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Management System For PG Education

Developed By :- Dr. Sudeep Marwaha Mr. Pal Singh. Management System For PG Education. Home Page. Courses Management Module. Courses Management Module. Courses Action: Add / Update / Delete Courses Accessibility: Professor

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Management System For PG Education

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  1. Developed By :- Dr. SudeepMarwaha Mr. Pal Singh Management System For PG Education

  2. Home Page

  3. Courses Management Module

  4. Courses Management Module • Courses Action: Add / Update / Delete Courses Accessibility: Professor Work Done: All courses for 25 disciplines, old as well as new are entered • Offering of Courses Action: Add / Delete Accessibility : Professor Work Done: Courses are being offered in each trimester starting from I trimester, 2009-10 Cont…

  5. Courses Management Module • Allocation of Courses Action: Add / Delete / Modify Accessibility: Professor Work Done: Offered courses are allocated to faculty in each trimester starting from I trimester, 2009-10 Facility: Facility exists for faculty selection from within the discipline as well as from other disciplines • Allotment of Guides Action: Add / Delete Accessibility: Professor Work Done: Students from 2009-10 onwards are being allotted guides Facility: Extra facility exists for allotment of professor as a guide for newly admitted students. Cont…

  6. Courses Management Module • Registration of Courses Action: Approve / Disapprove of students in courses as course leader /associate Approve / Disapprove of students in courses as guide Approve / Disapprove of students in courses as course leader by professor Approve / Disapprove of students in courses as guide by professor Approve / Disapprove of students in courses as professor Accessibility : Faculty member / Guide / Professor Work Done: About 250 students in I,II,III trimester of 2009-10, 2011-12 about 753 students in I, II of 2010-11 registered and approved by various faculty members / guides / professors. Cont…

  7. Courses Management Module • Course Examination Scheme Action: Add / Update Accessibility : Course Leader / Associate Work Done: All courses of II, III 2009-10 and I, II, III of 2010-11 • Course Examination Dates Action: Add / Update Accessibility : Course Leader / Associate Work Done: All courses of II, III 2009-10 and I, II, III of 2010-11 Cont…

  8. Courses Management Module • Course Result Action: Add / Modify (till result submission) Accessibility : Course Leader Features: Separate formats for General and Seminar courses Work Done: All courses of II, III 2009-10 and I, II, III of 2010-11 Workflow Implemented: Course Leader - Professor – Dean • Course Class Schedule Action: Add / Modify Accessibility: Course Leader / Associates Features: Topic wise class schedule Two additional utilities for uploading schedule from Excel as well as CSV files Students can view class schedule for their registered courses Utility: A large number of courses of I, II, III of 2010-11 have used this Cont…

  9. Courses Management Module • E-learning Action: Add / Delete Accessibility : Course Leader / Associates Features: For every topic in class schedule five files can be attached under headings Topic Lecture Notes, Topic Slides, Topic Assignment, Topic References, and Other Resources. View: Students can view these material for their registered courses Utility: Few courses of I, II,III of 2010-11 have used this Cont…

  10. Student Management Module

  11. Student Management Module • Student Enrollment Action: Add Name, Roll Number, Address (local & ermanent), Phone number, Email etc. Accessibility : Students Note: Students enrollment has been made a part of admission process Utility: Over 500 students registered in 2009 and 2010 • Student PPW - Courses Action: Add/ Delete/Modify courses till PPW submission to guide Accessibility: Students Utility: Over 500 students registered in 2009 and 2010 Cont…

  12. Student Management Module • Student PPW – Advisory Committee Action: Add / Delete/ Modify Advisory Committee members till PPW submission to guide Accessibility: Students Utility: Over 3300 records for about 500 students enrolled in 2009 and 2010 • Student PPW – Thesis Problem Action: Add / Modify Thesis Problem title and abstract file till PPW submission to guide Accessibility: Students Utility: About 500 students uploaded their files. Cont…

