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& ACT Plan TRAINING MATERIALS

& ACT Plan TRAINING MATERIALS. 20 10. FALL. Evaluation Services Raymond Bell, Administrator-in-Charge. Slide 1. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators. Evaluation Services Staff. Raymond Bell Tammy Cantrell Karlene Collier June Johnson

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& ACT Plan TRAINING MATERIALS

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  1. & ACT Plan TRAINING MATERIALS 20 10 FALL Evaluation Services Raymond Bell, Administrator-in-Charge Slide 1 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  2. Evaluation Services Staff • Raymond Bell • Tammy Cantrell • Karlene Collier • June Johnson • Telephone Numbers: • 469-5386 or 469-5385 or 469-5387 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 2

  3. 2010 Fall FCAT Re-take Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 3

  4. LEVELS OF RESPONSIBILITY • District Test Coordinator • Raymond Bell, Evaluation Services 469-5386 • School test Coordinator • Test Administrator • Test Proctors • Test Volunteers (2nd set of Eyes) Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 4

  5. SESSION 1 Proctors and Volunteers Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 5

  6. TEST SECURITY • Breaches of security are criminal offenses • Florida Test Security Statute 1008.4 • Appendix B contains the Test Security Statute and Rule • Review Security Statute & Rule • Report Security Breaches to District Coordinator • Review Prohibited Activities Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 6

  7. Test Security Policies and ProceduresProhibited Activities • Examples of prohibited activities: • Reading the passages or test items • Revealing the passages or test items • Copying the passages or test items • Explaining or reading passages or test items for students • Changing or otherwise interfering with student responses to test items • Copying or reading student responses • Causing achievement of schools to be inaccurately measured or reported Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 7

  8. REPORTING SECURITY BREACHES • Proctor/Volunteer reports to Test Administrator • Test Administrator reports to School Coordinator • School Coordinator reports to Site Administrator and District Assessment Coordinator REPORTING SHOULD BE DONE IMMEDIATELY Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 8

  9. Fall 2010 FCAT Retake Reading and Math Administration Schedule October 15th return all materials to Evaluation Services no later than 2:00 P.M Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 9

  10. PROCTORS • Proctors are school district employees • Non-school personnel are permitted to serve as volunteers (2nd set of eyes) • Both proctors and volunteers MUST be trained, made aware of security rules, and sign the FCAT Administration and Security Agreement – Signed document will be kept on file at the school RMS Manual – Page: 89 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 10

  11. PROCTORS ROLE • Remain alert • Circulate quietly about the room • Be a careful observer • Primary role is to assist the Test Administrator and report any suspected problems in the room immediately • CANNOT do anything that would compromise the integrity of the testing process Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 11

  12. DIFFERENCE BETWEEN PROCTOR AND VOLUNTEER Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 12

  13. PROCTOR/VOLUNTEER(continued) If proctor is assisting with accommodations for 504/ESE students then specific information about the accommodation(s) should be provided • Materials to be provided to Proctors and Volunteers: • Daily Test Schedule • Prohibited actions during testing Personnel Needed Based on Student Participation: *Best practice is to assign a minimum of 2 people to all test groups Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 13

  14. SESSION 2 TEST ADMINISTRATORS and SCHOOL COORDINATORS Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 14

  15. What’s New for the Fall 2010 FCAT Retake • Pre-populated Administration Record/Security Checklist will be e-mailed to school assessment coordinators by Evaluation Services. • Mathematics Reference Sheet is no longer a perforated page in the front of the Mathematics Retake Test and Answer Book. • Packaged as a stand-alone page and shipped with test materials. • Students should be given reference sheets on the day of the test. • Race/Ethnicity • For each race category, grid Y for yes and N for no; a student may belong to more than one category. • Grid Y for yes and N for no beside Hispanic/Latino in the ethnicity section. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 15

