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Respect Authority !

Respect Authority !. N goc-My Guidarelli & Libby McDaniel VLA Annual Conference – Williamsburg, Va. October 26, 2012. Strategies for in-house authority control. Authority Control.

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Respect Authority !

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  1. Respect Authority! Ngoc-My Guidarelli & Libby McDaniel VLA Annual Conference – Williamsburg, Va. October 26, 2012 Strategies for in-house authority control

  2. Authority Control • The result of the process of maintaining consistency of forms of headings and the further purpose of showing relationships among headings – all for the purpose of collocation. Arlene G. Taylor and Daniel N. Joudrey, The Organization of Information, 3rd edition (Westport, CT: Libraries Unlimited, 2009), 444.

  3. Authority control helps users • Find the preferred term for a creator, place, subject or other entity • Collocate regardless of terminology • Older people, elderly people, senior citizens • Art music, classical music, serious music • Differentiate entities that share names • Peanuts. Legumes or Charlie Brown and friends? • Models (Clay, plaster, etc.) or Models (Persons)? Taylor and Joudrey, The Organization of Information, 250.

  4. Still relevant?

  5. Plan of attack • Use catalog to produce report of new headings. • Manipulate output with perl script to generate OCLC search keys. • Batch search and save records for new headings in Connexion. • Export headings to catalog. • Clean up remaining problems. • Correct older forms of headings, typos, incorrect subdivisions, etc. • Create local authority records as needed.

  6. Scheduling auth-03

  7. Authority Indexes

  8. Retrieving file

  9. File in Raw XML

  10. New Headings list

  11. Perl report

  12. Batch search in Connexion

  13. Output file in local authority save file

  14. Export Authority records • Export records individually OR • Export to file and load file

  15. Clean Up

  16. Grunwald, ruediger vs. grunwaldruediger, 1955-

  17. Grunwald, ruediger vs. grunwaldruediger, 1955-

  18. Local Authorities • Create local authority records as needed with templates.

  19. Next-generation catalogs

  20. Subjects as facets

  21. Worth the trouble? • Average number of new headings per week • 1500 new headings is typical, but 4000 is not unusual. • Time spent per week • Approximately 2 hours: scheduling Aleph services, printing list, running perlprogram, batch searching in OCLC • About 5 hours: student searches OCLC and exports authority records (personal and corporate names, subject headings) ; series, uniform titles, conference names searched individually. • 8 hours: 2 catalogers resolve problems (typos, name conflicts, etc.)

  22. Observations & challenges • Batch searching in Connexion saves time, but some indexes cannot be batch searched easily (series/uniform titles). • Process can result in duplicate authority records: one created locally and one exported from Connexion. • Large files of vendor records make very long lists of new headings. How much time should the library invest in improving records for leased titles?

  23. Questions?

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