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FINANCIAL ACCOUNTING OVERVIEW

FINANCIAL ACCOUNTING OVERVIEW. CONTENT. Chapter 01 - Enterprise structure Chapter 02 - General Ledger Chapter 03 - Accounts Payable Chapter 04 - Accounts Receivable Chapter 05 - Asset Accounting Chapter 06 - Cash Management Chapter 07 - Miscellaneous. Enterprise structure.

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FINANCIAL ACCOUNTING OVERVIEW

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  1. FINANCIAL ACCOUNTING OVERVIEW

  2. CONTENT Chapter 01 - Enterprise structure Chapter 02 - General Ledger Chapter 03 - Accounts Payable Chapter 04 - Accounts Receivable Chapter 05 - Asset Accounting Chapter 06 - Cash Management Chapter 07 - Miscellaneous

  3. Enterprise structure

  4. Organizational Structures in R/3 CO Operating Concern CO Controlling Area SD MM Sales Organizations Purchasing Organizations FI Company Codes MM Valuation Areas MM Plants Storage Locations/ Batch/ Special Stocks MM

  5. Legal entity : company code

  6. Organizational Structures in R/3 Overview Organization Entities in Finance Client Chart of Accounts ONTX Deprec Area Belg Deprec Area Nede Deprec Area De Deprec Area TR CoCd 0100 CoCd 0200 CoCd 0300 CoCd 0310 CoCd 0800

  7. General Ledger

  8. General Ledger • Master Data • G/L Accounts • Transaction Data • Document types : header + line items • Postings • Closing procedures • Monthly • Yearly • Reporting • Group • Legal

  9. Master data : Chart of accounts concept

  10. Master data : Chart of accounts concept Client G/L Account 1730000 bank loan Bal. sheet account X Account group Fin. . . Chart of Accounts ONTX G/L Account data Company 0800 Currency YTL Line item display x Company 0100 Currency EUR Line item display x Company 0100 Company 0800 Add. G/L Account data

  11. Master data : Chart of accounts concept

  12. Master data : take over - mapping • Approach • Map local accounts to operational accounts • Identify additional local accounts • Translate used accounts in Turkish (short/long) • Copy accounts to company code • Load alternative (local) chart of accounts • Timing : finished at end of blueprint phase

  13. Transaction Data : document types One Business Transaction = One Document BT BT BT

  14. Transaction Data : document types Structure of a document Header Data Line item Data

  15. Transaction Data : document types Document header Line item 1 Line item 2 Line item 3 Balance = 0 Document Header Posting date Document number Document type Currency ...

  16. Document type = journal Outgoing invoice e.g. RX Incoming invoice e.g. KR Bank e.g. SB Transaction Data : document types

  17. Number Ranges Transaction Data : document types Internal Assignment External Assignment SAP Documents Master Data Number Range

  18. Document Line Item Document header Line item 1 Line item 2 Line item 3 Balance = 0 Transaction Data : document types Posting keys Special G/L transactions Automatic Line items Additional Account Additional Assignment

  19. Posting keys Transaction Data : document types DEBITS CREDITS PK 01 Invoice 02 Reverse Credit Memo 05 Outgoing Payment PK 11 Credit Memo 12 Reverse Invoice 15 Incoming Payment CUSTOMERS: PK 21 Credit Memo 22 Reverse Invoice 25 Outgoing Payment PK 31 Invoice 32 Reverse Credit Memo 35 Incoming Payment VENDORS: PK 40 Debit entry PK 50 Debit entry G/L a/c: 60 . . . 80 . . . 70 . . . 90 . . .

  20. Posting periods : central maintenance 16 Transaction Data : document postings

  21. Taxes on Sales/purchases Tax base for tax calculation All required tax rates defined Determination of due dates for tax payment Tax calculation procedures Tax base for cash discount Dependent taxes as surcharges or deductions Division into deductible and non-deductible taxes Transaction Data : document postings Tax Codes are country specific

  22. Month-end closing General Balance sheet preparations Block postings to previous month (consollidation dpt.) Advance return for tax on sales & purchases Balance sheet & P+L statement for the month Financial statement versions Document and reconcile Posting Data Create balance audit trail …

  23. Month-end closing Ontex closing & reporting Integrity checks Splitting up turnover by product group & country (MCSI) Upload to Frango (ZFR10) VAT declaration Stock list (MRN9) Revaluation (F.05) Splitting wages & salaries (for consolidation purposes) Wages upload