  13. Student Management Module • Student PPW –Submit PPW and View PPW Report Action: View PPW report and submit PPW Accessibility: Students Utility: About 500 students submitted their PPW Features: Display disapprove reason in PPW at Guide, Professor, Head and Dean Level Auto email triggered to Guide when a student submits his PPW for approval. Auto email triggered to Professor when Guide approves the PPW and triggered to the student when Guide disapproves it Auto email triggered to Head when Professor approves the PPW and triggered to the student and the Guide when Professor disapproves it Auto email triggered to Dean when Head approves the PPW and triggered to the student, Guide and Professor when Head disapproves it Cont…

  14. Student Management Module • Student ORW Action: Fill the ORW and submit ORW Accessibility: Students Started: Operational for students enrolled in 2009 onwards Utility: About 250 students submitted their ORW Features: Student uploads the ORW file Display disapprove reason in ORW at Guide, Professor, Head and Dean Level Auto email triggered to Guide when a student submits his ORW for approval. Auto email triggered to Professor when Guide approves the ORW and triggered to the student when Guide disapproves it Auto email triggered to Head when Professor approves the ORW and triggered to the student and the Guide when Professor disapproves it Auto email triggered to Dean when Head approves the ORW and triggered to the student, Guide and Professor when Head disapproves it Cont…

  15. Student Management Module • Student Trimester Registration Action: Register courses and research work to be undertaken for each trimester Accessibility: Students Started: Registration process is operational from I trimester 2009-10 Utility: About 500 students registered for 8000 courses in various disciplines in various trimesters • Student Trimester Fees Action: Fill the details of submitted fees Accessibility: Students Started: Operational from I trimester 2010-11 Utility: About 1800 records are present Cont…

  16. Student Management Module • Student Progress Report Action: Fill the progress report trimester wise Accessibility: Students Started: Operational from I trimester 2010-11 Work Flow Implemented: Student-Guide- Professor for this functionality

  17. Faculty Module

  18. Faculty • The Faculty Types Teacher Faculty Research Guides Professors Heads Dean • Faculty Information Action: Fill/Update Name, Address, Phone, Email etc. Accessibility: All Faculty Types & Others • Offered Courses Action: Roster Registration & Cross Check with PPW Accessibility: All Faculty Types & Others Cont…

  19. Faculty • Class Schedule Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule and Upload Excel File or Comma Separated Excel File Accessibility: Course Leader and Instructors • Examination Action: Marks Distribution, Examination Dates, Result Accessibility: Course Leader • Courses taught earlier Accessibility: All Faculty Types & Others • Current and Passed Out Students Accessibility: All Faculty Types & Others Cont…

  20. Administrator Module

  21. Administrator Module: New Requests • Class Schedule Action: Enter Topic Wise Class Schedule One by One Download Template, Fill Entire Schedule and Upload Excel File or Comma Separated Excel File Accessibility: Course Leader and Instructors • New Discipline Action: Add New Discipline Accessibility:Administrator • New User Account Action: Create Accessibility:Administrator • Cont…

  22. Administrator Module: New Requests • New Student Requests Action: Grant/Refuse Accessibility:Administrator Basis: Requests are granted/refused after validating student’s detail of Roll No, Discipline, Degree and Enrollment Date • New Student Requests Discipline and Degree Wise Action: View and Grant/Refuse Accessibility:Administrator Basis: Requests are granted/refused after validating student’s detail of Roll No, Discipline, Degree and Enrollment Date • New Teacher, Faculty Or Guide Requests Action: Grant/Refuse Accessibility:Administrator Basis: Requests are granted/refused after validating detail of Parent Discipline, Discipline, and Posting Place etc. Cont…

  23. Administrator Module: New Requests • New Head Action: Add New Head Accessibility:Administrator • New Professor & Head Action:Add New Professor & Head Accessibility:Administrator • New Dean Action: Add New Dean Accessibility:Administrator Cont…

  24. Administrator Module: Induction • Requests for Induction from Teacher To Faculty Action: Add to Faculty or Remove from Faculty Accessibility:Administrator • Requests for Induction from Faculty To Guide Action: Add to Guide or Remove from Guide Accessibility:Administrator • Induction from Guide To Professor Action: Add to Professor or Remove from Professor Accessibility:Administrator

