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Campus Solutions: The Big Picture

Campus Solutions: The Big Picture. Campus Community Recruiting & Admissions . Overview. Campus Solutions Why do we need it? Implementation Timeline What Goes Where? Campus Community Admissions Document Management. Campus Solutions. PeopleSoft system similar to HRMS & Financials

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Campus Solutions: The Big Picture

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  1. Campus Solutions:The Big Picture Campus Community Recruiting & Admissions

  2. Overview • Campus Solutions • Why do we need it? • Implementation Timeline • What Goes Where? • Campus Community • Admissions • Document Management

  3. Campus Solutions • PeopleSoft system similar to HRMS & Financials • Consists of six modules • Campus Community • Admissions • Student Records • Student Financials • Financial Aid • Academic Advisement (Degree Audit)

  4. Why? • Legacy systems are: • Outdated • Do not meet current & future needs • Providesbetter tracking of prospects & students • Easy access to information • Integration of modules • R & A…HRMS…Financials • Central portal access to all

  5. Why? • Self-service access for applicants & students • Appealing to Gen-Y • Easy & instant access to info • Visual appeal

  6. Implementation Timeline • Implementation timeline • July 2006 – Campus Community & Admissions • January 2008 – Financial Aid • Fall 2008 – Student Records & Student Financials • Gradual roll-out starting in March

  7. What Goes Where? • ISIS is used to update: • Immunizations • Enrollment/Registration/Billing • Quick Admits • Admissions applications ONLY for fall 06 & spring 07 admission terms

  8. What Goes Where? • PeopleSoft is “database of record” for: • All bio-demographic (bio-demo) data • Recruiting & application data for summer & fall 2007 admission term and beyond • Good News! • If you attempt to enter data in wrong system, a reminder displays • Can still use WebDSIS & ISIS to view bio-demo data

  9. Campus Community Student Financials FinancialAid Advisement (Degree Audit) Student Records Recruiting & Admissions Campus Community

  10. Campus Community • Core of Campus Solutions system • Stores bio-demo data shared by multiple modules • Data about applicants, students & employees • What information? • Names, addresses, phone numbers, email address, birth date, citizenship, ethnicity…

  11. Where you view and update bio-demo data Security settings determine what data you can view, add or update One ID & record for each person Employee ID = EmplID = ID National ID = Social Security Number Campus Community

  12. Student Services Center • Campus Community component • Provides easy access to: • Student Self-service view • Bio-demo view/update pages • Admissions view/update pages • Later on…Student Records & Financial Aid info • Can view most bio-demo data at a glance

  13. Admissions • Prospect, applicant and student records are entered and processed in this module • Tracks applicant records through entire admissions process • Once student matriculates, maintenance of student’s information becomes responsibility of Student Records

  14. 3Cs – Communications, Comments & Checklists • Provides method of creating & tracking communications with applicants, students, external individuals and organizations • Facilitates creation of checklists that track progress toward completing required tasks

  15. The 3Cs • Can manually create one communication, checklist, or comment at a time or process them in batches according to preset criteria • Campus event planning & Committees • For planning event locations & tracking admissions review committee

  16. Document ManagementImageNow • Scans, stores, indexes documents • applications, transcripts, reference letters • Shortens processing time • Can look up documents online • Eliminates need to file and search through documents • Can add annotations to online documents

  17. Conclusion • Moving from old house to new house • During transition still need to do some things in old house and some things in new house • In the end, it will all be worth the effort

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