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Procurement of Replenishable Merchandise at Vendor

Procurement of Replenishable Merchandise at Vendor. Best Practices for mySAP Retail. Planning. Bottom Up. Top Down. Bottom Up. Top Down. Planning steps retail trade. Store planning. Top Down. Strategic Planning. Merchandise Planning. Store Group Planning. Strategic Planning.

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Procurement of Replenishable Merchandise at Vendor

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  1. Procurement of Replenishable Merchandise at Vendor Best Practices for mySAP Retail

  2. Planning

  3. Bottom Up Top Down Bottom Up Top Down Planning steps retail trade Store planning Top Down Strategic Planning Merchandise Planning Store Group Planning

  4. Strategic Planning Historical Data Strategic targets Market analyses Strategic Planning Plan Version: 101 Characteristics: Season, Purch. Organization, Sales Organization, Distribution Channel Key Figures: Sales at cost, Sales at retail, Markdown

  5. Store Planning Planned data from Strategic Planning (Plan Version 101) Store Planning Plan Version: 102 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Site Key Figures: Sales at cost, Sales at retail, Markdown

  6. Merchandise Planning Plan data from Strategic Planning (Plan Version 101) Merch. Planning(value) Plan Version: 103 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Merch. Category2, Merch. Category1, Merchandis Category Key Figures: Sales at cost, Sales at retail, Markdown Merch. Planning(Qty) Plan Version: 104 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Merch. Category2, Merch. Category1, Merchandis Category Key Figures: Stock at beginning of period, Sales, Receipts, Stock at end of period (value and quantity)

  7. Store Group Planning Plan data from Merchandise Planning (value, quantity) Store Groupe Planning Plan Version: 107 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Merch. Category2, Merch. Category1, Merchandise Category, Store Group Key Figures: Sales quantity Allocation Table

  8. Alignment Strategic Planning Store Planning Strategic Planning Merch. Planning Alignment Strategic Planning Plan Versions: 101,105,106 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel Key Figures: Sales at cost, Sales at retail, Markdown

  9. Bottom Up Top Down Top Down Bottom Up Planning steps wholesale trade Purchase Planning Strategic Planning Selling Planning

  10. Strategic Planning Historical Data Strategic Targets Market analyses Strategic Planning Plan Version: 1 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel Key Figures: Sales at cost, Sales at retail, Markdown

  11. Purchase Planning Plan Data from Strategic Planning (Plan Version 1) Purch. Planning(value) Plan Version: 2 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Merch. Category2, Merch. Category1, Merchandise Category Key Figures: Sales at cost, Sales at retail, Markdown Purch. Planning(Qty) Plan Version: 4 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel, Merch. Category2, Merch. Category1, Merchandise Category Key Figures: Stock at beginning of period, Sales, Receipts, Stock at end of period (value and quantity)

  12. Selling Planning Plan Data from Strategic Planning (Plan Version 1) Selling Planning Plan Version: 3 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel,Customer Key Figures: Sales at cost, Sales at retail, Markdown

  13. Alignment Strategic Planning Purchase Planning Strategic Planning Selling Planning Alignment Strategic Planning Plan Versions: 1,5,6 Characteristics: Season, Purch. Organization,Sales Organization, Distribution Channel Key Figures: Sales at cost, Sales at retail, Markdown

  14. Requirements Planning

  15. Objectives Automation of the procurement process on site level Inventory monitoring of a site Central + distributed application

  16. Requirements Planning: Forecasting Model Selection Manual model selection with additional Manual Automatic automatic test T: Test for trend Automatic Constant model S: Test for season Model selection Trend models Seasonal models A: Test for trend Seasonal trend models and season Models Parameters Basic value Basic value Trend value Basic value Season indices

  17. The possibility to use other data than the standard consumption values (table MVER) for the material forecast. Alternative Forecast Model: AHD/PDF AHD – Alternative Historical Data PDF – Post Distribution Forecasting • Usage of cumulated store consumption values instead of DC consumption values for the DC forecast. • PDF is a special type of AHD.

  18. Current standard method New method by user exit Current standard method New method by user exit The „switch“ to AHD ? GI MVER Customer specific New method Forecast PROW

  19. Requirements planning: Overview RP type Forecast ? indicator Articles Articles Purchase requisition Item 10 Consumption Item 20 Forecast values Requirements 10/2000 987 planning 11/2000 1000 12/2000 1251 Purchase Order Item 10 Item 20

  20. Forecast Applications Forecast Application Reorder Point Planning Reorder Point Planning Forecast-Based Planning Time-Phased Planning • Calculation of the reorder • point and the safety • stock by the forecast. • The forecast values are • copied as requirements • and replace the reorder • point. • Calculation of the reorder • point and the safety • stock by the forecast. • The forecast values are • copied as requirements. • The planning run is only • carried out on predefined • dates. • Time-Phased planning can • be applied in combination • with Reorder Point • planning.

