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Flexibility rule and minor/major changes

This seminar focuses on the flexibility rule and major modifications for projects approved in the seventh call for proposals by JTS INTERREG IV A 2 Seas Lille on 1st July 2011. Topics covered include budget changes, changes in activities, outputs, partnership, and minor administrative modifications. Learn how to make financial adjustments and navigate the flexibility rule to ensure successful project implementation.

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Flexibility rule and minor/major changes

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  1. Flexibility rule and minor/major changes Seminar for the projects approved in the seventh call for proposals JTS INTERREG IV A 2 Seas Lille, 1st July 2011

  2. Summary • Flexibility Rule • Major modifications with financial impact: Budget changes. • Major modifications without financial impact: changes in the activities, outputs, partnership. • Minor administrative modifications: changes of contact details, bank details, etc.

  3. Flexibility Rule • Financial flexibility at project level: 15% per budget line and/or per activity (except under BL6 where no deviation is possible) • The Principle: To spend the available budget with certain flexibility towards the approved project budget as contracted in the Subsidy Contract.

  4. Flexibility Rule Example 1 Example 2

  5. From the Flexibility rule to Major Change Limits to the “flexibility rule” can be identified as follows: • Change of the total budget and total ERDF per partner (at Partner level) • Change of the Project Budget per budget line above 15% (at Project level) • Change of the Project budget per activity above 15% (at Project level) • Change of the Total Budget and total ERDF (at Project level)

  6. Major Modification with Financial Impact • Any budget modification beyond the flexibility rule: • Partner’s total costs, • Amount of ERDF requested • Amount of Match Funding • Modification (above 15%) of original budget contracted per budget line or per activity. • Budget breakdown between budget lines and/or activities of the approved budget.

  7. Major Modification with Financial Impact • Maximum 2 Major Modifications with Financial Impact are allowed per project • No later than 6 months before the end date of the project • Only upon formal request (specific template to be requested from JTS) and approval by the Steering Committee.

  8. Major modifications without financial impact • Changes in the activities • Project results and outputs • Partnership

  9. Minor modifications Minor administrative modifications: changes of contact details, bank details… Any modification of this type must be communicated and transmitted by an official letter to the JTS

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