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Smart Technology for Preventing Delay in Engineering and Construction Management

Learn how smart technology can prevent delays and improve project management in engineering and construction. Discover the benefits and solutions using advanced planning, automated progress capture, and enforcement of project quality systems.

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Smart Technology for Preventing Delay in Engineering and Construction Management

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  1. Smart Technology to prevent delay in Engineering and construction management Varghese Daniel www.wrenchsp.com

  2. Index • Solution definition • AWP structure • IWP deliverable management • E,P,C Integration • Dashboards & Reports • Benefits

  3. Why Do Projects Fail • Not Planned well • Not done with the end in mind. • Unable to know the progress • Captured manually. • Stakeholders don’t follow the process • Unable to enforce the process.

  4. Solution using Smart Technology • AWP based planning. • Plan and monitor IWP Packages • Earned value based monitoring • Automatically capture progress • Enforce Project Quality System (QMS) • Quality Process & procedures

  5. 5 Project Concept Concepts, FEED Mktg Team Requirements, Constraints Project Awarded Marketing Team Deliverables, Project Plan, Budgets, resources Project Planning Project management Team Project requirements, standards, regulatory spec Engineering inputs Drawings, documents Specifications, BOQ. Engineering Outputs Engineering Team Review by experts Design review Interdepartmental review, Client review, Approval. Design verification Comments, scope changes, site feedbacks. Project and Site Team change control Supervision Team Installation Commissioning check list As-built drawings, Approved check list Handover Team Service & Maintenance Project Lifecycle . . . ERP \ Cost Sys PrimaveraMsProject Smart technologyMany functions, many applications, … one integrated platform DMS CAD MSoffice (MsEXCEL) Email, hardcopy 생산성향상비용절감납기단축

  6. CWP, Deliverables, Project Plan, Budgets, resources Project Planning Project management Team Project requirements, standards, regulatory spec Engineering inputs EWP-Drawings, Specifications, BOQ. Engineering Outputs Engineering Team Procurement PWP- Purchase spec, Supply Chain Team Material Control Vendor docs, TBA Fabrication Suppliers Comments, scope changes, Fabrication & Delivery Construction & Installation Construction Team IWP-Installation Work package Service & Maintenance Turnover Team TOP-Turnover package Business process . . . CWA CWP EWP PWP IWP IWP IWP 생산성향상비용절감납기단축 TOP

  7. IWP – Package planning • Engineering Work Package (EWP) • Drawing • Specifications • Safety Instructions • Technical Documentation • Model Snaps Manpower Machines/ Tools Installation Work Package (IWP) Schedules Procurement Work Packages (PWP) BOQ- Materials & Quantity Budgets Construction work package (CWP)

  8. Earned Value - Progress based monitoring Mobilization Phase (0–30%) Growth Phase (30% to 80%) Closeout Phase (80 – 100%) • Site mobilization, • Preparation of technical drawings, specs, shop drawings, vendor drawing approvals • Materialization of Structures and facilities. • Support Services 100% Planned Critical point after this is very difficult to make up delays Forecast PROJECT PROGRESS Actual Your current position: approx. 15% complete 0% SCHEDULE Focus: Engineering Focus: Commissioning & Handover Focus: Supply and Construction

  9. Project Phases with Weightages

  10. Typical Process Populated Manually 22 Nov 07 07 Feb 08 24 Apr 08 10 Apr 08 21 May 08 20 Feb 08 21 May 08 30 Apr 08 Primavera Entered Manually DRAW IDC IFR IFC

  11. Process Monitoring framework

  12. Home Office Services (EWP & PWP) • Detailed Engineering – 3D Models, Drawings, Documents, Specs, Data Sheets • Level 4 – EWP Deliverable list • Level 5 - Rule of Credit for Detailed Engineering

  13. 3D CAD Integration

  14. Engineering Drawings Workflow & Progress CAD Software - 3D CAD Software (BIM, PDMS) - 2D Xref based files - 2D CAD files. - MS Office files • ISSUE PURPOSE • - IFR: Issued For Review • - IFA: Issued For Approval • - IFP: Issued For Purchase • IFC: Issued For Construction • - etc. APPROVAL CODE - A: Approved without comments - B: Approved with minor comments - R: Revise & re-submit with next issue - I:Accepted for information only