  25. Administrator Module: Grades • Course Wise Grades Action: View Report/Enter Grades/View Course Drops Accessibility: Administrator/Course Leader Features: Grades of a course may be entered directly through form or by Downloading Template, Fill Entire Grades and Upload Excel File or Comma Separated Excel Grade File List of students who Dropped the Course in a trimester may be viewed. Course Grade Report may be viewed for the students registered for the course. • Grade Sheet Action: View Any Student Grade sheet Accessibility: Administrator Features: Grade Sheet contains the grades of all the courses in which the student has appeared in the examination so far. Cont…

  26. Administrator Module • Trimester Registration Action: Start/Stop Accessibility:Administrator • New Qualifications Action: Add New Qualifications Accessibility:Administrator, All Faculty Types • Change Student Status Action: Change Status to Passout / Current /Left Out Accessibility:Administrator • Student Fees Action: View Discipline, Academic Year and Trimester Wise Fee Detail

  27. Administrator Module • Batch Result Upload from Excel Files -Trimester wise Action: Upload Excel file containing Trimester Results Accessibility:Administrator Utility: Uploaded the old results for trimesters I, II and III of 2009-10 as well as trimester I of 2010-2011

  28. Reports Module

  29. Reports Module • Discipline Wise Reports Action: View a List of Faculty, Guides, Professors and Students, courses with syllabus Accessibility: Administrator • Discipline and Enrollment Year wise Reports Action: View a List of Students, Status of PPW and ORW Submitted by students, Comprehensive Examination and Status of Thesis Submitted by Students Accessibility: Administrator

  30. Reports Module • Discipline, Enrollment Year, Item and Status wise Reports Action: View Discipline, Enrollment Year, Item and Status wise Reports Accessibility:Administrator Item:PPW, ORW, Comprehensive Exam or Thesis Status: ‘All Status’, ‘Student Submitted’, ‘Student Not Submitted’, ‘Pending at Guide Level’, ‘Pending at Professor Level’, ‘Pending at Head Level’. ‘Pending at AAO Level’, ‘Pending at IAMC Level’, ‘Pending at Dean Level’, and ‘Approved at Dean Level’. • Student Registration Report -Courses Action: View Degree, Academic Year and Trimester wise Student Courses Registration Report Accessibility:Administrator

  31. Reports Module • Student Registration Report -Roaster Form Action:View Degree, Academic Year And Trimester Wise a List of Students Who Have Submitted Their Roaster Forms Accessibility:Administrator • Student Registration Report - Roaster Form (List of Not Registered Students) Action: View Degree, Academic Year and Trimester Wise a List of Students Who Have Not Submitted Their Roaster Forms Accessibility:Administrator

  32. Reports Module • Course Registration Report -Academic Year, Trimester and Discipline wise. Action:View for all courses, a list of students registered with faculty, guide and professor approval status for selected Discipline, Academic Year and Trimester Accessibility:Administrator • Faculty Allocation Report -Academic Year and Discipline wise Action:View for all courses, allocated course leader and course associates for selected Discipline and Academic Year Accessibility:Administrator

  33. Reports Module • Student Roaster Report-Academic Year, Trimester, Discipline and Degree wise Action: View/Approve/Submit Accessibility: Administrator, Student, Guide, Professor, Registrar Features: Student may submit the roaster form for current trimester Submitted roaster form may be approved / disapproved/viewed in order by concerned Guide, Professor and Registrar Administrator may view a student roaster cum registration form for selected Year, Trimester, Discipline and Degree. • View Users Action: View users according to selected type Accessibility: Administrator Type: Administrator, PG School Official, Dean, Faculty, Guide, Head, Professor, Professor & Head, Registrar, Student and Teacher

  34. Reports Module • Student Course Remark -Academic Year, Trimester and Discipline wise Action: View the remarks for each course taken by the student academic year, trimester and discipline wise Accessibility: Administrator • Change Student Enrollment Date –Enrollment Year, Discipline and Degree wise Action: View/Change the student Enrollment Date based on his enrollment year, discipline and degree. Accessibility: Administrator • Change Student Discipline –Enrollment Year, Discipline and Degree wise Action: View/Change the student Discipline based on his enrollment year, discipline and degree. Accessibility: Administrator • .

