Presentation Transcript

1. Using CSUMentor2013 Community CollegeCounselor Conference(Intro)

   George Yang Sharon Engelenburg September 2013
2. About CSUMentor 2014-2015 Undergraduate Application ***** Presentation will be posted on calstate.edu ***** Agenda
3. CSUMentor - Homepage
4. Counselor and Educator Information
5. What is CSUMentor?
6. Explore Campuses
7. Matching Assistant
8. Matching Assistant Search Results Partial List as Example
9. Comparative View
10. Campus Facts
11. Campus Facts (cont'd) Also may include: Contact Info Campus-specific Links Quick Codes SAT ACT FAFSA
12. Distance Search / Results
13. FAQs
14. Plan for College – Transfer Applicants
15. Plan for College – Transfer Applicants
16. Transfer Planner
17. Transfer Planner (cont.)
18. Transfer Planner (cont.)
19. Financial Aid
20. Plan for College (Planning Tools)GPA Calculator
21. FAFSA Transfer
22. Apply Online
23. Application Filing Status Report
24. Application Filing Status Report
25. Apply Online – Undergraduate Application On this page: instructions for IE, Firefox, Chrome, Safari
26. VERY IMPORTANT MESSAGE Encourage students to APPLY EARLY – do not wait until the last week or the last day There are 16campuses that are impacted at the freshman level and will stop taking admission applications on November 30 Advise students to apply to a “Back Up’ campus by November 30, in addition to any impacted campus(es) Encourage students to apply to their local area service CSU campus where they will have higher priority
27. Application Manager
28. Apply Online – New Application Campus-specific page may include additional campus requirements. To begin the application click on the “Begin Application” button at the bottom of the introduction screen. You must scroll down the screen to view the button.
29. Online Tutorial Each screen will have a “Help Video” that is specific to the screen you are working on.
30. Screen 1 – Enrollment Information Application Information Transfer students Screens 8, 9 will be shaded Term Apply for Main campus/Off-campus (Depending upon the campus, this question may or may not appear on the application.) Intended Major Degree Objective Credential Objective Campus Housing (Depending upon the campus, this question may or may not appear on the application.) Entry Status Sample pull-down next slide Previous Application Last Applied Last Attended
31. Entry Status Options for Applicants
32. Screen 3 – Personal Information Applicant Information Social Security Number Confirm SSN If student doesn't have SSN, leave blank. California Statewide Student ID added (optional) Date of Birth Gender Ward of the court question added Residence Place of Birth Military Information Optional Information Misc. Information (NCAA Sports) Parents’ Education Family Income Family Size
33. Screen 4 – CA State Residency Information Residency Status Your responses to the following questions are required to make a preliminary assessment of your residency status for admission and tuition purposes. The campus may request additional information prior to making a final residence determination.
34. Screen 7 – College Information Improved Interface
35. Screen 7 – College Information (cont.)AA-T/AS-T Logic NEXT SLIDE….
36. Screen 7 – College Information (cont.)AA-T/AS-T Program Selection
37. Screen 7 – College Information (cont.)AA-T/AS-T – Outcome Populated
38. Screen 7 – College Information (cont.)Transfer Guarantee/Dual Admission
39. Screen 10 – College Courses In Progress Planned GE Rqmts Edit Delete Add Improved Interface
40. Screen 10 – College Courses
41. Screen 10 – College CoursesAdding a Course Unit Values – Increments of .5 units Term Types – Semester and Quarter
42. Screen 10 – College CoursesEditing a Course
43. Screen 10 – College CoursesChanging a Course
44. Screen 11 – Educational Opportunity Program(EOP) New EOP&S Fee Waiver Transfer Students that are enrolled in EOP&S
45. Screen 12 – Application Fee Waiver Application Fee Waiver Only complete once Financial Information Calculation of Fee Waiver Now available for students who meet requirements of AB540 Next Screen: Fee Waiver Granted Fee Waiver Denied
46. Screen 12 – Application Fee Waiver (Granted) Note: Tentative until final decision made by university, even though ‘Request Status’ is ‘Granted’.
47. Screen 13 – Review Your Application
48. Screen 13 – Submit Your Application (bottom of page) Click to submit your application!
49. Payment Options Credit Cards Visa MasterCard Check / E-Checks or Money Order Fee Waiver Option only if granted Apply only once for all CSU Campuses Applies all academic year
50. Application Submitted (sample)
51. Applying to EOP High School Graduate or Equivalent Meet CSU Eligibility for Regular Admission EOP considers admission for students who may not meet regular admission criteria on a campus by campus basis
52. Applying to EOP (cont.) Students must complete and submit an application for Undergraduate Admission to the campus before applying to the EOP program. Application to the Educational Opportunity Program includes: Completed Undergraduate Admission application to the campus 2) Completed EOP application with: Applicant Information form Two Recommendation forms
53. EOP – Separate Application Online EOP applications can be started only AFTER submitting an online application to a CSU Campus first. To apply for EOP online, go to “Apply Online” tab, then click link to apply for EOP online.
54. EOP – Separate Application (cont.) Click on “Start a New Application”
55. EOP Application – Completed by Student Opening page for the EOP Application Many fields are pre-populated from the University application SAVE: Will save the information that has been inputted on the screen
56. Student Support ______________________________________ Website PhoneCalls E-mail www.csumentor.edu 1-800-G0-TO-XAP (1-800-468-6927) support@csumentor.edu Bilingual Support in Spanish Monday through Friday 6:30am – 6:30pm
57. Student Support – Extended Hours ______________________________________ November 24 Sunday 8:00 a.m. – 11:00 p.m. November 25-27 Monday – Wednesday 5:00 a.m. – 11:00 p.m. November 28 (Thanksgiving) Thursday 8:00 a.m. – 7:00 p.m. November 29 Friday 5:00 a.m. – 11:00 p.m. November 30 Saturday 5:00 a.m. – 2:00 a.m. (Dec. 01) October 1 – 31 Monday – Friday 5:00 a.m. – 6:30 p.m. Saturday and Sunday 11:00 a.m. – 6:00 p.m. November 1 – 22 Monday – Friday 5:00 a.m. – 9:00 p.m. Saturday - Sunday 11:00 a.m. – 6:00 p.m. November 23 Saturday 11:00 a.m. – 6:00 p.m.
58. Questions? Please be sure to attend the Annual Change Updates Meeting next! You don’t want to miss reviewing the exciting changes for this year….guaranteed!

