New Employee Safety Orientation

1. New Employee Safety Orientation Environmental Health, Safety and Risk Management (EHS&RM) WELCOME

2. All new employees must be oriented regarding safety in their workplace • As a new employee to UAF, you have certain responsibilities regarding safety in your job • These responsibilities include completing job-specific safety training, knowing how to report accidents and injuries, understanding your building emergency evacuation procedures and more…. • This presentation provides a basic understanding of those responsibilities and lists several important links to help you work safely and in compliance with various state and UA safety regulations

3. From a memo to the President...

4. Objectives - Understand the following: • OSHA and You • UAF Safety Policies and Procedures • Unsafe Condition Reporting • On-the-job Injuries • What to do in an Emergency • Workplace Violence • Cold Weather Preparations • Remote Travel Safety Guide • Machinery and Electrical Safety • Required Safety Training • Accident Prevention Signs and Tags • Safe Lifting Techniques • Slips, Trips and Falls • Earthquake Safety • Asbestos Safety • Ergonomics • Campus Closure Policy

5. Who We Are • EHS&RM is a non-academic service department that promotes and supports a safe and healthy campus environment by: • Offering Safety advice and consultation • Providing diversified Safety training • Establishing, managing, and promoting UAF Health, Safety, and Environmental policies and procedures We are here to assist with ALL of your safety program needs!

6. How you fit in……. • Be alert to hazards to you and your co-workers • Follow your departments safety guidelines or instructions • Complete all required safety training • Never operate equipment or use hazardous chemicals without prior training • Wear required Personal Protective Equipment • Report any safety concerns or issues to your supervisor… immediately! • Report all accidents/incidents

7. Occupational Safety and Health Administration (OSHA) • Agency of the U.S. Department of Labor. • U.S. Congress passed the Occupational Safety and Health Act of 1970 (the OSH Act) "...to assure so far as possible every working man and woman in the nation, safe and healthful working conditions and to preserve our human resources." • The legislation, signed into law by President Richard M. Nixon on Dec. 29, 1970, established OSHA and its sole responsibility to provide worker safety and health protection. • Implemented safety/health standards which are law • Departments can be cited and penalized (fined) for violations • Alaska also has State OSHA (AKOSH) standards here

8. UAF Safety Policies and Procedures • Board of Regents Policy 05.09.01(Link) • To provide and maintain a safe and healthful environment – Mirrors OSHA • UAF Safety System Policy & Procedures • All policies and procedures are online at www.uaf.edu/safety • UAF guidelines for applicable OSHA standards • Recommend hard copy documents be kept in each department (where applicable)

9. Remember • UAF safety policies and procedures show a commitment to your safety • You play a big part in helping meet UAF’s safety goals and objectives • Remember to report all safety concerns… • Reporting a safety concern cannot result in worker reprisal or other negative action against you……it’s the law!

10. Unsafe Condition Reporting Program • A proactive Safety Program to identify and prevent unsafe acts or unsafe conditions before they cause injury Example: A worker notices a section of hand railing on outdoor steps is broken and very loose. The steps get slick in the winter. No one has been injured, yet. Without action, someone will eventually get hurt! How can you help??? Use our on-line form (www.uaf.edu/safety). Just fill in the blanks and submit – It’s that easy!!

11. Click Here!

12. Fill in the blanks and click on “SEND”…It’s that easy..

13. Department Emergency Action Plan (EAP) Assists in compliance with OSHA standard 1910.38. • Details department/building emergency information • Emergency notification procedures • Emergency evacuation procedures • Emergency contact information • Emergency equipment (fire extinguisher, etc.) location • Emergency preparedness - Training - Fire Drills: Optional (except for the residence halls.) • Please ensure your supervisor briefs you on this plan. • If your department does not have a plan, an EAP template is available on our website.

14. Emergency Evacuation • Exit building immediately upon activation of a fire alarm. It is NOT an option! • Be familiar with evacuation procedures • Identify at least two exit pathways from your location - prior to an emergency • Identified on your Emergency Action Plan • Do not use the elevators • If unable to exit, find safe refuge in a stairwell or area with fire suppression (sprinklers) • Grab your coat • Only if it is safe to do so • Once you’ve exited, do not reenter!

