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Comprehensive MS Project Tutorial by James Burns: From Setup to Task Management

Discover the essential steps for mastering MS Project in this comprehensive tutorial by James Burns. Learn how to set up MS Project, define tasks through activity definition, and create structured work breakdown structures (WBS). Dive into activity sequencing using network charts, determine task durations, and manage costs effectively. Designed for beginners and advanced users alike, this guide covers everything from initiating your first meta-task to detailed reporting and resource allocation. Start optimizing your project management skills today!

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Comprehensive MS Project Tutorial by James Burns: From Setup to Task Management

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Presentation Transcript

  1. A tutorial on MS Project James Burns

  2. Outline • Setting up MS Project • Defining Tasks (activity definition) • Activity Subordination (WBS) • Activity Sequencing (network chart) • Determining durations • Determining costs

  3. Setting up MS Project • Your first task should be a PROJECT meta-task • Everything (every other task) should be subordinate to it

  4. Must start with • A list or tasks • Or • A Work Breakdown Structure

  5. Defining Tasks • This process is called Activity Definition • Can do it by developing the WBS down to work packages • Can do it by use of template • Can do it by use of a list • Or just off the top of your head

  6. Bring up MS Project • Start in the Gantt View • Set start date in Project Information box • Can do forward or backward scheduling • Enter task detail in the entry table to the left • Subordinate tasks appropriately • Link Tasks as appropriate

  7. Working from the WBS • WBS’s utilize a standardized numbering scheme • WBS Subordination is indicated to MS Project through indentation • Use the indentation arrow

  8. Click on Project and then Project Information • Brings up this window

  9. Can download add-ons from CriticalTools.Com • To delineate (draw) the WBS • To do PERT • (Neither of which are available within MS Project)

  10. Setting hard and fast task dates • Normally, this is not a good idea • Do this on the entry table

  11. Adding resources • Resource sheet

  12. Determining cost and duration • Must enter the hourly rates of the PROJECT PLAYERS into the RESOURCE SHEET

  13. Tables

  14. Reports

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