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Mastering Time Management: Strategies for Administrative Professionals

Discover essential strategies to effectively manage and organize your time and work. In this informative course, learn about the WIIFM principle—"What’s In It for Me?"—and its importance in change management. Explore techniques to gather information, prioritize tasks, and deal with distractions. We’ll also address perfectionism, decision-making challenges, and the thrill of meeting deadlines. Utilizing the DRAF method, you will enhance your productivity and efficiency, ensuring that you complete your tasks without being overwhelmed by details.

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Mastering Time Management: Strategies for Administrative Professionals

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Presentation Transcript

  1. Administrative Professionals Series 1 Managing & Organizing Time & Work

  2. WIIFM • What’s in it for me? • What’s the positive • What will I get out of it • Transition’s more the problem than the change • Gather as much information as possible • Get details first

  3. Hopper – Yes I am! • Enjoy having a number of irons in fire • Likes to multi-task • Interrupts something to work on something else just remembered • Tasks unfinished • Easily distracted • Trouble remembering where I put things

  4. Perfectionist – I have Some Tendencies • Irritated by others that are dis-organized • Re-write letters/reports until just right • Miss deadlines getting too involved in details • Very detail oriented, mention all • Frustrated if all items on “to do” list are not complete

  5. ALLERGIC TO DETAIL – sometimes yes, sometimes no • I like detail (I type paragraphs in email vs. one or two lines) • I sometimes skip details (I scan an article vs. reading in full) • I write notes if I can’t deliver a message in person or by phone. • I quickly scan mail for items of interest and toss the rest. • I skip details when in a rush but don’t like doing so.

  6. fence sitter - I am at times • Sometimes I have trouble making decisions, most often I go with “gut” instinct/feeling • I put off making decisions/pressure myself to make right decision • I worry about having enough info to make a decision • I look for too many alternatives/possibilities • I miss favorable outcomes by holding out • I worry about right and wrong

  7. Cliff Hanger-Oh yes, by all means • I put off until last minute often • I thrive on pressure/deadlines/pushing the clock • I get bored if things are going too smoothly • No grass grows under my feet; always on the fly; on the run • I put off buying gifts until the last minute and then scramble • I feel exhilarated completing an important task or meeting a deadline

  8. Using the DRAF Method to Organize

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