15. Required Safety Classes • UAF, as well as OSHA and other regulatory agencies, has many requirements for safety training. • First and foremost, safety training helps ensure you have the knowledge to work safely everyday. Safe workers are less likely to have accidents/injuries on the job! • Second, a lack of safety training can result in costly OSHA citations and penalties (fines) to your department • Some level of Safety Training is required by most OSHA standards

16. Required Safety Classes Depending on your particular job, there may be one, or several, safety training requirements that apply to you. Examples include: - Driver Training - Lab Safety - Blood Borne Pathogens - First Aid/CPR - Supervisor Safety Training • UAF offers three methods to complete safety training • Classroom instruction is available for specific topic areas as well as web-based programs through both our home page and the Skillsoft Online Learning System

17. This General Safety Training is required by ALL employees: Training TopicAvailability (location and course#) Office Safety (general) UAF (currently classroom only) or Skillsoft SAH0458 Hazard Communications UAF Safety website Ergonomics UAF Safety website or Skillsoft SAH0424 Electrical Safety Skillsoft SAH0419 Materials Handling UAF Safety website or Skillsoft SAH0455 Back Injury Prevention Skillsoft SAH0404 Signs and Tags – Accidents And Injuries Prevention Skillsoft SAH0476 Slips, Trips and Falls Skillsoft SAH0479 Emergency Action Plan Department Specific NOTE: Additional training is required for employees with occupational exposure to other hazards. Please consult the safety training matrix to determine those needs

18. How to determine additional Safety Training requirements • As shown on the previous slide, our training page lists several training topics required by all employees (regardless of job or position) • In addition to these general training topics, all new or existing employees can review our Safety Training Matrix (next slide) to self-identify other workplace-specific training requirements that pertain to them • Discuss these training requirements with your supervisor, especially if they have not already spoken to you about your safety training plan • Complete this training through our available webpage classes, by special request, or through the Skillsoft training site link also found on our webpage

19. Safety Training Matrix (over 50 topics). Follow the link here to self-identify your requirements

20. Safety Training Availability Recap • Check our webpage www.uaf.edu/safety for up-to-date class availability • Contact us to request specialized workplace-specific training conducted right at your location • Skillsoft Online Learning System - Access through UA Online or Statewide Human Resources E-learning portal - Self-paced to fit your schedule - Over 100 Environmental, Safety and Health topics available! - Easy access instructions here

21. On-the-Job Injuries/Illness • First priority is to receive prompt medical attention (call 911), if needed • Report all work-related accidents, injuries or illnesses to your supervisor • Regardless of severity • Paperwork to be filled out • Incident Report…or, • Report of Occupational Injury or Illness

22. Incident Report • Complete this form when…. • Any incident/accident results in injuries such as minor sprains, pulled muscles, minor cuts or bruises, eye irritation, allergic reactions, a near miss (accident almost happened), etc…, and • The incident/accident has resulted in NO medical treatment (other than local first aid), NO time loss from work, and NO loss of consciousness • On line form can be found here

23. Report of Occupational Illness or Injury Complete this (hard copy only) form when…. • Any work-related incident/accident results in medical treatment (doctor or hospital visit), time loss from work due to the injury, or loss of consciousness • The Report of Occupational Illness or Injury is also known as the “Workers Comp” form • Workers' Compensation is a program that requires your employer to pay medical costs and part of your lost wages if you are injured, or become ill, because of work conditions • Form disposition is listed on form pages • All Workers’ Compensation claims are handled by the System Office of Risk Services (SORS) here • Report all student and visitor accidents/injuries immediately to SORS

24. Workers’ Compensation Links • www.uaf.edu/safety Workers Compensation information to include complete line-by-line instructions on how to fill out the required paperwork (Report of Occupational Injury or Illness ) • www.labor.state.ak.us/wc/wcbrochr.htm#2 “Worker’s Compensation & You, Information for Injured Workers” (Alaska State Brochure) - Explains worker benefits

25. Hospitalization or Death In the event an injury or illness results in hospitalization or death………… • The supervisor/other responsible person will immediately, upon their knowledge, report the accident to EHS&RM •  We in turn will contact AKOSH • AKOSH Department of Labor requires notification of a hospitalization or fatality be made no later the 8 hours after the accident, per Alaska Statute 18.60.058(a). Notification later than 8 hours may lead to OSHA citations and penalties (fines). • Notification is still required (even after 8 hours) to ensure a thorough investigation of the accident/incident. • Contact EHS&RM any time a worker is transported, or otherwise taken, to seek medical treatment. This will ensure prompt AKOSH notification in the event the worker is later admitted to the hospital.

