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Boost Your Meeting Efficiency with the Meeting Manager Guide

Learn how to streamline your meetings with effective meeting management techniques. Get tips on setting guidelines, recording minutes, and fostering accountability for productive gatherings.

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Boost Your Meeting Efficiency with the Meeting Manager Guide

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  1. “A” for…Efficiency! Matthew Pellegrine

  2. It’s Very Nice to Meet You! • Matthew A. Pellegrine • Business Management Major • Senior • Elmwood Park, NJ • Executive Vice President of Judicial and Compliance for the Student Association

  3. What do you do again? • Chair the Judicial Committee • Oversee Judicial Processes • Levy Sanctions • Start/ Reinstate Clubs and Organizations • Sit on the Academic Affairs Committee • Preside over SA meetings

  4. You Can Do It! • Effective meeting Checklist: • Agenda • Guidelines/ Order • Meeting Manager • Recorder • Follow-up

  5. So What are We Doing Tonight?! It’s on the Agenda! Benefits: Allows Members to Prepare Keeps Meetings Focused and Organized Gives the Meeting Direction

  6. The Meeting Manager! • Keeps Meetings on Task • Keeps the Peace/ Order • Ensures Rules/ Bylaws are Upheld

  7. The Bare Essentials! • Setting Guidelines • Members have same expectations • Accountability Factor • Meeting is Ordered • Recording Minutes • Accurate account of meeting • Members can catch up or review major points • Knowledge of Past Meeting • Accountability

  8. What Can We Do Better? • Always Leave Time for Feedback • Members may have valuable insight/ suggestions • Think about the key points of the meeting • Follow up on business that was discussed • Use the information obtained from the meeting!

  9. So Excellent! Organizations Must: Submit Roster (8 Members) Submit Constitution (Updates) Have an SA report at Weekly Meetings Create an Organizational Binder Post Minutes/ Agendas to Orgsync • Attend Mandatory Events • Open House • Club Fair • Preview Weekends • Homecoming • Leadership Trainings

  10. There’s a Situation! • “Evil Triumphs when Good does nothing” • Orgsync.com • Student Association group • Files • Incident Report • Email to justice@pace.edu

  11. Hello Robert! • Motion • Second • Discussion • Vote • All in Favor, Opposed, Abstentions

  12. Parliamentary Motions • Lay to the Side – Motion to Lay on the Table • Take off Table – Motion to take from the Table • Request Information – Point of Information • Amendments – Motion to Amend… • Limit Debate – Motion that Debate be Limited to… • Provide Information – Point of Clarification • End Meeting – Motion To Adjourn

  13. Email Justice@pace.edu • Or Come to my Office Hours • Monday: 6:00pm - 8:30pm • Tuesday: 3:30pm - 6:00pm • Wednesday: 1:00pm- 3:30pm • Thursday: 3:30pm - 6:00pm 

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