  24. Year-end closing Maintain posting periods Balance lists for previous fiscal year Account balances carried forward (Turkish specific) Reconcile balances Balance sheet preparations Block postings to old fiscal year Create balance sheet & P+L statements Transaction summaries (compact journal + balance lists) Balance audit trail 31

  25. Accounts Payable

  26. Accounts payable • Master Data • General, legal, purchasing view • Transaction Data • Logistics Invoice Verification • Payment program • Closing procedures • Regrouping • Reporting

  27. Master data : vendors Vendor master Record General data: Weyerhaeuser (900893) Washington Bank detail: BE 685-0497019-59 Client Company 0800 Reconn.acct 44000000 Pmnt terms ZB02 Sort line items 002 Company 0100 Reconn.acct 44000000 Pmnt terms ZB01 Sort line items 001 Company 0100 Company 0800

  28. Intercompany In each company code, others entity of the Group Ontex are identified as a customer account and a vendor account. In consequence, all internal trade will be done in relation with those numbers. Those accounts contain specific trading partner number. All intercompany vendors start with V (e.g. V3400 = Astel)* * Cfr. Customers – but start with I (e.g. I3400 = Astel) Master data : vendors

  29. Logistics Invoice VerificationMIRO Transaction data : LIV Purchase order Goods receipt Invoice receipt

  30. Transaction data : LIV

  31. Payment Program Transaction data : payment program Customer/ Vendor Master Records Proposal data Print data Documents Bank Transfer Cheque Payment proposal run Print program Basic payment control data Pay-ment run 2 5 Input parameters 4 1 Edit Summary Report Pay Advice 3

  32. Closing procedures • Intercompany reconciliation (F.2E) • GR/IR clearing : F.13 • GR/IR clearing (incl. tolerances) : MR11 • GR/IR split : F.19 • Regrouping : investment invoices (F101) • Clear down payments (F-44) • Clear customers/Vendors (e.g. rebate agreements) • Balance carry forward

  33. Reporting Purchasing journal (ZFPJ)

  34. Accounts Receivable

  35. Accounts receivables • Master Data • General, legal, sales organisation view • Credit management (FD32) • Transaction Data • Billing • Noted item (test) • Dunning • Closing procedures • Doubtful debtors • Revaluation • Reporting • Aging balance • Sales journal • Credit management (f.31)

  36. Master data : customers Customer master Record General data: Lidl België (207) Gent Client Company 0100 Recon.acct 40000000 Pmnt terms A114 Sort line items 002 Company 0800 Recon.acct 40000000 Pmnt terms A214 Sort line items 001 Company 0100 Company 0800

  37. All customer invoices/credit notes are posted via SD – no manual (financial) invoices possible ! Transaction data : billing

  38. Transaction data : noted items

  39. Customer Vendor Master Records Dunning notices Basic dunning parameters/data Input parameters Documents Transaction data :dunning Dunning print & update of records Proposed dunning notices Dunning program 2 4 1 Edit proposal 3

  40. Dunning Configuration Program Dunning procedure Dunning interval No. of dunning levels No. of grace days Dunning levels Dunning notice sort fields Dunning blocks Dunning texts Transaction data :dunning

  41. Closing procedures Transfer doubtful debtors (F103) to other balance sheet reconciliation account

  42. Aging balance Reporting

  43. Sales Journal Reporting

  44. Asset Management

  45. Asset Management • Master Data • Master data, default values & asset explorer • Transaction Data • Acquisition, transfer, retirement • Assets under construction • Closing procedures • Periodic posting • Depreciation run • Reporting • Depreciation table/year

  46. Master data : assets • Divided in different asset classes : • Per class possibility to assign to different accounts • Specific screen layouts • Default values for depreciation areas • Per country a specific chart of depreciation • Different valuation per depreciation area – possibility to have different APC value, depreciation start date, useful life : • Area 01- Book depreciation • Area 02- Tax depreciation • Area 40- IAS (group depreciation) • Possibility to link multiple sub-assets to a main number • Integration with CO via cost center or internal order

  47. Transaction data • Acquisition : • Via MM – purchase order • Via FI – from external vendor/affiliated company • Transfer : • From one asset to another without losing details • Retirement : • Sell with/without gain • scrapping • Assets under contruction : • Gather all costs related : spare parts used, overhead, new parts bought,… • Follow up budget (if applicable) • Capitalize final asset(s) via settlement

  48. Closing procedure • Periodic posting (ASKBN)

  49. Closing procedure • Depreciation run

  50. Reporting • Depreciation details

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