26. Accident Reporting Easy as 1-2-3 If you are still unsure about how and when to report an injury/accident, simply… • Refer to our Policy 401, Accident Reporting, Investigation, and Notification Procedures found here • Scroll down to paragraph 2.(A.)(5.) • Click on FLOW CHART to determine your specific reporting requirements * Flow chart is also located on our main homepage

27. Hazard Communication29 CFR 1910.1200 • The OSHA Hazard Communication Standard (HCS) is based on a simple concept - that employees have both a need and a right to know the hazards and identities of the chemicals they are exposed to at work • Includes Physical Hazards (heat/cold stress, radiation, noise, hand-arm vibration, etc.) which must also be addressed per AKOSH requirements • Most consistently cited OSHA Standard • Training on your specific hazards must be completed prior to being exposed on the job…it’s the law!

28. Violence in the Workplace • Definition: Incidents where people are abused, threatened or assaulted in circumstances relating to their work, involving an explicit or implicit challenge to their safety, well-being or health • This establishes violence as a behavior with the potential to cause harm. Broadly speaking, there are three forms: - Non-physical violence: (intimidation, abuse, threats etc) - Physical violence: (punching, kicking, pushing etc) - Aggravated physical violence: (Use of weapons, e.g. guns, knives, syringes, pieces of furniture, bottles, glasses, etc)

29. Violence in the workplace is a serious safety and health issue. In it’s most extreme form, homicide, is the fourth-leading cause of fatal occupational injury in the United States. Staying safe in a violent situation….. • Do not confront the violent individual(s) • Call 911, if it is safe to do so • If possible, move to a safe location • Provide responding police with as much information as possible • Report all incidences of workplace violence to your supervisor and the Human Resources Department

30. Fire Extinguisher Policy - #1223 • The campus philosophy of prevention, automatic detection, exiting, automatic suppression, and a professional response to fire emergencies, has diminished the role of manual fire suppression systems for general use such as fire extinguishers • Fire extinguishers are to be used by trained individuals ONLY • At no time should anyone jeopardize their safety or that of others in an attempt to fight a fire. • Automatic detection and suppression systems have an extremely effective record, and by allowing ALL occupants of a building to immediately exit, they do not place any life in danger to operate. • Remote campuses must contact the UAF Fire Department to determine their particular needs or requirements

31. Accident Prevention Signs and Tags • Many operations by their nature involve a certain element of risk or hazard that cannot be eliminated • Safety signs, tags, and labels have been developed as one means of preventing workplace accidents & injuries • They warn about hazards – • So you can take appropriate precaution to protect yourself • You should be aware of conventions for sign color, symbols and labels • Speak with your supervisor about site-specific signs and meanings • Find information about required workplace signs in OSHA 29 CFR 1910.145, Specifications for Accident Prevention Signs and Tags here.

32. Example Safety Signs • Danger A hazard that will cause injury or death • Warning A hazard that could cause injury or death • Caution A hazard where there is a potential for harm • Common Emergency Signs

33. Cold Weather Tips to Prevent Hypothermia and Frostbite • Layer clothingBuild breathable (cotton, wool) clothing layers to include thermal underwear, undershirt, track suits, sweaters, snowsuits, winter boots, hats, mittens and scarves. • Cover exposed skinExposed skin can become frostbitten in as little as 30 seconds, always cover exposed skin especially when the wind is a factor. • Keep movingTry to limit the time sitting. Stand up and move around to allow circulation to reach better reach all body parts. • Blankets and portable seat/cushion…..Vehicle Survival GearSitting on cold pavement or concrete can increase the risk of hypothermia. Sitting on a blanket or portable seat will limit the risk. • Drink fluidsDehydration can occur even when the temperature is below freezing. Hot chocolate is a great way to remain well hydrated. • Avoid alcoholic beveragesAlcohol diminishes the body's ability to feel the cold and can cause an increased exposure time. • Signs of hypothermiaConfusion, lethargy, weakness, apathy, pale skin color. • Signs of frostbitePale grey, waxy textured skin in affected area cold to the touch, numbness and localized pain, swelling and blistering.