  15. Vendor Documents Workflow

  16. Comment Resolution Sheet (CRS) • Comments are automatically picked up from the PDF comments.

  17. Vendor Document Status

  18. EWP – Dashboards

  19. PWP - Procurement Services • Procurement Services – MR, TBE, Vendor Documents • Level 4 – Equipment list • Level 5 - Rule of Credit for Procurement Services

  20. Supply / Procurement – Dashboards

  21. CWP- Monitoring IWP • IWP Progress – Quantity based Progress Measurement, Rule of Credit • Quantity Based - Actual Quantity (Periodic update) by the site supervisor. Cumulative to the Estimated Quantity provides the Progress • Rule of Credit – Construction monitored w.r.t completion against drawing. Rule of credit varies depending on the type of drawing

  22. CWP \ IWP – Reports / dashboards Generate S-curves on project level, work package levels Month-wise progress updates of planned Vs actuals

  23. Integrated Project Monitoring Realtime Dashboard & Reports EPC Detail Schedule (L3-L4) Business Process (L5-L6) Project Schedule (L1-L2) Engineering DCI/MDL = + Schedule from EEPM- Primavera / MSP Procurement Schedule Integrated EPC WBS (L1-L6) Construction & Commissioning Schedule Automated EVM Reports Notifications + Mail Alerts, Escalations on Delay S Cuves & Real time reports Cost WBS from ERP or Cost system

  24. Integration – ERP & Primavera PROJECT, WBS, BUDGET, ACTIVITIES PROJECT, WBS, ACTIVITIES, RESOURCES ERP \Cost Mgt SMART TECH PRIMAVERA PROJECT & WBS Create Deliverable List Create Rule of Credit Workflow Integration PROJECT & PACKAGES Work Packages Cost of Accounts PROJECT & WBS ACTIVITIES, ESTIMATES, START & END DATES, BUDGETS EVENT DRIVEN [MR,TBE,PO], STATUS TENDER/BUDGETING Create Enquiry Authorize Quotation PACKAGES Create Package List Create Documents Workspace Progress Update MATERIAL MGMT Create Request for Quotation Comparison of Quotations Release PO RESOURCE ALLOCATION TIMESHEET Deliverable Actual Time Activity HR Resources Timesheet Payroll REPORTING Project Functional Executive Audit Trails ACTUAL TIME ACTUAL PROGRESS ERP DRIVEN EVENTS & STATUS [PO,DELIVERY CHALLAN, PAYMENTS, INSPECTION REPORTS] RESOURCES, ACTUAL COST

  25. Dashboards and reports

  26. Dashboards and reports

  27. Dashboards and reports 60% of the deliverable quality is below the permissible limit 60% of the deliverables have an Avg. delay 3 days

  28. CWA - Project Progress summary

  29. Multi-location collaboration A - Central storage Central Server Site servers Branch offices (with database) Design Sub-Contractor JV Partners Other users The Solution: Hybrid of central data storage and common connection & administration

  30. Smart Technology • Collaboration • Multiple office \ Projects • Multiple vendors \ sub-contractors • Correspondence management & MOM. • Resource management - Time Sheet • Archive knowledge • Ensure Security

  31. SMART Technology MS Azure cloud platform On Premises platform Project control Quality Control Document control Control Collaboration Automatic Task Notification Intelligent Task Prioritization Electronic workflow Electronic review Vendor Management Multi-office work share Workflow process enforcement Checklist Quality Assurance HSE Compliance Compliance

  32. SMART Technology Missed Deadline! Currently Not rectified Missed task or activity Skipped step in quality process Individual's error Old version not updated Additional minor setbacks that continue undetected, and add up with the previous ones Missed milestone Quality concerns, Team error Wrong data released to site Engineering Procurement Construction Delivered on time! With a smart Tech Missed task Skipped step Human error Old version New set of minor setbacks, caught and rectified Immediately. Schedule course- corrected in real time More minor setbacks caught and rectified Immediately, schedule course-corrected On track Alerted Rectifying ahead of schedule Back on track

  33. SMART Technology To sum up: Integrated, intelligent, and intuitive project management where all your data (drawings, reports, correspondence, memos), all your processes (quality, environmental, management, safety), and all your people (teams, vendors, partners, clients, consultants) work as one.

  34. work as

  35. About WRENCH Solution 19 years Bangalore, India India, ME, NA, APAC Canada, UK, Australia Dept of Science & Technology WRENCH Clients: WRENCH Partners:

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