  35. Reports Module • Class Schedules Uploaded by Faculty Members Action: View the class schedules of various courses uploaded by faculty members Accessibility: Administrator • Present Status of PPW and ORW Action: View present status of PPW and ORW at student, Guide, Professor and Head and Guide Level Accessibility: Administrator • PPW and ORW not approved by Dean Action: View PPW and ORW not approved by Dean Accessibility: Administrator

  36. Functionality Created April 1 to June 25, 2011

  37. Functionality Created: April 1 to June 25, 2011 • Uploading class schedules from CSV files generated through Excel as well as from Excel files. • Uploading result from CSV files generated through Excel as well as from Excel files. • Display disapprove reason in PPW and ORW at Guide, Professor, Head and Dean level. • Auto email triggered to Guide when a student submits his PPW and ORW for approval. • Auto email triggered to Professor when Guide approves the PPW and ORW and triggered to the student when Guide disapproves it. • Auto email triggered to Head when Professor approves the PPW and ORW and triggered to the student and the Guide when Professor disapproves it. • Auto email triggered to Dean when Head approves the PPW and ORW and triggered to the student, Guide and Professor when Head disapproves it.

  38. Functionality Created: April 1 to June 25, 2011 • View report on the class schedules of various courses uploaded by faculty members • View report on present status of PPW and ORW at student, Guide, Professor and Head and Guide level • View report on PPW and ORW not approved by Dean • View Grade Sheet report at student level as well as administrative and PG school levels. • Report of Course Registration has been modified with more fields • PPW and ORW forms have been enhanced with academic years along with trimesters at all levels

  39. Functionality Created: April 1 to June 25, 2011 • Developed workflows for request of holding the qualifying viva for M. Sc. and Ph. D. students and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels(Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner. • Developed workflows for thesis submission request and it is in testing phase. The workflow includes student request submission, Guide approval and nomination of examiners, Professor approval and nomination of examiners, Head approval and nomination of examiners, disapprove reason at all levels (Guide, Professor, Head and Dean). Generation of letter to be sent to final examiner. • Tackled all issues related to registration of students for the III Trimester of 2010-11 • Updated PPW and Advisory committee changes as approved by Dean from time to time.

  40. Work In Progress

  41. Work In Progress • Feedback form and suggestion form. • Implementation of Workflow for Qualifying viva examiner selection. • Implementation of Workflow for Thesis examiner selection. • Hit counter. • Addition and Deletion in advisory committee of student at administrator level. • Adding and dropping of course in PPW and in a trimester at administrator level. • Workflow for changing the PPW including adding and dropping of course in PPW, change of advisory committee member, guide etc. It requires student change request, its verification till dean level. • Registration of repeat courses by students in a trimester • Strengthening of e-learning module. • Addition of two new levels i.e. AAO and Incharge AME (Dr. Manjiaha). This is a tremendous work as it has to be implemented across all functionalities.

  42. Work In Progress • Tracking of user movement over web pages • Auto emails for pending work after elapse of fix period say 3 days. • Transcript generation and degree printing. • Admission of new students for academic year 2011-12. • Change of format of Roll Nos for M.Sc. and PH.D. students • Functionality for allowing one faculty member to be in multiple disciplines as with introduction of Bioinformatics this is required. • Implementation of Results module. • New reports as demanded by PG School IARI from time to time. • Creation of a repository of seminars given by students.

  43. User Registration (1-4)

  44. User Registration 1

  45. User Registration 2

  46. User Registration 3

  47. User Registration 4

  48. Administrator Module

  49. New Student Request (1-3)

  50. New Student Request 1

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