34. Remote Travel Safety GuideOn line version available here: http://www.alaska.edu/risksafety/download/RemoteTravelSafetyGuide.pdf - General Safety and Survival Tips - Travel (motor vehicles, boat, air, snow machine/ATV, and on foot) - Survival Basics (Clothing, food, water, shelter, and making fire) - Health Concerns (Frostbite, hypothermia, carbon monoxide, Giardia, snow blindness and immersion foot) - Wild Animals and other Hazards (Bear and moose safety, animal bites and rabies, insect bites/stings, fish poisoning, jelly fish stings, shellfish poisoning, and Devil’s Club - Firearms Safety - Distress Signals - Emergency and insurance contacts - List of UA field stations and facilities Print and carry a copy whenever you work/play outdoors

35. Winter Driving Safety “The leading cause of death during winter storms are transportation accidents.”FEMA Fact Sheet Keys to Safe Winter Driving • Prepare your vehicle for the winter season • Allow proper time to warm-up vehicle and clear windshield and windows of all ice and snow • Always wear your seatbelt • Knowing how to react if stranded or lost • Carry survival gear in vehicle, especially on trips on rural roads away from populated areas

36. Machinery Operation Safety • Never remove or bypass a machine guard or other safety device • Never operate a machine with missing guards • Wear eye/face/hearing protection as needed • Must be trained on ALL equipment used • Observe all safety signs • Never perform maintenance on equipment unless you are authorized to do so

37. Electrical Safety Tips • Ungrounded Equipment:Never remove the third (grounding) prong from any three-prong piece of equipment • Overloaded Outlets:Overloading electrical circuits and extension cords can result in a fire • Unsafe/Non-Approved Equipment:Look for UL Listed Label • Defective, frayed or improperly installed cords:Exposed wires can lead to electrical shock….always inspect before use • Improper Placement of Cords:Never pull or drag over sharp objects that may cause cuts in the insulation. Never place on radiators, steam pipes, walls, or through windows • Electrical Cords across Walkways and Work Areas:Presents tripping hazard…use tape or a cord runner instead • Live Parts Unguarded:Ensure wall receptacles have covers • Pulling of Plugs to Shut Off Power:Use equipment switch or have one installed • Working on "Live Equipment“: Performed only by trained qualified electrician • Blocking Electrical Panel Doors:Should always be kept closed, to prevent "electrical flashover" in the event of an electrical malfunction.

38. Slips, Trips & Falls • Slips and falls, especially on ice/snow, are a leading cause of incidents at UAF! • Wear appropriate footwear for the season • During the long winter months, consider wearing Spiky or Yak-Trax snow cleats which fit over the shoe or boot and provide added traction on snow and ice • When walking on slippery surfaces: • Don’t take large steps, shuffle your feet • Keep arms close to the body • If carrying something, carry in front at waist height, close to the body • Be cautious when getting in and out of vehicles • Never jump out of, or down from, your vehicle. Be sure you have good footing as you exit the vehicle

39. Stop by our office to get a free set of Spiky snow cleats • Contact us anytime between October and • April to get a free set of Spiky snow cleats • Unfortunately, we can’t mail them out to • you, they must be picked up at our office • to ensure a correct fit • Wear or bring in the boots/shoes you normally • wear during winter. We will fit that footwear • with the appropriate size Spiky. • Remote campuses can order Spiky cleats and get reimbursed through the Loss Prevention Program. See link here

40. Size up load before you lift Bend your knees Center yourself over the load Lift straight up – let your legs do the work Don’t twist or turn your body as you lift or set down a heavy object Have a clear path Set the load down properly Always push a cart or dolly, never pull Get help for long loads Split up heavy loads when you can Basic Rules of Good Lifting

41. Indoors Duck or drop to floor Take cover Hold on Stay where you are until shaking stops Stay clear of windows, heavy furniture, etc Stay inside Outdoors Get into the open Do not go inside Get to higher ground Driving Stop if it is safe Move car as far out of normal traffic pattern as possible Stay inside car Stay away from bridges and overpasses Earthquakes

42. A 7.9 magnitude earthquake rocked Alaska at 1:12 p.m., Sunday, Nov. 3, 2002. The epicenter was recorded some 90 miles south of Fairbanks and is the largest earthquake to hit the state since 1964.

43. UAF Asbestos:Asbestos is a naturally occurring silicate mineral with long, thin fibrous crystals. Asbestos became increasingly popular among manufacturers and builders in the late 19th century due to its resistance to heat, electricity and chemical damage, its sound absorption and tensile strength. There are buildings on campus with asbestos. • Asbestos is well recognized as a health hazard and is highly regulated. • Asbestos in-place and undisturbed is not a health hazard • Fibers must become airborne to be hazardous • Buildings built after 1980 are less likely to contain asbestos • Never attempt to perform work that could disturb asbestos containing materials • Never perform work above ceilings; cut into walls, ceiling or floor tiles; disturb pipe insulation, or otherwise destroy building structure unless you are authorized and have ensured it is free of asbestos. • Questions or concerns can be directed to our office Industrial Hygienist at 474-5413 or to Facilities Services at 474-7000

44. This illustration shows typical areas within a structure where Asbestos can be found

45. Ergonomics Awareness • Ergonomics: (also called human factors) the scientific discipline concerned with the understanding of the interactions among human and other elements of a system, and the profession that applies theory, principles, data, and methods to design in order to optimize human well-being and overall system performance. • Ergonomics simply stated means: “The science of arranging and adjusting the work environment to fit the employee's body” • Office Settings (Computer or other workstations) • Industrial or other repetitive motion or awkward position tasks

46. Ergonomics Assessment • If you feel your workstation doesn’t fit you, contact us to coordinate an ergonomic assessment. These “ergo” assessments consist of…. • Phase one - an educational seminar (@ one hour) either Classroom or web-based • Phase two – an on-site evaluation • Phase three - corrective actions • Call our program managers at 474-5413 to schedule: - Carol Shafford, Office Manager - Annette Chism, Risk Manager

47. University of Alaska Fairbanks Policy #2003-001 Effective date 12/17/03 UAF Campus Closure Due to Emergency Conditions Campus Closure Policy Policy:The University of Alaska Fairbanks is to remain open during regular business and instructional hours in order to maintain services to students, faculty, staff, and the public. Background: Emergency conditions due to severe weather, natural disaster, major utility outages or other circumstances have occurred, and are expected to again occur, at UAF. This policy provides guidelines in the event the Chancellor orders closure of all or part of the UAF Campus, Tanana Valley Campus, and UAF’s extended sites. In such cases, some or all non-critical service areas may be closed. To the extent possible in light of the circumstances, UAF will continue to maintain services critical to public safety, protection of life and property, transportation, and building and road maintenance. Employees in critical service areas and in all other units that remain open will be required to make every reasonable effort to meet their employment responsibilities. Notification of campus closures can be made several ways: Phone, voice mail, email, fax, local radio and TV stations, and the UAF hotline and on-line newsroom (as noted on the “UAF on Alert” webpage)

48. To find the most up-to-date emergency information, go to our website and click on the “UAF on Alert” icon…

49. Please click anywhere on this slide to link with the UAF on Alert page

50. EHS&RM Contact List Office phone – 474-5413 Office fax – 474-5489 Office email – fysafety@uaf.edu • Director: Bill Krause • Industrial Hygiene: Tracey Martinson/Andi Krumhardt • Hazmat Supervisor: Richard Deck • Hazmat Coordinators: Kim Fernandez/Kris Riley • Radiation Safety: Thadd Williamson • Risk Manager: Annette Chism • Safety Officer: Gary Beaudette • Safety Officer: John Clendenin • Office Manager: Carol Shafford