html5-img
1 / 31

SharePoint Permissions

MISTC West Site Owner Course (Level 2). SharePoint Permissions. Planning. Planning is key for a solid SharePoint site. Navigation/structure is important, but permissions cannot be overlooked. Identify Groups/Billets.

telyn
Télécharger la présentation

SharePoint Permissions

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. MISTC West Site Owner Course (Level 2) SharePoint Permissions

  2. Planning • Planning is key for a solid SharePoint site. • Navigation/structure is important, but permissions cannot be overlooked.

  3. Identify Groups/Billets • Get with every section head and find out EVERY possible billet/group they may require before you start adding permissions to your sites. • Create all of the groups and add personnel to the groups according to section/billet. • Be sure to consider as many scenarios as possible (Marines/Navy, SNCO/Non-SNCO, Officer/Enlisted, SrSNCO/NCO, StaffOfficers, SectionChiefs, PltSgts, PltCmdrs, SquadLdrs, etc)

  4. Billet Logins… • It is NOT recommended to create generic billet login usernames. • SharePoint is designed to allow individuals to login as their own username and then given GROUP permissions for their billet. • This allows for accountability and enhanced search functionality, allowing users to know who SPECIFICALLY created/modified/deleted SharePoint items/documents.

  5. By name vs. By group… • Consider the following scenario…

  6. Data Chief Permissions… • SSgt. Smith has been given the following permissions by name… • Owner of the Data Site • Contributor of the Comm Announcements • Contributor of the Comm Calendar • Reader of the Comm Site SOP Document Library • Owner of the Data SOP file in the Comm Site SOP Document Library • Reader of the Comm Officer’s SSgt. Smith FitRep Info file in the CommOFitRep Info Document Library • etc

  7. Data Chief Permissions… • When SSgt Smith rotates and SSgt Jones checks in as the new Data Chief the following has to happen…

  8. Data Chief Permissions… • SSgt. Smith has to be removed from the following permissions… • Remove as Owner of the Data Site • Remove as Contributor of the Comm Announcements • Remove as Contributor of the Comm Calendar • Remove as Reader of the Comm Site SOP Document Library • Remove as Owner of the Data SOP file in the Comm Site SOP Document Library • Removed from any other individual permissions that may have been assigned throughout the unit’s sites…

  9. Data Chief Permissions… • THEN SSgt. Jones has to be ADDED to the following permissions… • Added as Owner of the Data Site • Added as Contributor of the Comm Announcements • Added as Contributor of the Comm Calendar • Added as Reader of the Comm Site SOP Document Library • Added as Owner of the Data SOP file in the Comm Site SOP Document Library • Added to any other individual permissions that may relate to the Data Chief billet throughout the unit’s sites…

  10. Data Chief Permissions… • If ORIGINALLY, a group called DATA CHIEF was created and SSgt. Smith’s name was originally added to that group: • ‘DATA CHIEF’ added as Owner of the Data Site • ‘DATA CHIEF’ added as Contributor of the Comm Announcements • ‘DATA CHIEF’ added as Contributor of the Comm Calendar • ‘DATA CHIEF’ added as Reader of the Comm Site SOP Document Library • ‘DATA CHIEF’ added as Owner of the Data SOP file in the Comm Site SOP Document Library • ‘DATA CHIEF’ added to any other individual permissions that may relate to the Data Chief billet throughout the unit’s sites…

  11. Data Chief Permissions… • Then all you would have to do when SSgt. Smith rotates out of the unit is remove his name from the DATA CHIEF group. • When SSgt. Jones arrives to replace him, all you would have to do is add SSgt. Jones to the DATA CHIEF group.

