password are received via email. If a log-in issue exists, the supplier can contact DuPont E-Sourcing Global User Support. Contact information for support can be located on the DuPont Supplier Center. • Accessing the Event • The simplest way to find an event is to follow the hyperlink included in the email invitation; however the event can also be accessed through https://strategicsrc.dupont.com • To access DuPont E-Sourcing, follow the steps on the next slide. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Access Click here to return to slide 30. Click here to return to slide 40. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Access E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Conditions Acceptance • DuPont requires all suppliers to agree to DuPont On-Line Site Terms and Conditions, Confidentiality Information Agreement and a Bidder’s Agreement. The supplier contact must accept all of the terms in order to proceed. The acceptance of the terms is only required upon the initial log-in. If the supplier contact has previously agreed to the Terms & Conditions, Confidentiality Agreement, and Bidder’s Agreement the system will bypass this process and go directly to the users’ Workbench. • Click on the document there to view the Terms and Conditions that must be accepted by the supplier. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Conditions Acceptance (example) This screen is for SAP Terms and Conditions. Supplier must click on Accept to continue. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Conditions Acceptance (example) This screen is for DuPont Terms and Conditions. Supplier must click on Accept to continue. E-Sourcing Supplier Participation Guide

Supplier Workbench E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Workbench • Once log-on is successful, and the terms have been accepted, the supplier workbench will appear. Below is an example of the top portion of workbench. Click on the date in the calendar to view the events due for a specific date. Click on the title of the event to access the details. The Supplier Alerts section provides updates on actions taken. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Workbench Continued • Below is an example of the second part of the of the Supplier Workbench. The Report section will list the reports available to the supplier. Contact information for supplier Help. The Active section provides status and links to active events. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Supplier Workbench Continued • Below is an example of the last part of the of the Supplier Workbench. The Awarded section provides links to events that the supplier has been awarded. The New Discussions section provides a summary of open Discussions that were initiated during events. The Active Agreements and Current Scorecards sections are not currently being used by DuPont. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Event Preparation • The most important step is preparing for the event. Time may be limited once the event begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time. • The supplier should prepare during the Preview period, if available, by reviewing the Information and Line Item tabs and depending on the Buyer’s requirements, perform various actions such as: • downloading attachments • using the online Discussion Board to ask the Buyer detailed questions. • develop a bidding price range. • studying product/service specifications • preparing specifications in response • checking for capacity and availability of goods, services, raw materials, etc. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing eNegotiations E-Sourcing Supplier Participation Guide

Participating in an eNegotiation What is an eNegotiation? Negotiations are an online event type in which a buyer bargains with one or more suppliers in order to reach an agreement on a purchase or a purchasing contract. Accessing the Event The simplest way to find an event is to follow the hyperlink included in the email invitation; however the event can also be accessed through https://strategicsrc.dupont.com Instructions for logging into DuPont E-Sourcing can be found on slide 10. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Participating in an eNegotiation Tool Tabs Event Tabs E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Viewing the Event Details • The Header tab will include general information about the event and status. • The Exchange Rate tab will provide conversion rates if applicable to the event. • The Schedule tab provides the timing details of the event. • The Information tab contains all pertinent information of the scope and specifications of the services or product requirements. • The Questions tab consists of all questions requiring supplier responses. • The Line Item tab provides product or service items requiring a price proposal. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Event Preparation • The most important step is preparing for the event. Time may be limited once the event begins to accept response or bids, so it pays to have a bidding strategy laid out ahead of time. • The supplier should prepare during the Preview period, if available, by reviewing the Information and Line Item tabs and depending on the Buyer’s requirements, perform various actions such as: • downloading attachments • using the online Discussion Board to ask the Buyer detailed questions. • develop a bidding price range. • studying product/service specifications • preparing specifications in response • checking for capacity and availability of goods, services, raw materials, etc. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Participating in an eNegotiation Active Boxes Event Tabs E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Participating in an eNegotiation E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Participating in an eNegotiation Click Next once all bids have been entered. Click Next once all bids have been entered. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Participating in an eNegotiation E-Sourcing Supplier Participation Guide

E-Sourcing – Tool Functionality E-Sourcing Supplier Participation Guide

Tool Functionality – eNegotiations • E-Sourcing has tool functionality that facilitates the eNegotiation processes. This section will cover the tool functionality. • The Document button allows the supplier to Refresh the system if an update is needed prior to when the system updates automatically. • The Actions Tab allows suppliers to view the Monitor. E-Sourcing Supplier Participation Guide

Tool Functionality – eNegotiations Bid Monitor • This is an example of the Bid Monitor. The top portion shows a graph of the suppliers own bids. The bottom two sections provide a view of Bidders and a view of the line item detail. If the event is sealed the supplier will only be able to see his/her own information. E-Sourcing Supplier Participation Guide

Tool Functionality - Reports • The Reports Tab provide access to a Full Bid Report. This report is useful in documenting bid history once an event is closed. Here is an example of the report. Schedule Information Bidding Details Line Item Data E-Sourcing Supplier Participation Guide

Tool Functionality – Attachments for eNegotiations • The Attachment tool function takes the supplier to a link to all attachments that the Buyer has provided for the event. • Suppliers cannot attach files in eNegotiations. Click the document link to view the attachment(s) E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Discussions for eNegotiation • The Discussions tab is the main communication tool in eNegotiations. This is where the Buyer will provide feedback to the supplier regarding offers. • Once the Discussions tab is clicked, the following screen will appear. • This shows that a Discussion was initiated by the Buyer on 12/13/2011. Click on the document link to view the discussion. E-Sourcing Supplier Participation Guide

DuPont E-Sourcing – Discussions for eNegotiation • Here is an example of what the discussion looks like. The first (1) message was sent by the buyer, the second message (2) was a response from the supplier. The supplier can reply to messages by clicking the Reply button 1 2 Once the messages have be read/replied to, Click OK to exit the window E-Sourcing Supplier Participation Guide

DuPont E-Sourcing Supplier Participation