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Pearson Access for SAC’s

Pearson Access for SAC’s. Online test management system. Agenda. Pearson Access Online test management SAC Responsibilities Communication Scheduling Test Security Proctor Training Accommodations. SAC responsibilities Pearson Access. Assessment Technology CDE.

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Pearson Access for SAC’s

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  1. Pearson Access for SAC’s Online test management system

  2. Agenda • Pearson Access • Online test management • SAC Responsibilities • Communication • Scheduling • Test Security • Proctor Training • Accommodations

  3. SAC responsibilitiesPearson Access

  4. Assessment TechnologyCDE

  5. PearsonAccess – Overview • PearsonAccess is a comprehensive test management system • To access PearsonAccess go to: www.pearsonaccess.com/co • One portal for resources, student information, PearsonAccess test sessions, online testing and score entry

  6. Colorado PearsonAccess Landing Page

  7. PearsonAccess – Logging In • Enter your User ID and Password then click Sign In • If you have problems logging in, use the links below to Unlock User, Reset your password, if you need help signing in or if you have forgotten your User ID.

  8. PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account.

  9. PearsonAccess Navigation

  10. CMAS or CoAlt? To change the test administration, click on the Change link. The administration change will apply to all screens.

  11. Within Pearson Access you will… • Create test sessions • Choose correct proctor caching server • Add students to sessions • Mark accessibility features per student if need text to speech, color contrast, text to speech with color contrast, or oral script • Start all test sessions/students • Resume tests-- requires constant communication from proctors • Mark student tests complete before Stopping test sessions • Print and maintain security of authorization tickets • Student Auth tickets-printing, handing out/collecting in (chain of custody), destroying at end • Print Seal Codes for proctors

  12. Key SAC Responsibilities BEFORE Testing • PearsonAccess • Set up user accounts for all necessary personnel • Identify and maintain a list of students requiring the text-to-speech form and accommodations (paper-based and computer-based administrations). • Verify that PearsonAccess accounts for students needing: • Paper forms of the assessment, including braille and large print • Oral scripts (paper and online) • Request from your DAC additional secure and non-secure materials as needed • Assign all students to a test session • Assign students requiring special forms for the computer-based assessment to the appropriate form • Register/add new students

  13. Ordering materials in pearson access • Initial orders enteredby October 9, 2014 • Secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 – 11/18/14 • Non-secure additional orders will be accepted via the Additional Order Process in PearsonAccess from 10/21/14 – 12/01/14

  14. PearsonAccess User Roles Before testing

  15. PearsonAccess User Accounts • Access to PearsonAccess is role-based • SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners-school decision on CMAS proctor accounts

  16. PearsonAccess – Home The Home tab in PearsonAccess displays links to the all the functions available to your user account.

  17. PearsonAccess User Accounts • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts

  18. Creating PearsonAccess User Accounts • Create a New Individual User Account • Go to Administrative Management > View User Accounts. • Click New User to go to the New User Account screen.

  19. Creating PearsonAccess User Accounts • Create a New Individual User Account • Enter the required fields. • Select a user role (or roles) for the new user. • Select an organization (or organizations) for the new user. • Click Save. After you click Save, a notification is sent automatically to that user’s email address. • The email contains a link to the login screen where the new user can choose a password and enter the site.

  20. PearsonAccess User Roles (SACs) • School Assessment Coordinators (SACs) permissions include: • Creating user IDs for CMAS Test Administrators and CoAlt Test Examiners • Creating PearsonAccesstest sessions and teacher assignments • Selecting proctor caching servers when setting up PearsonAccess test sessions (CMAS only) • Printing Student Authorization Tickets and Seal Codes (CMAS only) • Monitoring test administration sessions within PearsonAccess • Mark test complete and stop sessions

  21. PearsonAccess User Roles (Student Enrollment) • Student Enrollment permissions include: • Adding new students • Ensuring that all students are uploaded to PearsonAccess and that demographic information is correct

  22. PearsonAccess User Roles(CMAS Test Administrators) • CMAS Test Administrators permissions include: • Ability to administer the ePATs • Starting and stopping test sessions • Administering the CMAS and managing PearsonAccess test sessions • Checking student test status

  23. SAC MUST create accounts for your CoAlt test examiners • CoAlt Test Examiners permissions include: • Entering IEP information • Entering student scores in PearsonAccess

  24. Roles-based Access . CoAlt Score Entry Role CMAS Test Administrator Role

  25. Contacting Customer Service • CMAS: Science and Social Studies • 1-888-687-4759 • Reasons for SAC’s to contact Pearson: • PearsonAccess questions- logging in, passwords, creating user accounts, etc. • TestNav questions • Live testing is happening and there is a tech issue

  26. Creating PearsonAccess Test Sessions 1. Create sessions 2. Add students to sessions

  27. Definitions • PearsonAccess Test Session: Virtual data grouping of students who are grouped together within PearsonAccess for test management purposes. Each PearsonAccess test session consists of one grade level and one content area (three sections). Students must be placed in a scheduled PearsonAccess test session before they can log in to a test. • Test Section: The parts of a CMAS: Science and Social Studies assessment. Each grade and content area of the CMAS: Science and Social Studies assessments include three sealed test sections. • Physical Testing Group: Students who test within a physical testing environment at the same time.