59. 2014-2015 Undergraduate Application Updates2013 Community CollegeCounselor Conference

    George Yang Sharon Engelenburg September 2013
60. 2014-2015 Undergraduate Application Updates Student Support Agenda
61. Change “Alternate Phone” to “Cell Phone” to improve accuracy of the data submitted (Screen 2 sample): Account Creation PageScreen 2 – Contact Information______________________________________________________
62. Increased characters as follows: First, Middle and Last Name – 30 Email Address - 50 Account Creation PageScreen 2 – Name and Address______________________________________________________
63. Foster youth, orphan, ward of court question– clarified instructions. Check-box option (versus “yes” and “no” option) Screen 3 – Foster Youth, Orphan, Ward of the Court______________________________________________________
64. Add 3 fields in order for admissions to collect accurate cumulative GPA for transfer students: Screen 7 – College Information______________________________________________________ Required Fields: Dates of Attendance Term Type Units Completed Cumulative GPA Degree Fee Status Optional Fields: Units Attempted Grade Points Degree Date
65. Added validation for “Units Completed” field in order to prevent students from entering random # (i.e. entering year vs. units completed). Screen 7 – College Information______________________________________
66. ASSIST Data Files: More courses are available in drop down lists Screen 10 – College Courses______________________________________
67. Improved Template(Application for Admissions Pages Only)______________________________________
68. Improved Template(Application for Admissions Pages Only)______________________________________ New: Current:
69. Improved Template(Application for Admissions Pages Only)______________________________________ New: Current:
70. Improved Template(Application for Admissions Pages Only)______________________________________ New: Current:
71. New Process: Faster & Increased application submissions to CSU campuses. Improved user-experience overall. Time-reduction in submitting subsequent applications to multiple campuses: Screens 2 through 12 will be auto-populated Applicable to same application cycle 90 Day Timeframe (from last submitted application) What is NOTpart of the Express Mode: Supplementals EOP Application Express Mode______________________________________
72. Express ModeQuick Reference Guide______________________________________
73. INITIAL Application Must save each screen from left navigation sidebar. Express Mode______________________________________
74. SUBSEQUENT Applications Select term, then next campus choice. System determines if subsequent application qualifies for Express Mode mode. Pre-populates data from last submitted application. Do not close browser while processing. Do not click on back-arrow on web page. First page / left Navigation Bar: Express Mode - Screens 2-12 auto-populated / grayed out NOT in Express Mode - Screens 2-12 are not grayed out Must restart the application process above. Express Mode__________________________________________
75. Express Mode_______________________________________ Confirming - eligible for Express Mode Do not close browser. Do not click back-arrow (web page)
76. SubsequentApplication – Screen 1 Express Mode______________________________________ First Page: * Screens 2-12 pre-populated * Screen 1 – fill out Message Box: * Last application submitted. * Fee Waiver Information (if applicable). 3. Entry Status Field: * Can’t be modified!
77. SubsequentApplication – Screen 1: Fee Waiver Limit Reached Express Mode______________________________________ Note: Campus-Specific screens remain the same
78. SubsequentApplication – Review Prior to Submittal Message box appears with instruction text / option to edit entire application. When applicable, Fee Waiver warning or limit message included. Express Mode______________________________________
79. SubsequentApplication – Unlocked Version Reverts to Standard Mode. Refreshes to display Screen 1 Can’t revert back to the Express Mode. Must review/save each screen. Express Mode______________________________________ Screenshot next page
80. Student-Facing: Student will receive an Authorization Number from the campus. Authorization Number will appear on the bottom of the screen: Undergraduate / Graduate – Screen 1 International – Screen 4 Applications - Authorization Numbers______________________________________ Express Mode – he/she will not have to unlock in order to enter the authorization number. Save screen  number is locked (cannot be removed / re-used). Used for (eg): veterans; active duty service members; special cases.
81. Student Support ______________________________________ Website PhoneCalls E-mail www.csumentor.edu 1-800-G0-TO-XAP (1-800-468-6927) support@csumentor.edu Bilingual Support in Spanish Monday through Friday 6:30am – 6:30pm
82. Student Support – Extended Hours ______________________________________ November 24 Sunday 8:00 a.m. – 11:00 p.m. November 25-27 Monday – Wednesday 5:00 a.m. – 11:00 p.m. November 28 (Thanksgiving) Thursday 8:00 a.m. – 7:00 p.m. November 29 Friday 5:00 a.m. – 11:00 p.m. November 30 Saturday 5:00 a.m. – 2:00 a.m. (Dec. 01) October 1 – 31 Monday – Friday 5:00 a.m. – 6:30 p.m. Saturday and Sunday 11:00 a.m. – 6:00 p.m. November 1 – 22 Monday – Friday 5:00 a.m. – 9:00 p.m. Saturday - Sunday 11:00 a.m. – 6:00 p.m. November 23 Saturday 11:00 a.m. – 6:00 p.m.
83. Questions?