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Stroke Hyperglycemia Insulin Network Effort (SHINE) Trial Site Monitoring

Stroke Hyperglycemia Insulin Network Effort (SHINE) Trial Site Monitoring. Shirley Frederiksen Donna Harsh. Site Monitoring Schedule. Routine Interim Monitoring Visits After first subject at a site has been enrolled and completed treatment period At least one visit per year thereafter

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Stroke Hyperglycemia Insulin Network Effort (SHINE) Trial Site Monitoring

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  1. Stroke Hyperglycemia Insulin Network Effort (SHINE) Trial Site Monitoring Shirley Frederiksen Donna Harsh

  2. Site Monitoring Schedule • Routine Interim Monitoring Visits • After first subject at a site has been enrolled and completed treatment period • At least one visit per year thereafter • Close-Out Visit

  3. Scope of Monitoring • Regulatory • Study team changes • Facilities • Informed consent process • CRFs and source documents • Recruitment rate by recruitment team

  4. Medication Administration and Laptop Accountability • Monitor will verify that the drug dispensed to subjects is consistent with randomization assignments • Save one colored sticker from the IV bag for each subject • Monitors will verify the laptop computers are securely stored and in good working condition

  5. Informed Consent Process • 100% review of all subjects • Ensure correct version of IC is signed, dated and timed by all participants • ICF Process is documented

  6. CRFS and Related Source Documents • 100% review of CRFs for first 2 subjects • 100% review of eligibility and randomization CRFs of all subjects • All SAEs • Sampling thereafter of CRFs ensure that the protocol and procedures are being followed

  7. Source Documents • The monitor will ensure that reported data is complete, accurate and verifiable from source documents • What are acceptable source docs? • ED notes, EMS and flight run sheets, physician notes, nursing notes, medical history notes, MAR, laboratory results, study worksheets and electronic case report forms (must be well defined)

  8. PI Review and Affirmation • The site PI must review and affirm the accuracy of the information reflected in all of the case report forms for each study participant. • The End of Study Form requires a date of PI review and affirmation

  9. Protocol Deviations • Enrollment/Informed Consent Deviations • Treatment Deviations • Computer Deviations • Follow-up Deviations • Research Conduct Deviations

  10. Corrective Action and Preventive Action (CAPA) Plans • Observed patterns of deviations should be addressed in a written CAPA plan designed to reduce the frequency of such deviations in the future • The plan should include clear documentation of the observation and associated compromise in regulatory obligations, protocol compliance, subject protection or safety

  11. Corrective Action and Preventive Action (CAPA) Plans • Reasonable timelines for actions and staff responsibilities, and a method to track completed actions, should also be included in the plan

  12. Reports/Results • Expect within 20 business days

  13. It’s the “little things” that count ! • POC glucose values • Data entered into study computer • MAR • IV flow sheets • Dietary consumption per nursing documentation MUST ALL MATCH

  14. Our Experience thus Far - Areas of Concern • IV Rate adjustments • Meal insulin • Timeliness of glucose checks • Transitions from Level 1 to 2, Level 2 to 3 • Response to Hypoglycemia • Data discrepancies between study computer and source documents

  15. Our Experience thus Far • Daily Care Log • NIHSS not assessed 30 minutes prior to randomization • Daily NIHSS not completed or documented in medical record

  16. Our Goal • The monitor’s approach to a visit is to be enthusiastic, friendly, collaborative, provide education and good feedback to help your study team provide the best quality data and subject safety in the SHINE trial.

  17. Questions?

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