  28. Creating a PearsonAccess Test Session • Students must be placed in a scheduled test session before they can log in to a test. • Select Test Management tab > Manage Test Sessions • Click New Session to create a new test session • Create sessions at least one week before testing window

  29. Creating a PearsonAccess Test Session • Enter the session information displayed on the Session Details screen • Select to View By Groups radio button to add students to the session

  30. Test Session Details • The Test Session Details screen displays each session’s status, assigned test, start time and assigned students • Session start time is a guideline for planning and is not enforced by the online testing system

  31. AddingStudents into Test Sessions • To move or add students to a testing session within PearsonAccess, click Add Students

  32. Moving Students into Test Sessions • Select to View By Groups or Students radio button to add students to the session • Place a check next to those students to add or move the student into the session and click Add to Session

  33. PearsonAccess Student DataAdding new Students who are not in the system

  34. New Student Wizard • Adding a New Student • With the new student wizard users can: • add a new student to the database. • (Student Enrollment) • enroll the student in a test. (Student Enrollment or SAC) • register the student for a test. • (Student Enrollment or SAC)

  35. Adding a New Student • Adding a New Student • To add a new student, follow the step-by-step instructions. In four steps you can add the required student data to the system so that the student is ready to test. • If you exit before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity.

  36. New Student

  37. New Student • Adding a New Student (continued) • Go to Student Data > Student Data Information. • Select the Students option button. • Click New Student. • Enter the required information to create the student, and then click Save and Next. • Enter the required information to register the student for a test administration, and then click Save and Next. • The student is now registered for testing in the selected test administration. • To register the student in a group, select the group or create a new group, and then click Save and Next. • The student is added to the group. Select the test the student will take and then click Save and Exit. • The student is now successfully enrolled and registered to test.

  38. Test Setup • Register Students • Assign Student to Groups and Tests • Change Test Formats

  39. Register Students • Students must be registered before the online testing session begins.

  40. Assign a Registered Student to a Group and Test

  41. To manually assign a registered student to a group and test: • Go to Test Management > Register Students. • Then, Select “Registered Students” from the View By options set. • Search for the student and Click the name of the student. • Next, Click the Assigned Groups tab. • Click the Add Group Assignment button. • And select the check box for the group, and then click the Add button. • Click the Yes – Continue with Add button. • Click on Assigned Tests Tab • Select the test

  42. Questions?

  43. 2 steps: mark per student and in test session per student (again) Accommodations and Accommodated Forms

  44. TestNav Online Special Forms • Text to Speech Text is read aloud to the student by means of the embedded text-to-speech software • Color Contrast Allows the student to select alternate colors for text and background • Text to Speech with Color Contrast enabled • Spanish Audio

  45. Making Accommodated Selections in PearsonAccess • Accommodated selections can be made on student-by-student basis by the SE role within PearsonAccess using the steps outlined below. • Go to Test Management > Register Students. • To view all students, select the Show All Students check box and then click Search. • To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. • Select a student. • Click the name of the student. • Click on “Assigned Test” tab (there are three tabs: registered student record, assigned groups, and assigned tests) • Click on name of assigned test • Click Edit and indicate what is needed. • For online testing with oral script (student is in front of computer viewing the test and marking answers there while live human person reads them the test aloud using a paper oral script) • Choose for CMAS Accommodations before testing: Accommodated online form • Choose for Oral script: either the English, Spanish, script for translation • For paper/pencil tests with oral script (IEP/504 or ELL students only)(student in front of paper/pencil test viewing the test and marking answers there while live human person reads them the test aloud using a paper script) • Choose for CMAS Accommodations before testing: Paper form (regular) • Choose oral script: either the English, Spanish, script for translation • Click Save.

  46. Selecting Special Forms in a Test Session Override Before testing select Form Override Select Appropriate Form Group Type from menu Select the default form and provide a short reason Text to Speech Color Contrast Text to Speech & Color Contrast Oral Script Spanish Audio Spanish Audio & Color Contrast

  47. TestNav Assistive Technology Devices • Assistive Technology Devices listed in the link below have no known conflicts with TestNav 8.0 http://pearsononlinetesting.com/TestNav/AT/ • The site is updated as devices are tested and confirmed to be compatible with TestNav

  48. TestNav Assistive Technology Devices • Pearson continues to test additional AT devices and is seeking feedback from Colorado districts via an online Assistive Technology survey. • The survey is being used to collect data from educators about AT devices and software usage in Colorado. • Information collected will help inform the usability research process for AT devices and software as Pearson evaluates functionality and interaction with TestNav.

  49. TestNav Assistive Technology Devices • If interested in provide Assistive Technology device feedback, please respond to survey noted in the link below • Assistive Technologies Survey http://www.cvent.com/d/54q80b

  50. Student Authorization Tickets SAC and Test Administrator

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