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Chapter 5 Administrative Software

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  1. Chapter 5Administrative Software Teaching and Learning With Technology, 3e

  2. Educator Computer Competencies • Step One • Ability to use computer hardware in teaching and learning • Step Two • Ability to identify, evaluate, and apply computer software to teaching and learning

  3. Computer Software Categories • Administrative Software • Software that assists an educator in accomplishing administrative, professional, and management tasks • Academic Software • Software that assists both educators and learners in the teaching and learning process itself

  4. Types of Administrative Software • Productivity Software • Word processing • Spreadsheet • Database management software • Presentation software • Classroom Management Support Software • Customized • Manage school and classroom tasks

  5. Obtaining Administrative Software • Commercial package • Freeware • Offered to users without cost • Shareware • Offered to users for a small fee or for a limited time. • All types must be carefully evaluated

  6. Productivity Software • Word processors • Electronic spreadsheets • Database management systems • Presentation software

  7. Word Processors • Most commonly used application • Functions include • Document preparation and editing • Desktop publishing • Archiving and printing • Microsoft Word one of most popular

  8. Document Preparation and Editing • Insertion and Deletion of Text • Text Selection and Enhancement • Word Wrap and Formatting • Spelling and Grammar Tools • Copy, Cut, Past, Drag and Undo

  9. Desktop Publishing • WYSIWYG Displays • Graphics and Clip Art • Tables and Columns • Autoformats • Word Art

  10. Archiving and Printing • Ability to • Save the document in numerous formats • Print it out in black and white or color • Archive or store a document to a floppy or hard disk • Stores the text • All its formatting commands • Exporting a document • “Save as” in choice of formats

  11. Ready-Made Word-Processing Tools • Templates • Documents that are preformatted for a specific use but contain no data • Macro • Prerecorded set of commands • Automates a complex task • Example: Labels • Wizards • Miniprograms that create customized templates

  12. Word Processors in the Classroom • Table 5.3 on page 177-178 • Word Processing in Teaching and Learning • Summarizes educational applications of word-processing features

  13. Electronic Spreadsheets • Advantages • Accuracy • Given accurate data, will always produce accurate results • Can be modified easily • New or modified entries are automatically recalculated • Microsoft Excel is an example

  14. Spreadsheet Organization • Data in vertical columns and horizontal rows • Intersections of rows and columns called cells • Cells can perform mathematical calculations

  15. Formulas and Functions • User-entered formulas • Stored, premade formulas • Finance and statistics • Trigonometry

  16. What-If Analysis • Example • Teacher uses spreadsheet for grades • Student data entered • Formula for averaging grades • Can add a hypothetical grade • Computes the resulting final grade

  17. Charts and Graphs • Turn data into its graphic counterpart • For selected cells • Information turned into accurate graph • Formats include line, bar and pie chart • Some allow graphing in color and three-dimensional shapes

  18. Templates and Macros • Like word-processing software • Create and reuse useful formats • Some can be found as shareware or freeware • Create your own spreadsheet templates

  19. Spreadsheets in the Classroom • Table 5.4 on page 182. • Lists examples of teaching and learning applications for each of the spreadsheet features.

  20. Database Management Software • Ease-to-use system for • Creating customized records to contain data • Retrieving targeted records • Updating and editing information • Organizing reports from the data • Sorting all data at the touch of a key • Example: Electronic card catalog

  21. Database Organization • A FIELD is an electronic storage location as in a Last Name field • A RECORD is a collection of related fields as the record for one book • A FILE is a collection of related records such as all the books in the library

  22. Sorting • Records can be sorted by data in one or multiple fields • Arranges all records into ascending or descending order based on • Alphabetic characters • Numeric characters

  23. Querying • Ability to find a single item • Software looks for and matches targeted criteria • In the Library example, it could be a specific author’s name

  24. Reports • Templates built into the software • Allows you to print the results of specific queries • Allows you to print only the most pertinent information from the database

  25. Database in the Classroom • Table 5.5 on page 185 • Charts examples of the teaching and learning applications for each of the database features

  26. Presentation Software • Programs to create digital support materials for oral presentations • Prearranged group of electronic slides • Displayed on monitors or screen • Typically proceed in linear sequence • Nonlinear, hyperlink-driven sequencing possible

  27. Presentation Capabilities • Multimedia Elements • Text, graphics, animation, sound, video • Wizards and Templates • Built-in wizards and slide templates • Resource Libraries • Clip art, animation, sound and video

  28. Presentation Capabilities • Hyperlinks • Hyperjump to out-of-sequence slides, other slide shows or other software • Animation • Printing • Outline, speaker’s notes, audience handouts (one to six slides per page) • Display Options • Timed, self-playing

  29. Presentation Software in Classroom • Helps students organize their thoughts into chunks • Critical thinking applied to review and identify key elements • Students gain experience with multimedia-type software • Table 5.6 on page 190 for examples of educational applications

  30. Integrated Productivity Packages • Word processing, spreadsheets and database management in one • Include many but not all capabilities • More economical purchase for school • Microsoft Works is an example

  31. Management Support Software • Web-enhanced districtwide software • Enter and track student data • Accessible to parents • Classroom level • Student rolls • Grading functions • Seating charts • Attendance

  32. Portfolio Assessment Software • Organization by Standards and Competencies • Observations • Multimedia Samples • Customization • Hyperlinks • Links to navigate the portfolio

  33. Evaluating Software • Table 5.7 Productivity Software Evaluation Rubric p. 193 • Table 5.8 Classroom Management Software Evaluation Rubric p. 199 • Evaluations based on installation instructions, site licensing, tech support, updates, tutorials, platforms, report capabilities, hardware capabilities, cost. • Use technology money wisely

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