Environmentally Preferable Procurement

1. Environmentally Preferable Procurement San Jose’s experience CAPPO Capitol City Chapter Conference Sacramento – October 8, 2009 Linden Skjeie, M.S. - Environmentally Preferable Procurement Steering Committee Co-Chair City of San José

2. Refers to identifying the environmental impacts associated with current purchases and then identifying and procuring alternatives with improved environmental performance. What is Environmental Procurement?

4. “Human activity is putting such strain on the natural functions of the earth that the ability of the planet’s ecosystems to sustain future generations can no longer be taken for granted.” - US Millennium Ecosystem Assessment Why do EP3?

5. Total Government spending: 46% Spending by States: 9% Spending by local governments: 15% Government Spending/GPD

7. San Jose Green Vision 10 goals designed to move us towards sustainability Urban Environmental Accords 21 Actions designed to reduce a city’s environmental impacts Climate Action Plan San Jose Green Initiatives

9. EP3 is foundational to everything we do. Products and packaging are responsible for 44% of US GHG emissions. Big impacts to resources, pollution, waste, etc. Product choices have great environmental potential. EP3 Role

10. EPPP - Purpose Set a standard and commitment for EP3 products and services Elicit change in the markets for EP3 products and services Positive environmental impact Support Sustainability efforts How San José does EP3

11. 1990 – Source Reduction and Recycling Procurement Policy 2001: Environmentally Preferable Procurement Policy (EP3) Amended in 2007 and 2009 EPP History

12. Toxics, Pollution prevention Climate change Vehicles and air emissions Resource conservation Local organic food Durability Extended producer responsibility What the Policy covers

13. Eco-labels Vendor environmental performance Support LEED certification Packaging minimization Requires all City contractors and grantees to conform to policy What it covers, continued

14. Steering Committee Overall guidance Members Implementation Committee Does the work Implementation Plan Partnership How we implement it

16. - Incorporate EP3 into procurement processes Education Individual consulting with individual departments LEED Support Extended Producer Responsibility Identify performance measures EP3 Implementation Strategies

17. Developed boilerplate EP3 language that can go in many solicitations: RFB: addresses environmentally preferable product attributes RFP: “Specifically address how the proposer will support the goals and objectives of the City’s Environmentally Preferable Procurement Policy (EP3) (Section 28). Areas that may be addressed include, but are not limited to:” Incorporate EP3 into procurement processes

18. Create a contract rotation schedule Commodities Review Model Specification development Incorporate EP3 into procurement processes

19. Who needs to be educated? What do they need to know? How do you tell them? Education

20. Not all procurement goes thru the Purchasing Division Some Procurement can be dealt with City-wide Some need to be dealt with by individual departments Strategies are different for each Department-specific Procurement

21. What does Purchasing Buy? • Janitorial • Landscape • Staffing Services • Training Services • Printing Services • Painting • Security • Maintenance • Automotive Parts • Audio/Visual Equip. • Electrical Equip. • Plumbing Equip. • Signs and Labels • Sand and Gravel • Safety Equipment • Furniture • Office supplies

22. What does Purchasing not Buy? • Food Services • Professional Services • Technical Services • Consulting Services • Construction • Department & CMO • Department & CMO • Department & CMO • Department & CMO • Dept of Public Works

23. 8 points possible out of 110 Requires SOP development and ongoing performance measures San Jose part of Portfolio Pilot Program City Hall LEED Platinum LEED Points and EP3

24. A strategy to reduce the end of life impacts of the products we buy Removes responsibility from the municipalities and returns it to the producers Incentive to do “Design for Environment” Extended Producer Responsibility

25. Utilize Benefits Calculators Percentage of total purchases with improved environmental performance Performance Metrics

26. Paper Janitorial products Green fleet Computers and Copiers Batteries Printing services Office supplies Successes/Benefits

27. Lower upfront costs Conserve energy or water Reduce paper or fuel use Lower maintenance costs Reduce replacement costs Avoid disposal/cleanup costs Create local “green collar” jobs Offset environmental & health program costs How “Green” ProductsCan Save Money

28. San Jose’s FY 08-09 EPEAT purchase benefits: 879,680 kWh, 1,572,600 kg in primary materials, 169,139 kg in GHG emissions, 3,633,509 kg in air emissions, 7,600 kg in water emissions, 85 kg in toxic materials, 83 kg of lead, 3,000 kg of hazardous waste, and $83,000 in operating costs EPEAT Benefits

29. Green Electronics Champion – 10/07 Green California Leadership Award - 4/08 French language Green IT Book Recognition

30. Performance Measurement Lifecycle Analysis Staff time to address EP3 Challenges

31. Tools for Eco Purchasing

33. Use climate protection plans, zero waste, less toxic programs to help get EPP going Work on what people are interested in Start with centralized purchase points/people Educate: Understand that purchasing staff may not be aware of the drivers associated with your green purchasing program Cultivate the expectation that green considerations are considered from the start Build EPP criteria into RFP/RFQ process and checklists What helps in doing EP3

34. Antibacterial soaps PCW Paper Janitorial Products Integrated Pest Management Printing Services Biodiesel Low-hanging fruit

35. An eco-label attempts to provide relevant, accurate and meaningful information that allows purchasers to incorporate human health and environmental considerations into routine purchasing decisions. Eco-labels

36. Third party generated (not solely by industry), Verifiable, Created in an open and broad stakeholder process, and Represent specific and meaningful leadership criteria for that product category. Legitimate Eco-labels:

37. Sin of the Hidden Trade-off Sin of No Proof Sin of Vagueness Sin of Irrelevance Sin of Fibbing Sin of the lesser of two evils Sin of illegitimate ecolabel Greenwashing: the act ofmisleading consumers regarding the environmentalpractices of a company or the environmental benefits ofa product or service

38. ABAG EPP Conference: http://www.abag.org/hazwaste/eppconference.html Green Purchasing Institute State of Calif. Dept of General Services EPA NERC EPP Net King County, WA Portland, OR EPP Resources

39. Center for a New American Dream Responsible Purchasing Network Benefits Calculators Biodiesel,, Paper, EPEAT, etc. City of San Francisco Approved Green Product Catalog www.SFEnvironment.org/SFApproved California Product Stewardship Council More Resources

40. NIGP: Green Knowledge Community US Communities TerraChoice More Resources

41. Morph EP3 into a SPP? What others have done: No sweatshop labor Precautionary Principle Avoidance of persistent, bio-accumulative or toxic constituents Extended Producer Responsibility More Outreach EPR Workshop in December Agency Collaboration What’s ahead for San Jose

42. Questions?

43. Linden Skjeie (Shay) City of San Jose Office of Sustainability 408.975.2577 Linden.skjeie@sanjoseca.gov More info: