PART TIME COMPENSATION AND CLASSIFICATION PROCESS

PART TIME COMPENSATION AND CLASSIFICATION PROCESS Module I Policies and Procedures Human Resources

Introduction • Part time Academic Group • Part time Administrative Group • Part time Support Staff • Students • Q & A Human Resources

Part time Academic Group 4 Categories: • Part-Time • Regular Partial Load • Short Term Partial Load • Sessional Human Resources

Part time Academic Group Part-time Academic • Teaching up to and including six hours/week • Rate is determined by hiring manager • No restrictions on hiring Human Resources

Part time Academic Group Regular Partial Load Academic • Teaching more than 6 and up to 12 hours inclusive for more than 7 weeks (Effective May 1, 2010) • Placed on salary grid as per the Academic Collective Agreement • Partial Load calculation sheet must be completed • Pay union dues • Eligible for benefits and prorated sick leave benefits Human Resources

Part time Academic Group Assignments outside Partial Load status • Subsequent authorizations for more than 12 hours • If < than 3 weeks, retains Partial Load status and benefits. • If > than 3 weeks, loses Partial Load status and benefits and becomes Sessional. • Must replace a full time professor/instructor for unplanned absences • Appendix V of the Academic Collective Agreement Human Resources

Part time Academic Group Combination Partial Load • Two authorizations in different departments • All authorizations must be paid at the same step • Authorization with greater number of hours determines step • Negotiated between departments Human Resources

Part time Academic Group Short Term Partial Load • Teaching more than 6 and up to 12 hours inclusive for less or equal to 7 weeks (Effective May 1, 2010) • Pay rate is determined by hiring manager • Not eligible for benefits • Do not pay union dues • Must be a break of two weeks in order to retain Short Term Partial Load status Human Resources

Part time Academic Group Sessional Academic • Normally hired to replace a full time professor/instructor • Pay rate may either be weekly or hourly and is determined by hiring manager • Limit of 10 months in a 24 month period Human Resources

Part time Academic Group Sessional Academic – Monitoring • After 10 months, must work 6 hours/week until time begins to drop • If it exceeds 10 months, it requires special permission from HR. HR will not approve beyond 11 months • As per section 2.03 B of the Academic Collective Agreement, once an employee has reached the 10 month limit, the employee cannot have a subsequent Partial Load authorization • Non-teaching, Coordinating, and sick leave replacement for up to 14 days do not affect sessional count. Human Resources

Part time Academic Group Monitoring • February 2005 = .50 • March 2005 = 1.00 • April 2005 = 1.00 • August 2005 = .25 • September 2005 = 1.00 • October 2005 = 1.00 • November 2005 = 1.00 • December 2005 = .25 • January 2006 = 1.00 • February 2006 = 1.00 • March 2006 = 1.00 • April 2006 = 1.00 As of April 2006 he has accumulated 10 months, therefore, must be restricted to 6 hours/week until time begins to drop in February 2007 Human Resources

Part time Academic Group Counsellors and Librarians • Hourly rate is set by hiring manager • < 24 hours/week are considered part time • > 24 hours/week are considered full time and sessional rules apply Human Resources

Part time Academic Group Co-ordination • No restrictions for hiring co-ordinators • Time does not affect sessional count • Must be paid hourly and rate is set by hiring manager Human Resources

Part time Administrative Staff • Only Human Resources may approve authorizations • Job description should accompany authorization to be evaluated by HR, once a payband has been determined and approved by the hiring manager, HR will approve on the system Human Resources

Part time Support Staff 4Categories: • Part Time Support Staff (> 24 hrs./wk) • Part Time Support Staff (< 24 hrs./wk) • Appendix D • Projects of a Non-Recurring Kind Human Resources

Part time Support Staff Part time Support Staff (over 24 hrs./wk) • Paid hourly according to Part Time support rates • A Job Fact Sheet (JFS) should be created for any OTF support assignments • Limit of 21 weeks in a 12 month period • After 21 weeks, must work 24 hours or less per week • Projects of Non-Recurring kind do not affect the counting of full time weeks • If placing in a project of a non-recurring kind, an outline of the project must be sent to HR and upon approval, HR will approve such authorization Human Resources

Part time Support Staff Monitoring • February 2005 = 3 wks. • March 2005 = 2 wks. • April 2005 = 4 wks. • August 2005 = 5 wks. • September 2005 = 5 wks. • October 2005 = 2 wks. As of October 2005 he has accumulated 21 weeks, therefore, must be restricted to <24 hours/week until time begins to drop in February 2006 Human Resources

Other than full time Support Staff Appendix D • OTF employees replacing a bargaining unit member for a minimum of one day • Replacing employees are paid in the same wage scale of full time employee classification • Must pay union dues • Paid an additional 8% in lieu of vacation and fringe benefits • Does not affect the accumulation of regular full time weeks for temporary support staff (21 weeks limit) • Entitled to overtime, shift premium and statutory holidays Human Resources

Part time Support Staff Projects of a Non-Recurring Kind • These are assignments excluded from the bargaining unit and are for projects not performed on a regular basis in the College. • Only for a period of 12 months only, unless an extension is agreed upon in writing between the Local Union and the College. • An outline of the project must be sent to HR and along with a JFS and upon approval and evaluation, HR will then approve the authorization. Human Resources

Students 3 Categories: • Appendix G • CSEP • International Students Human Resources

Students Appendix G • Any student working in the college between May 1 and August 31 and working more than 24 hrs./week • Must be paid at least the current Ontario minimum wage ($10.25 effective March 31, 2010) • Pay union dues • Entitled to overtime statutory holidays and shift premium Human Resources

Students College Student Employment Program (CSEP) • Must be actively registered student in the college • Student’s Association is the employer • Must work in an environment similar to the student’s program Human Resources

Students International Students • HR will enter all International Students and assign an employee number • A copy of their visa or work permit is required • HR will approve all authorizations for International Students Human Resources

PART TIME COMPENSATION AND CLASSIFICATION PROCESS