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UNDERSTANDING FINANCE IN EVENT MANAGEMENT

UNDERSTANDING FINANCE IN EVENT MANAGEMENT. Group Activity Prepare Financial Statement for an Event Determine the reason for which the event is held; base the event on a concept and purpose. Craft a financial statement– Assume figures to suit the need …. …Concerts …Celebrate a unique aspect

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UNDERSTANDING FINANCE IN EVENT MANAGEMENT

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  1. UNDERSTANDINGFINANCEINEVENT MANAGEMENT

  2. Group Activity • Prepare Financial Statement for an Event • Determine the reason for which the event is held; base the event on a concept and purpose. • Craft a financial statement– Assume figures to suit the need …. • …Concerts • …Celebrate a unique aspect • …Host a mass creative competition • …A sporting activity • …Raise money for charity • …Mark an opening or launch • …Promotional Events

  3. Income • Merchandise • Raffle • Auction • Ad Program • Other • Event Income • Booth Space Sales • Ticket Sales/Admission • Sponsors/Underwriters • Donations

  4. Expenses

  5. Event Site/Facility • Rental Fee • Permit/License • Labour

  6. Rentals • Props • Tents/Canopies • Staging • Stanchions/Ropes • Labour • Furniture • Registration Tables • Pipe & Drape • Carpeting/Flooring

  7. Food Services • Food • Beverages • Bartender fees • Catering fees • Equipment • Tables/Chairs • Glasses & Utensils • Labour/Staff • Misc. Charges like Health Permits

  8. Audio-Visual • Television Monitors • Cameras • Projectors • Screens • Lecterns/Podiums • Microphones • Sound System • Other Aids • Pointers/Markers • Blackboards • Computer Interfaces • Technical Staff

  9. Electrical • General Lighting • Special Lighting • Generator • Extension Cords • Other Rentals • Labour

  10. Decorations • Stage Decor • Stage Backdrop • Centerpieces/Table Decor • Candles / Flowers / Balloons etc. • Chair Covers • Signs • Props • Paper Supplies • Labour

  11. Entertainment • Music • Talent • Celebrity • Speaker's Fees • Models • Labour

  12. Utilities / Waste Management • Restrooms • Trash/Dumpsters • Disposal Service • Setup Crew • Cleanup Crew • Misc.

  13. Promotion / Advertising • Newspapers • Magazines • Radio • TV • Show Signs • Street Signs • Directional Signs • Banners • Printed Photos • Promotional Items

  14. Security • Facility • Labour

  15. Transportation/Parking • Car Rental • Valet Area • Labour/Personnel

  16. On-Site Transportation • Truck/Van Rental • Carts/Hand Trucks • Other • Labour

  17. Travel/Accommodations • VIP Travel • Car Rental • Hotel Expenses • Staff Travel

  18. Compensation to Personnel • Event Manager • Show/Event Staff • Additional Staff • Overtime • Host/Hostess • Consultants • Public Relations

  19. Emergency Considerations • Medical • Ambulance • Rain Plan Cost • Canopies/Tents/Coverings

  20. Design & Printing • Designer • Business Cards • Brochures • Registration Packets • Posters/Flyers • Invitations • Tickets • Miscellaneous

  21. Postage/Shipping/Storage • Postage • Bulk Mail/Permits • Mail House • Freight • Delivery Service

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