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Understanding Labor Distribution and Funding Changes in Banner HR

This guide explains the recent labor distribution and funding changes in Banner HR, outlining two types of funding adjustments: Future Changes and Labor Redistribution. The Future Change form is designed for upcoming payroll adjustments, while Labor Redistribution covers retroactive funding alterations. Both forms are available through the Budget Office website. We highlight essential information, including necessary reports, procedures for completing forms, and the pros and cons of each type of change. For further assistance, contact the Budget Office via email or phone.

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Understanding Labor Distribution and Funding Changes in Banner HR

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  1. Labor Distribution Changes Funding Changes in Banner HR

  2. 2 types of Funding Changes • Labor Distribution Change – Future • Future Change of Funding • Labor Redistribution • Retro-active Change of Funding

  3. Labor Distribution Change forms • Forms found on Budget Office website • Go to http://webraider.ttuhsc.edu • Click on F&A work tools tab

  4. YES 2 new forms • One for future Labor Distributions • Future change of funding • One for Labor Redistribution • Retro-active change of funding

  5. Why 2 forms?? • They are really 2 different types of transactions. • Future Changes will affect future payroll runs • Labor Redistribution – affects something that has already been paid. • More information is necessary

  6. Labor Distribution Change - Future • First let’s look at the labor distribution change – future form http://www.ttuhsc.edu/Budget/hsc/Documents/Budget+Forms/default.aspx

  7. Retrieving the data • A Cognos Report will give you all the data elements you need to start completing the form.

  8. Budget Human Resources Reports

  9. 2 Reports to choose from:

  10. Employee List by Home Orgn E1 R00901605 FT Exempt Staff

  11. Last Paid: 11/30/08

  12. Basic Information

  13. Input New Funding

  14. Routing • Email to the Budget Office • hscbud@ttuhsc.edu

  15. Labor Distribution Change - Future • Important Items: • Change must be made AFTER last paid date • Temporary Change or Permanent • Make sure % = 100

  16. Pros/Cons • PROS • Not an EPAF • Doesn’t require approvals and routing • Input directly by the Budget Office • Cons • Not much prefilled • Must run a report first • Only for future funding changes

  17. QUESTIONS?

  18. Labor Redistribution • Retro-Active Change of funding • Will process the night of Budget Office entry • Payroll Cost Transfer • Run the Payroll Distribution Report

  19. Employee List by Home Orgn E1 R00901605 FT Exempt Staff

  20. Screen shot of 1st parm screen payroll distribution report

  21. Screen shot of 2nd parm screen payroll dist tab

  22. Input Employee Information

  23. Input PAID Amount 1st

  24. Input Retro Percent

  25. Routing • Send directly to the Budget Office • hscbud@ttuhsc.edu

  26. Pros/Cons • Cons • Only one pay period per form • Payroll cost transfer • Only one position number per form • Pros • Updates overnight – after Budget processing • Flexibility to move only Longevity Pay or Overtime Pay

  27. QUESTIONS?

  28. Other Notes: • Suggestions are welcome! • This is our first attempt at new forms and reports. • Thank you to Leticia, Gina, and Jim • Thank you to 2 departmental testers

  29. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969

  30. How would you move Overtime? • Let’s look at an example… • Semi-monthly full-time employee for the 1st pay period. • SM 1 12/1/2008 – 12/15/2008 • 88 total working hours for this pay period • Week 1: 12/01 – 12/05 worked 40 hours • Week 2: 12/08 – 12/12 worked 50 hours • Week 3: 12/15 worked 8 hours • TOTAL worked hours this pay period = 98 • Hourly rate = $12/hour

  31. Labor Redistribution

  32. Call or Email the Budget Office with any Questions hscbud@ttuhsc.edu 743-2969

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