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Event Manager Course

Girl Scouts of Northern California. Event Manager Course. MANAGER. Event Manager : Agenda. MANAGER. The Cast The Script Publicity Box Office Reviews. Purpose of Events. Leadership + Fun Definition of “event” Course requirements. Transforming Leadership : Ensuring Quality Program.

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Event Manager Course

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  1. Girl Scouts of Northern California Event Manager Course MANAGER

  2. Event Manager: Agenda MANAGER • The Cast • The Script • Publicity • Box Office • Reviews

  3. Purpose of Events • Leadership + Fun • Definition of “event” • Course requirements

  4. Transforming Leadership:Ensuring Quality Program • Download from GSUSA website (8.3 MB) • Purchase from GSUSA online shop ($9.95) • Learn more: Girl Scout Program online course

  5. 15 GIRL SCOUT LEADERSHIP EXPERIENCE OUTCOMES Girls develop a strong sense of self Girls develop positive values Girls gain practical life skills Girls seek challenges in the world Girls develop critical thinking Discover Girls develop healthy relationships Girls promote cooperation and team building Girls can resolve conflicts Girls advance diversity in a multicultural world Girls feel connected to their communities, locally and globally Connect Girls can identify community needs Girls are resourceful problem solvers Girls advocate for themselves and others, locally and globally Girls educate and inspire others to act Girls feel empowered to make a difference in the world Take Action Leadership 15 Leadership Outcomes

  6. The Cast: Event Manager • Motivate • Delegate • Recruit • Budget • Safety MANAGER

  7. Building an Event Committee • Registrar • Program • Publicity • Safety • Food

  8. Partnering With Girls • Leadership • Role Model • Recognition • Fun • Skills

  9. Event Committee Best Practices • Open to ideas • Training staff • Team Building • Timeline • Recognize

  10. Procedures for First Aider Health & Safety Plan for Activities &Events • Health Log • Emergency Plan • Girl Scout First Aider Training • Council Resource Guide

  11. The Script: Event Checklist

  12. Budget Worksheet Fixed costs: Mailing flyer $30 Site Rental $200 Thank Yous $25 Special event insurance $5 Other Misc $100 Variable costs: 10 cents: mailing confirms 10 cents: printing confirms $1 other printing for passports Minimum 100, Best guess 200, Maximum 300

  13. Financial Report for Events File with service unit before and after event

  14. Event Notification & Report Form

  15. Event Notification & Report Form • Contact Info • About the Event • Finances • Girl Leadership • Forms & Procedures • Special Requirements

  16. Event Notification & Report Form • Contact Info • About the Event • Finances • Forms & Procedures • Special Requirements • Girl Scout Leadership Experience

  17. Site Considerations • Council Resource Guide: Volunteer Essentials

  18. Contracts & Insurance • What is a contract? Whenever “Girl Scouts” are legally responsible to pay money or perform some action • Council staff are here to support and help you

  19. Establishing the Event Schedule • Timing • Sequencing

  20. Safety: Our #1 Concern • Council Resource Guide: Volunteer Essentials

  21. Emergency Plans • Emergency Procedures • Emergency Cards

  22. Publicity:Effective Flyers • Promote your event • Have all the important information

  23. Promoting Your Event

  24. Box Office: Registration

  25. Permission Statements Photo Release Participation Medical Treatment Membership

  26. Event Rosters • Individual rosters must be maintained for every event • Participants sign in as they arrive When girls participate with their troops: • Troops turn in individual rosters before event or at check-in • Group roster maintained

  27. Reviews: Event Evaluations • Girls • Adults • Event Staff • Event Committee

  28. After Your Event • Event Binder • Committee Wrap-Up • Finances • Reporting • Miscellaneous

  29. Course Evaluation • We appreciate your comments & suggestions • Please take the time to fill out your evaluation found in the back of your participant notebook

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