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Organizing Information Processes in Digital Data Management

This document explores the significance of organizing information to prepare data for subsequent processes. It highlights how data is arranged and represented in formats compatible with various applications, such as word processors. The relationship between data organization and processes like collecting, displaying, and storing is emphasized. Additionally, tasks are outlined for researching software packages that assist in organizing varied data types, as well as understanding the transformation of analog input into digital output across different devices, like barcode readers and scanners.

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Organizing Information Processes in Digital Data Management

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  1. Tools for information processesOrganising IPT 2009

  2. Introduction • The organising information process prepares the data for use by other information processes. It does this by arranging and representing the data in a format suited by the needs of the subsequent information processes

  3. Example • When text is entered into a word processor it is organised by arranging into a string of individual characters where each character is represented as a binary code (commonly using an extension of the ASCII system). The data is still the same characters, words, sentences and paragraphs that the user entered; it has just been organised into a suitable format for the word processor.

  4. Organising • Organising takes place just before, just after or even as an integral part of another information process. This is particularly the case in regard to collecting, displaying, storing and retrieving and transmitting and receiving. During and after collecting, data must be organised to modify its format to suit the requirements of subsequent information processes.

  5. Task 1 • Research the internet and find a software package to organise the following data types • Paint software • Drawing • Animation • Word processing • Spreadsheets • Software that organises data into tables • Software that organises data into hypertext and hypermedia • Software that converts data from one format to another

  6. Task 2 • For each of the following devices, describe the nature of the analog data input into the device and then describe the nature of the digital output from the device. • Barcode readers • Flatbed scanners for images • Digital camara’s for images • Sound cards for audio • Digital camcorders for video

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