First in Fitness ‘Mini’ Information Session March 26, 2014

1. First in Fitness ‘Mini’ Information Session March 26, 2014

2. Participating in an Event • A recording of this webinar will be shared with all schools who have expressed an interest in possibly participating in a ‘mini’ event. • Schools will have the opportunity to opt out of mini participation through the end of the day tomorrow. I will assume your school is looking to participate if I do not hear from you. • 7 schools have offered to host minis • I will share contact information with each of the 7 groups on Friday. The host school contact will be the head of communication for the group.

3. Proposed Mini Groupings

4. Considerations • Scheduling • Testing (EOG, Extend, ACCESS… etc) • YR, T4 YR, Modified & Traditional Schools • Field Trips • Weather • Host school contact will be the lead for scheduling planning meetings for mini events. Responsibilities for running the event should be shared amongst all participating schools.

5. Considerations • Transportation • Each visiting school will need to arrange buses • Parking at host schools needs to be considered • Up to 168 extra students on campus (3 schools, up to 4 grade levels, 14 students per grade)

6. Considerations Equipment and Facilities (Up to 8 kids per age group per event, Up to 8 Heats) • Mile Run • Measured off area • Your choice – If there isn’t exactly a mile, do the best you can with the space you have • Watches for event • Long Jump • Mats or measured area • Pull Ups • Bars • 100 Yard Dash • Field Paint • Watches • Triathlon • See three individual events • Jump Rope • Ropes • Counters • Shuttle Run • Inside or outside • Blocks • Watches

7. Considerations • Event Leaders/Flow of Events (24 kids per event) • Possible Options • One event at a time with FIF students as spectators (168 kids, 144 spectators) • 7 events x 4 or 8 heats (each heat has 4 kids or 8 kids) • How many workers would you need? • 8? • Two Events at a time with FIF students as spectators • How many workers would you need? • 16? Group 1 (72 kids) Jump Rope Shuttle Pull Ups Group 2 (96 kids) 100 Mile Long Jump Triathlon

8. Considerations • Volunteer Help from PEPI Programs • Schools with PEPI program contacts can see if PEPIs are available to help with your event • If your ‘mini’ group does not have any PEPI program contacts, let me know and I can ask for you.

9. Considerations • Security – If necessary, a security guard can be provided for your event. You would communicate that to me ASAP. • Would the event be open for spectators? • If yes, how will each school identify visitors? • Recommendation – Identify parents who will be coming to watch prior to the event. Have each school create a checklist and someone to check in parents at the event. • Consider space, parking and interruption to regular school day at the host school and how they may be impacted by larger groups of visitors.

10. Considerations • Safety • What trained personnel do you have that will be able to respond to injuries/health emergencies?

11. Considerations • Awards • Participant Ribbons can be distributed to kids • Any additional awards would be at the cost of the schools involved

12. Proposed Mini Groupings

13. In Closing… • Committed Mini Groups will be shared on Friday • Host school PE teachers will be the primary contacts to get the ball rolling and schedule a planning meeting with other schools • Each group has the autonomy to change and amend events to suit the facility • Any school wishing to opt out of the mini FIF group will need to communicate with me via email prior to the end of the day tomorrow (March 27) • If you need help locating equipment for your group, contact me and I will do my best to get you what you need • If you would like a security guard for your event, let me know ASAP so that I can get you on their schedule.