  21. Source Determination

  22. Purchase Order: Supply Source Determination ? PReq Purch . requisition 1 Vendor ?? WITHOUT Art. 3214 20 pc Art. 5110 supply source Quota arrangement Quota arrangement 15 pc 40% 60% ? 40% ? 60% Article PCS-04-MRP201 for VZ01 50 pc 2 Source list Source list 3 Article Article Purch . order Vendor PCS-V201 Supply source ind . Art. 3214 20 pc Art. 5110 15 pc • Find external source of 4 Outline agreements MIT supply only Supply region Purch info records . • Find internal source of ? Regular vendor supply only • Find internal supply source first , then external Stock transfer deliv - 5 • Find external supply source ery schedules first , then internal Vendor PCS-V201 Vendor R3001 Supplying sites

  23. Order Processing

  24. Planning Workbench Manual planning Select worklist - Site Start variant - Vendor Material selection - Stock planner - Merchandise category Internet services Default data General settings - Item category - Account assignment - Hide processed worklist category - Expand levels with one Control data WWW element - Sort algorithms Application settings - Display symbols - Display e-mail Worklist settings - Sequence

  25. Planning Workbench: Manual Planning Planning workbench with integrated manual planning l § Worklist personalization Simple display navigation in tree format n Display of additional information, for example, site or vendor n master data Direct access to the Internet or mail system n Worklist view personalization n • Manual planning Display of consumption and/or forecast data n Use of restriction profiles n Automatically generated purchase requisitions n ã SAP AG 2001

  26. Goal Overview to open purchase orders Manual maintenance of open purchase orders Changing the delivery date Setting deletion indicator or delivery complete flag Features of the selection screen Distinction between external and internal purchase orders Features of the worklist Multiple purchase order selection Display purchase order status Features of the order cancellation Simulation modus Display error log Purchase order changing Order Cancelation

  27. Order Optimizing

  28. According to customer or vendor agreements and internal facts it might be necessary to adjust quantities in purchase or sales documents. Quantity Optimizing Target

  29. Quantity Optimizing: Rounding Profiles Dynamic Rounding Profiles 0 No rounding 1 Round up to a multiple of the order units/sales units 2 Round up to order/sales/logistical units of measure 3 Round up to order/sales/logistical units of measure, or log. unit of measure, zero qty for order units only Dynamic profile • Rounding method • Rounding rule • Unit of measure group AUn % Up % Down CAR 70.0 10.0 LAY 80.0 10.0 PAL 90.0 10.0 Check the permitted units of measure used by vendors or recipients

  30. Investment Buying: Purpose Investment buying is a method of determing procurement l proposals that take account of future price increases, and are to be covered by external procurement. The aim of Investment buying is to purchase articles l in suitable quantities n In good time n as cheaply as possible n taking account of various influencing factors n

  31. Actual ROIis lower thanrequired ROI Investment Buying: Overview Purchase price Select condition changes Open PO quantities conditions Stock on-hand Select relevant articles (Info Record) ROI Parameters Simulate purchase price Purchase price higher than future price Forecast Cancellation Calculate ROI Investment Log of items found relevant to Purchasing Calculate order quantity Cancellation Protokoll Buying Analysis Purchase requisitions - Purchase orders Worklist

  32. Load Building Definition • Load building is a process used to group together purchase orders and other requirements, while taking account of procure- ment restrictions, and thereby reduce procurement costs.

  33. Purch. Req. . ... Purch. req . ... Purch. Req. . ... Purch. order ... Lieferant 326 ... Purch. Order Vendor 326 Load Building: Overview Investment buying Promotion Req. Planning process orders other order processes Without existing Purchase orders Purchase requisitions requirementelements Automatic load building process Simulation list process Manual load building EDI to vendor

  34. Vendor Evaluation

  35. Functions in Vendor Evaluation Regular vendor ? for Article 1 Vendor C Vendor B Vendor A Complaints Quantities Quality audits Delivery dates Prices GR checks Vendor Evaluation Vendor C

  36. Automatic Subcriteria: Overview Subcriteria Main Criteria Price Price level Price development Quality GR inspection Complaints Audit Delivery On-time delivery Quantity reliability Shipping instructions Confirmation Service

  37. Analyses for Vendor Evaluation HIT LIST General Vendor Evaluation Total Price Qual . Dlvy . Service Preis Qual . Lief . Service Vendor B 90 92 90 93 85 Vendor A 84 75 92 88 81 Vendor C 81 90 76 74 84 Analysis for Article/ Merchandise category Vendor Evaluation Evaluation Total Price Qual . Dlvy Service Preis Qual . Lief . Service Vendor A 88 81 93 92 86 Vendor C 81 90 76 74 84 Evaluation Comparison Evaluation for Article 1 General Vendor Evaluation Total Price Qual . Service Total Price Qual . Dlvy Service Preis Qual . Dlvy . Service Preis Qual . Lief . Service Vendor A 84 75 92 88 81 88 81 93 92 86

  38. Planning

  39. AHD/PDF

  40. MRP

  41. MRP

  42. Supply Source Determination

  43. Purchase Order Handling

  44. Vendor Evaluation

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