26 th Quarterly review meeting of State Finance controllers at Chandigarh ,Punjab

1. 26th Quarterly review meeting of State Finance controllers at Chandigarh ,Punjab PRSENTATION ON AUDIT COMPLIANCE PROCESS FOLLOWED IN SSA, ORISSA Presented by Sri N.P.Sethi, FA & CAO, SSA ORISSA

2. Types of Audit conducted at SSA, ORISSA Government Audit • Institute of Public Auditors of India appointed by MHRD. (Govt. of India) • Accountant General Audit (Civil) • Efficiency Audit by Finance Deptt. Govt. of Orissa. • Departmental Audit by School & Mass Education Deptt. (Govt. of Orissa.) Audit by Statutory / Internal Auditors • Statutory Audit by Chartered Accountants • Internal Audit by Chartered Accountants

3. Periodicity & Frequency

4. Submission of Report by different Audit Parties

5. Responsibility for Compliance • Intervention Heads at State/District Level. • Compilation & Certification of compliances by Financial Consultant & District Project Coordinator at District level & FA & CAO at State Project Office. 3. Observation on accounts adherence to financial & procedural norms in BRCs / CRCs / VECs by respective BRCCs / CRCCs / VECs & compliance verified by DPO before submission to Audit Authorities.

6. Settlement of Audit Paras / Points AG AUDIT: • Some observations are settled through Audit Memos issued during Audit. • If the observations raised are not settled through Audit Memos then they are treated as Audit Paras & settled through a Triangular Committee (consists of representative of AG,S&ME Deptt. & SPD/FC of the State) on the basis of satisfactory Compliances submitted. • Some Audit Paras if treated as Draft paras then settled through Public Accounts Committee (Legislative Assembly of State) Efficiency Audit (Finance Deptt.) / IPAI Audit / S&ME Audit: • Settlement on the basis of satisfactory compliance report submitted by DPOs/SPO Statutory & Internal Audit • Settlement on the basis of satisfactory compliance certified by subsequent Statutory Auditor & Internal Auditor.

7. Review of Audit Observations / Comments / Suggestions • Observations of the auditors are first entered in a register. • Quarterly review of Internal Audit by FA & CAO & SPD. • Periodical interaction by FA & CAO with Statutory Auditors from appointment till completion of Audit. • Discussion on Audit observations by Internal Auditors with DPC / Intervention Heads in presence of representatives from State Office. • Placing Major Audit findings in Executive Committee Meeting. • Inclusion of audit compliance as one of the Agenda points in the monthly FC & DPC meeting at the State Project Office. • The status of observations and compliances are reported quarterly to the GOI.

8. Development of Prototype Software Present Scenario • Though the above procedures followed in SSA Orissa serves our need, it is more tedious and time consuming. • To overcome this bottleneck, we are planning to develop a PROTOTYPE SOFTWAREcatering to the specific requirements of SSA,ORISSA. • This will facilitate on line viewing of Audit Observations/Status of compliance of Statutory & Internal Audit. It will also helpful for periodical review of Major observations by SPD & Financial Advisor & Chief Accounts Officer. Contd…

9. Development of Prototype Software The proposed prototype application will be web based. It will have the following functionalities

10. Development of Prototype Software (Cont..) Logout Drop Drop Drop Drop Drop Drop Drop Drop Only this column can be edited by the Districts Submit

11. Thank You