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Write Concisely

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Write Concisely

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  1. Write Concisely

  2. Manual - 208-215 Concise writing’s benefits: • Write concisely for understanding. • Write concisely to eliminate misunderstanding.

  3. Manual - 209 Eliminate unnecessary words that distract readers from the message.

  4. Manual - 209 Eliminate deadwood. The first main prevention method that can help our company eliminate employee theft is to perform pre-employment screening of all applicants for positions with our company. This can be a major aid to our company. The first method that can help eliminate employee theft is pre-employment screening.

  5. Manual - 210 Eliminate redundancies.

  6. Manual - 210 Eliminate redundancies. We need to hire applicants for positions who have the proper work skills required for the positions and for being successful in the jobs. We need to hire people with the required work skills.

  7. Manual - 212 Eliminate the obvious. He lived his life right up until the end. Eliminating employee theft can be a major benefit to our company. "If we do not succeed, we run the risk of failure.“ - former vice-president Dan Quayle

  8. Task: Make your writing concise Look at the writing samples you brought with you. Identify any deadwood that may distract readers. Identify any redundancies. Identify anything too obvious to write. What did you learn?

  9. Write Clear, Simple, Straightforward Sentences

  10. If you wouldn’t say it, don’t write it! we are in receipt of as per your request thanking you in advance hereinafter in due course pursuant to under separate cover

  11. Write using common, clear words. we have received as you requested thank you from here on soon as a result of in another envelope

  12. As per the customer-service rep’s advisement, reshipment of said items will be considered when the customer’s need for reshipment is ascertained by the company due to a non-locatable condition. The customer service rep said their company would reship my clock if they find out it has been lost. Write using common words you might speak. Write Clear, Simple Sentences. If you wouldn’t say it, don’t write it.

  13. Write using words you might speak. Write simple, straightforward sentences. • Try to keep sentences to an average of 15 words, with some shorter and some longer. • Never drop articles and other words as a shorthand method of writing. • Write the sentence first; then refine it. Write Clear, Simple Sentences.

  14. Write Clear, Simple Sentences. Write using words you might speak. Write simple, straightforward sentences. Use active voice. Mistakes were made. The committee made mistakes. Use active voice. State the actor.

  15. Write Clear, Simple Sentences. Write using words you might speak. Write simple, straightforward sentences. Use active voice. • Use passive voice if • You don’t know who did the acting • The identity of the actor isn’t really important • You intentionally want to hide the actor’s identity Otherwise, tell the reader who acted.

  16. Write Clear, Simple Sentences. Eliminate the passive voice: Write using words you might speak. Write simple, straightforward sentences. Use active voice. Two serious omissions of income were discovered and corrected before the accounting records were reviewed by the auditor. The supervisor discovered two serious omissions of income and the bookkeeper corrected them before the auditor reviewed the accounting records.

  17. Write Clear, Simple Sentences. Expect to hear concrete details as instructions are provided by the Department of Education. Information was previously discussed with another representative. More information about the new system will be made available later today or on Monday. At the present time, ten are planned for. Errors were found in the audit report, but steps have been taken to correct them. Write using words you might speak. Write simple, straightforward sentences. Use active voice. We found errors in the audit report, but the writers took steps to correct them.

  18. Task: Find Passive Sentences in Your Writing Look at the samples of writing you brought with you. Find any passive voice sentences in your writing. Change them to active voice.

  19. The end