  16. Reminders for the 2010 FCAT • Students may not have any electronic or recording devices at their desks, clipped to their belts, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them. • If a student is found to be in possession of ANY electronic device(s) during testing, his or her test must be invalidated in order to successfully enforce this policy. • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences such as test invalidations and/or loss of teaching certification. • Please carefully read the Test Security Policies and Procedures to ensure that you are following the correct procedures. • District assessment coordinators must require that school administrators, school assessment coordinators, test administrators, and proctors sign an FCAT Administration and Security Agreement. Slide 16 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  17. Reminders for the 2010 FCAT (continued) • Test Administration Manual • Due to changes in policy and administration processes, you are responsible for reading all information in the test administration manual • Provide itinerant teachers with manuals in time to prepare adequately for the test • FCAT Administration and Security Agreement • All school administrators, school assessment coordinators, test administrators, and proctors must sign and return an agreement • Large Print, Braille, and One-Item-Per-Page (OIPP) • Contractor staff transcribes large print and braille documents • School/District personnel transcribe OIPP • Student PreID Labels • Four categories must be correct on the labels: Student Name, Student ID Number, District Number, and School Number • One set of PreID labels for Reading Retake and another set for Mathematics Retake • No subject designations on labels • Be sure to affix the student label to the subject test that the student is scheduled to take Slide 17 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  18. Reminders for the 2010 FCAT(continued) • Large Print, Braille, and One-Item-Per-Page • Students using large print materials must record their responses in the large print test and answer book. • Test administrators should record verbal or signed responses in the large print documents provided for these students. • Students using braille materials must record their responses on braille paper. • Test administrators should record verbal or signed responses in the regular print test and answer book provided for these students. • Students using one-item-per-page materials must record their responses in the one-item-per-page test and answer book. • Test administrators should record verbal or signed responses in the regular print test and answer book provided for these students. Slide 18 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  19. Reminders for the 2010 FCAT(continued) • Forms located at www.PearsonAccess.com/fl under the Support tab • Comment FormsEnsure that the online comment forms are reviewed before testing and completed after testing. • Test Administrator • School Coordinator • District Coordinator • Security Log • Materials Return List • Administration Record/Security Checklist (blank) • Missing Materials • Test Irregularities and Security Breaches • Braille Script Slide 19 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  20. Students to be Tested • Reading and Mathematics RETAKE • Grades 11–Adult students who have NOT passed the Grade 10 FCAT in Reading and/or Mathematics • Retained Grade 10 students with ANY Grade 10 FCAT Reading and/or Mathematics score on file--Requires review by District Coordinator • Certificate of Completion students • Students in the Second or Third year of the Three-Year Graduation Program • Students confined to custodial or residential institutions Slide 20 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  21. Students NOT Allowed to Participate in Retake • Home Education Program students--NOTE: Home Education Program Grade 10 students who are retained, may take the Grade 10 Retake in order to show annual progress for promotional purposes only • Students enrolled in private schools through the McKay or Corporate Tax Credit Scholarship Programs • Students who have received a GED diploma • Students enrolled in grade levels below Grade 10 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  22. Rules for Preidentified Student Answer Documents (Fall Retake) • Verify that the student listed on each label will be tested and that certain information on the label is correct—you MUST use the Preid Roster for this information because the complete SSN is NOT printed on the label • Use the pre-id label if ALL of the following information is correct (even if other information is incorrect) • Student’s last name • Student’s identification number • District number • School number • Grid any missing information in the appropriate sections of the grid sheet • There will be separate labels for Reading and Math Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  23. Student Grid Sheet Student Information (must be completed by the student) Student Demographic Information Student PreID Label Area School Use Only DNS and UNDO bubbles Slide 23 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  24. Placement of Student Labels (Fall Retake) • IN ORDER FOR A DOCUMENT TO BE PROPERLY SCANNED, carefully place the label in the lower left corner of the student grid sheet in the box that reads Place STUDENT LABEL here. • Do not remove labels once they have been affixed. Do not place a label over another label • Grid any missing information on the student grid sheet (Incorrect information CANNOT be corrected this way) Except Grade Level Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  25. Sample DO NOT SCORE (DNS) & UNDO Bubbles There is one DNS bubble and one UNDO bubble for each Fall Retake Test and Answer Book. Fill in the DNS Bubble on a USED document if: • The document is defective • Required information on the label is incorrect • A label has been placed over another label • The student is caught cheating or is disruptive during • testing Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  26. Test Invalidation Policies and Procedures District Assessment Coordinator should be consulted and will advise schools of the appropriate action if invalidation is being considered. The DNS Bubble MAY be gridded if: • The student becomes ill before finishing the test OR isnot allowed a full school day to finish the test Consideration: Was the student provided adequate time to respond to the test questions? • Yes —submit the document for scoring • No — invalidate the document and return it with the TO BE SCORED materials Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  27. Test Invalidation Policies and Procedures (continued) • Purpose of test invalidation is to identify when the validity of test results has been compromised. • Return a student’s invalidated test with the DNS bubble gridded WITH all other TO BE SCORED (red-labeled) materials. This will ensure that the student’s record is on the electronic file, but the student will not receive a score. Slide 27 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  28. Test Invalidation Policies and Procedures (continued) It is not necessary to invalidate UNUSED documents as long as they are packaged with the NOT TO BE SCORED materials • A student was given an accommodation not allowed on the FCAT • A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan • A student was not given an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan • An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage) Slide 28 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  29. Test Invalidation Policies and Procedures (continued) • A test MUST be invalidated if any of the following circumstances occur: • A student has an electronic device during testing. • A student is cheating during testing. • A student is disruptive during testing. Situations involving possession of electronic devices, possible cheating, or disruptive behavior should be investigated and discussed with the school assessment coordinator and site administrator and the District Testing Coordinator before a final invalidation decision is made. Slide 29 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  30. Security Log • Personnel (test administrator, proctors) assigned to monitor a testing room for ANY length of time must complete this log when entering and exiting the room. Slide 30 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  31. Security Numbers • Security Number consists of a nine-digit number followed by a check digit. • District Assessment Coordinator will e-mail a copy of the Administration Record/Security Checklist pre-populated with the range of security numbers for all secure test and answer books assigned to each school. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 31