  12. Permissions—Group Management • Active Directory • SharePoint Groups

  13. Active Directory • Groups Inherit Groups • Easy Management • Central Location

  14. G-1 Radio Chief CommO I MEF G-2 Tech Chief CommChief G-3 Radio 3rd MAW G-4 Tech 1st MLG G-5 Data Data Chief 1stMarDiv G-6 Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  15. G-1 Radio Chief CommO I MEF G-2 Tech Chief CommChief G-3 Radio 3rd MAW G-4 Tech 1st MLG G-5 Data Data Chief 1stMarDiv G-6 Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  16. G-1 Radio Chief CommO I MEF G-2 Tech Chief CommChief G-3 Radio 3rd MAW G-4 Tech 1st MLG G-5 Data Data Chief SSgt Smith 1stMarDiv G-6 Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  17. G-1 Radio Chief CommO I MEF G-2 Tech Chief CommChief G-3 Radio 3rd MAW G-4 Tech 1st MLG G-5 Data Data Chief SSgt Smith 1stMarDiv G-6 Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  18. G-1 Radio Chief CommO I MEF Officers G-2 Tech Chief CommChief SNCOs G-3 Radio 3rd MAW Marine G-4 Tech 1st MLG G-5 Navy Data Data Chief SSgt Smith 1stMarDiv G-6 Enlisted Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  19. G-1 Radio Chief CommO I MEF Officers G-2 Tech Chief CommChief SNCOs G-3 Radio 3rd MAW Marine G-4 Tech 1st MLG G-5 Navy Data Data Chief SSgt Smith 1stMarDiv G-6 Enlisted Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  20. G-1 Radio Chief CommO I MEF Officers G-2 Tech Chief CommChief SNCOs G-3 Radio 3rd MAW Marine G-4 Tech 1st MLG G-5 Navy Data Data Chief SSgt Smith 1stMarDiv G-6 Enlisted Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  21. G-1 Radio Chief CommO I MEF Officers G-2 Tech Chief CommChief SNCOs G-3 Radio 3rd MAW Marine G-4 Tech 1st MLG G-5 Navy Data Data Chief SSgt Smith 1stMarDiv G-6 Enlisted SSgt Jones Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  22. G-1 Radio Chief CommO I MEF Officers G-2 Tech Chief CommChief SNCOs G-3 Radio 3rd MAW Marine G-4 Tech 1st MLG G-5 SSgt Smith Navy Data Data Chief 1stMarDiv G-6 Enlisted SSgt Jones Wire HQ Bn. G-7 Crypto Wire Chief G-8 G-9 EKMS Mgr Active Directory Permissions G-10

  23. I MEF HQ Bn. G-6 Data Data Chief SNCOs Marine Enlisted SSgt Smith SharePoint Group Permissions

  24. I MEF HQ Bn. G-6 Data Data Chief SNCOs Marine Enlisted SSgt Smith SharePoint Group Permissions

  25. I MEF HQ Bn. G-6 Data Data Chief SNCOs Marine Enlisted SSgt Smith SSgt Jones SharePoint Group Permissions

  26. G-3 G-6 SNCOs CommO Radio Chief 1stMarDiv Data Chief Tech Tech Chief 3rd MAW HQ Bn. Data EKMS Mgr Marine Wire 1st MLG G-7 Navy G-5 Enlisted Wire Chief G-4 G-8 Radio G-9 G-2 Crypto CommChief I MEF SSgt Smith Officers G-10 G-1 SharePoint Group Permissions

  27. G-3 G-6 SNCOs CommO Radio Chief 1stMarDiv Data Chief Tech Tech Chief 3rd MAW HQ Bn. Data EKMS Mgr Marine Wire 1st MLG G-7 Navy G-5 Enlisted Wire Chief G-4 G-8 Radio G-9 G-2 Crypto CommChief I MEF SSgt Smith Officers G-10 G-1 SharePoint Group Permissions

  28. G-3 G-6 SNCOs CommO Radio Chief 1stMarDiv Data Chief Tech Tech Chief 3rd MAW HQ Bn. Data EKMS Mgr Marine Wire 1st MLG G-7 Navy G-5 Enlisted Wire Chief G-4 G-8 Radio G-9 G-2 Crypto CommChief I MEF SSgt Smith Officers G-10 G-1 SharePoint Group Permissions

  29. G-3 G-6 SNCOs CommO Radio Chief 1stMarDiv Data Chief Tech Tech Chief 3rd MAW HQ Bn. Data EKMS Mgr Marine Wire 1st MLG G-7 Navy G-5 Enlisted Wire Chief G-4 G-8 Radio G-9 SSgt Jones G-2 Crypto CommChief I MEF SSgt Smith Officers G-10 G-1 SharePoint Group Permissions

  30. SharePoint Groups • Managing SharePoint groups ARE possible but it requires exceptional attention to detail and control. • Recommended to have only ONE or TWO assigned personnel in the unit to control permissions. • Maintain a log of all the billets in the unit, and a list of EVERY group each billet belongs to. • SharePoint groups can be used in addition to Active Directory Groups by site owners for unique circumstances.

  31. Questions?

More Related