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Session 14

Focus on Reports. Session 14. To print: Right click Choose “Print” Change option “Print What?” from “slides” to “note pages” Click ok. Pay_Payroll Reconciliation Report. Pay_Payroll Reconciliation Report.

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Session 14

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  1. Focus on Reports Session 14 • To print: • Right click • Choose “Print” • Change option “Print What?” from “slides” to “note pages” • Click ok • Pay_Payroll Reconciliation Report

  2. Pay_Payroll Reconciliation Report • Provides schools and departments the ability to review pay from hours entered on the time card through the computation and distribution of gross pay.

  3. Multiple Tabs • Payroll • Hours and elements entered (on timecard) • HR entered elements (i.e.; Acting Pay, Jury Duty, etc.) • Rate of Pay • Hours paid (after leave reversion), • Amount paid per element • Gross pay per assignment. • Labor Distribution • Gross pay distribution to PTAEOs • By Employee • Same data as Payroll tab – different format.

  4. Payroll Tab .

  5. Labor Distribution Tab

  6. By Employee Tab

  7. Flexible Selection Criteria • Begin – End range of pay periods to include • One or more of the following: • Organization • MBU (Major Budget Unit) • Budget Department (within MBU Hierarchy) Note: Enter one of the above and the ‘%’ (wild card) character in the remaining two. • Optional • Assignment • Payroll Name See: BU_Budget Exec and MBU Hierarchy report.

  8. Interpreting the payroll report

  9. Typically,Hours Entered = Hours Paid

  10. 1. 3. 4. 2. • Hours earned were credited to leave hours, which are not paid until taken. Note: this will make the hours earned column total more than the hours paid column. • Leave hours entered, but none paid. (No personal sick leave hours available to use) • Hours paid, not entered. (Leave reversion found 8 available leave hours to use) • Hours docked. (Leave reversion could not find enough leave hours to cover) Exception: Hours entered, not paidandHours paid, not entered

  11. Exception: Hours entered < or >Hours paid • Differences = Adjustments requested through HR by timekeeper. Timekeeper should maintain a record of requested approved adjustments.

  12. Pay elements not found on the time card. These are pay elements assigned by HR that are combined during the payroll process with time card hoursto compute total gross pay. Examples: Acting Pay, Jury Duty, Military Leave, etc.

  13. Questions

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