  32. Required Administration Information • Schools are required to maintain the following information: • Students assigned to your room • Attendance information • Test Group Code (unique four-digit group code) • Unique security number of the test and answer book assigned to each student • Signatures of test administrator and school assessment coordinator • Dates for when documents are returned • Schools may use the pre-populated or blank Administration Record/Security Checklist OR a form of their own Slide 32 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  33. Sample of a Pre-populatedAdministration Record/Security Checklist Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 33

  34. Sample of a BlankAdministration Record/Security Checklist Blank version of the form (located in Appendix C of the manual) Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 34

  35. Test Group Codes Test Group Code will be a 4 digit number beginning with 2000 The spreadsheet is available for download from the Evaluation Services HomePage: eval.escambia.k12.fl.us Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  36. Testing Location Considerations • Use classrooms whenever possible • Avoid testing in the cafeteria, gymnasium, auditorium, or library whenever possible • Make sure that students are not facing each other if seated at tables • Make sure that students are not in seating that allows them to easily view other students’ answers • Make sure there is sufficient space (at least three feet) between students Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  37. Prepare the Room for TestingTest Administrator • Test should be administered in a room that is free of distractions and has • Comfortable seating • Good lighting • Sufficient workspace • Adequate ventilation • Make sure that: • students are seated at least three feet apart to prevent cheating • students are not facing each other when seated at tables • students are not in seating (stadium or staggered) that allows them to easily view other students’ answers • Check for and remove unauthorized visual aids posted in classrooms or affixed to student desks. • Post a sign that reads TESTING – Please Do Not Disturb (provided in Appendix C of the manual). Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 37

  38. Responsibilities During TestingTest Administrator • Distribute test materials • Read Scripts • Read the appropriate administration script(s) VERBATIM to students • Keep Time • Retake tests are untimed; however, testing for a single Retake may not exceed the length of a school day (except for students who have an extended time accommodation that allows them to test over more than one day) • Maintain test security at all times and report violations or concerns to the school assessment coordinator immediately • Supervise Test Administration Slide 38 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  39. Important Script InformationTest Administrator • How to break the tab on the test and answer book: • Hold the test and answer book in one hand • With the other hand, gently hold the top of the pull tab • Pull OUT and DOWN • Do not try to remove any remaining pieces of the tab • Reminders for students prior to testing: • If a student changes an answer, be sure he/she erases completely • If a student draws a line or an X through an answer, the line must NOT extend into a bubble or the stray mark could be scanned as the answer • If a student marks in two or more bubbles, the response will be recorded as a WRONG answer • If a student circles an answer instead of gridding the bubble, the answer will NOT be scored • Students must complete fill-in boxes and grid the corresponding bubbles for gridded-response items Slide 39 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  40. Responsibilities During TestingTest Administrator Do not use cell or classroom phones, grade papers, or work on the computer during testing. Move around the room and ensure that students: • clear their desks of all materials except the appropriate test materials • use only No. 2 pencils • do not have books, notes, scratch paper, or electronic devices of any kind during testing, except FCAT calculators for Mathematics, even if they do not use them • do not talk or make any disturbance • work independently • mark their answers in the appropriate area Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  41. Responsibilities During Testing (continued)Test Administrator Do NOT: • talk with students about any test item • help students answer any test item • read through books • return books to students after they have been collected • discuss test items or answers with students even after all test materials have been returned and testing has ended Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 41

