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Dive into the essentials of Microsoft Excel 2010 with Xander Jackson's seminar. Learn to navigate the Ribbon, using various tabs like File, Home, and Formulas, while mastering common functions such as SUM, AVERAGE, COUNT, MAX, and MIN. Engage in practical exercises to manage household budgets and gradebooks, applying advanced features like pie charts and logical functions. This hands-on approach equips you with the necessary tools to manipulate data effectively, ensuring you become proficient in using Excel for everyday tasks and more complex calculations.
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Formulas and Functions 1 Microsoft Office 2010 Excel Seminar Xander Jackson
Getting Familiar with Microsoft Office 2010: Excel • The Ribbon • Laid out with multiple Tabs • File, Home, Insert, Page Layout, Formulas, Data, Review, View • Each tab has multiple Groups of Functions • Example: Home Tab • Groups: Clipboard, Font, Alignment, Number, Styles, Cells, Editing
Common Formulae • Basics in the Sigma on Home and Functions tab • Sum • Avg • Count • Max • Min • More • Uses • SUM: totals a row/column • Avg: averages selection • Count: counts the number of entries in a selection • Max & Min: returns the Max or Min value from selection • More: opens the insert function wizard
Example #1: the budget of expenses In this exercise we will download and edit an existing spreadsheet. The goal of this exercise is to get familiar working in the Microsoft Office 2010: Excel environment. This spreadsheet is a simple budget of household expenses. We will use the most common functions: Sum, Avg, Min, Max We will also write a custom formula while using some of the nifty built-in features of Excel. Finally, we will add a pie-chart based on our custom formula.
Formulas Tab • Financial • Logical • Text • Date & Time • Lookup & Reference • Math & Trig • More • We will only use a few of these for the next example
Date & Time • Unless you are Kim Peak, you would need this to find days of the week in other years • Great for setting work schedules • Excel has trouble with dates before 1900 • Networkdays: the number of standard work days between two dates • Now: the time NOW! • Date: gives the date in format • eDate: gives the date in Excel serial format
Text • Used for large blocks of text • Same logical tests as computer programming • Has functions to deal with funny formatting • Concatenate • Search • Find • Replace • Substitute • Dollar • Value
Logical • The series of logical mathematic tests • If, Not, And, Or, True, IfError, False • Very useful in creating statements that check for values • Used in making an automatic grading structure • And: true if both statements true • Or: true if both statements are not false • Not: reverses value • If: checks for value and returns input value • IfError: returns input if the statement errors • True/False: returns that
Lookup & Reference • Used to find data in large spreadsheets • Has indexing and database options for organizing data, and useful attributes for Visual Basic coding • Hyperlink: adds a hyperlink • Transpose: takes a vertical array and transposes it horizontally • GetPivotData: extracts from pivot table
Example #2: the Gradebook This exercise covers more of the formulas included in Excel. Here we will use formulas from Date & Time, Text, Lookup & Reference, and Logical. We will also use View tools to help examine the spreadsheet, and some formatting options to make it more visually appealing.
