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COMMUNITY LIBRARY CONDITIONAL GRANT 3 rd & 4 th Quarter Performance: 2012/13 Financial Year. Purposes & Objectives of the Grant. Goal is to enable South African society to gain access to knowledge and information that will improve their socio-economic situation.
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COMMUNITY LIBRARY CONDITIONAL GRANT 3rd & 4th Quarter Performance: 2012/13 Financial Year
Purposes & Objectives of the Grant • Goal is to enable South African society to gain access to knowledge and information that will improve their socio-economic situation. • Purpose is to transform urban and rural community library infrastructure, facilities and services (Primarily targeting previously disadvantaged communities through a recapitalized programme at provincial level in support of local government and national initiatives.
Expected outcomes • Improved library infrastructure and services that reflect the specific needs of the communities they serve. • Transformed and equitable library and information services delivered to all rural and urban communities. • Improved co-ordination and collaboration between national, provincial and local government on library services. • Improved culture of reading. • Improved staff capacity at urban and rural libraries that responds appropriately to community knowledge and information needs. • Allocation of budget to achieve these outcomes is reflected in the following slide.
Variance explanations • Building and other fixed structures: • Modular libraries tender was delayed. It was ultimately awarded in February 2013. Delivery is taking place from May 2013. • Renovations: • There were projects that were cancelled by the implementing agent due to non-performance by the contractors. • Works orders delayed to be issued due to non-registration of contractors and consultants into the Provincial database. • Some contractors are slow due to cash-flow challenges. • Construction of new libraries • 4 New projects took off late due to issue of allocation of land and council resolution by the Municipalities. • Contractor for Mdantsane library has been liquidated and a rescue contractor had to be appointed to finalise the project.
Variance explanations, cont. • Compensation of employees • Appointment of 48 librarians delayed as a result of recruitment processes and 90% of those posts have assumed duties in March 2013. • Goods and Services • Budget for goods & services was increased during adjustment period to accommodate payments of SITA for SLIMS configuration but they did not submit all invoices.
Monitoring capacity • The Departmental Strategic Planning Management ensures that reporting is done according to plans (Business plan; Annual Performance Plan and Operational Plan). Reporting is done quarterly and annually. • Departmental financial reports are analysed and sent to Provincial and National Treasuries. • Monthly and quarterly reports are submitted to the Department of Arts & Culture and quarterly reviews workshops are held at national level. • Community library conditional grant has a Provincial Co-ordinator who is responsible for monitoring and evaluation of conditional grant projects. Conditional grant has its administration with the manager; acquisition librarian and Admin. Officer.
Achievements • New Mount Ayliff Library has been completed. • Mdantsane Library is at 92% complete as in April 2013. • Since the inception of Grant in 2007/2008, out of 145 libraries in the province 84 libraries have been renovated; 9 container libraries and 11 modular libraries have been distributed to rural areas. • 85 Libraries are connected to internet and email and 60 are planned to be connected in the current financial year. • 107 Jobs have been created by appointment of qualified staff at public libraries and provincial head office. Libraries that were closed are now operating in normal hours. • People with visual disabilities have access to specialised information. Mini-libs have been established in 21 libraries in all 7 districts where special equipment for blind and semi-blind people is provided and they are assisted to access information.
Conclusion • The high priority in the Province is provision of library infrastructure but unfortunately it is not implemented at an acceptable pace. Infrastructure is too technical and it has to be outsourced to implementing agents. • Libraries that were closed due to staff shortages are now operating and libraries are managed by qualified staff. • Public libraries are equipped with ICT infrastructure and equipment which ensures that communities are able to access information to apply for jobs and projects for the learners.
Enkosi! Thank You! Dankie!