  42. Steps for Returning Test Materials to the School Coordinator • TEST ADMINISTRATORS should: • Verify that they have collected all required administration information • Verify that their Security Log has been completed correctly • Remove stray reference sheets from the Mathematics test and answer books and return them to the school assessment coordinator • Check student grid sheets to ensure the following: • No stray marks are in the preidentified/security number area • No stray marks or writing appear outside designated areas • Upper LEFT corner has been completed by each student • DNS and UNDO bubbles are accurate • Group TO BE SCORED materials using the cover sheets in Appendix C of the test administration manual and then organize the materials. • Return materials to the school assessment coordinator. • Complete the online Test Administrator Comment Form at www.PearsonAccess.com/fl(click Support tab). Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  43. Steps for Returning Retake Materials to the School Coordinator (continued) • Using the cover sheet, group materials by document and type • Organize your materials as follows: • Absent Students Cover Sheet and Answer Documents • TO BE SCORED Cover Sheet and Answer Documents • Test Administration Manual • Completed Test Administration Security Log • Completed Administration Record/Security Checklist • Record of Security Numbers • NOT TO BE SCORED Cover Sheet and Documents • Return materials to the school coordinator Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  44. Prepare Test Materials for Return to District Assessment CoordinatorSchool Assessment Coordinator MISPACKAGED MATERIALS WILL DELAY REPORTING OF STUDENT RESULTS! • Verify the return of all secure materials from test administrators. • Check for and remove any stray reference sheets from the Mathematics test and answer books. Reference sheets left in books interfere with the scanning process. • Make copies of and file the following: • records of required administration information collected by test administrators • all Security Logs • Separate TO BE SCORED test materials by document type. • Fall Reading Sunshine State Standards RETAKE Test and Answer Books • Fall Mathematics Sunshine State Standards RETAKE Test and Answer Books • Separate NOT TO BE SCORED test materials. • Includes unused test and answer books, and non-preidentified and preidentified defective documents Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 44

  45. Prepare Test Materials for Return to District Assessment CoordinatorSchool Assessment Coordinator • Complete a separate Retake Document Count Form for each document type • Verify that you have included all documents from make-up sessions before you complete each form • Do not combine documents for more than one document type • Do not copy blank document count forms. If you need additional forms, contact your district assessment coordinator • Place each completed Retake Document Count Form on top of the first stack of corresponding TO BE SCORED answer documents Ensure that the count listed on the form is accurate • Complete and secure Paper Bands • Do not use staples, paper clips, or tape to seal the bands. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 45

  46. Sample RetakeDocument CountForm Slide 46 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  47. Sample Paper Band Slide 47 Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  48. Return Label Reference Chart Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  49. Package Test Materials (continued) Package District Coordinator ONLY Boxes Test administration manuals and all unused non-secure materials except the following: • Security Envelope and Contents • Original Test Administration Record/Security Checklist • Original Test Administration Security Log • Copy of Missing Materials, any document required of explanation • Copy of Test Group Code Log Hand Deliver Security Envelope to Evaluation Services Staff FRIDAY, OCTOBER 15, BEFORE 2:00 PM Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators

  50. Package Test Materials (continued) • Fill out BOTH copies of the Return Receipt • DO NOT PLACE in District Coordinators ONLY boxes: • Security Envelope • Return Receipts (both copies) Hand deliver to Evaluation Services Staff RETURN TO EVALUATION SERVICES FRIDAY, OCTOBER 15 NO LATER THAN 2:00 p.m. Fall 2010 FCAT Re-take & Plan Materials for Training School Coordinators Slide 50

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