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Florida Atlantic University Environmental Health and Safety

Florida Atlantic University Environmental Health and Safety. Building Safety Personnel Program. Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee. Physical Plant. Partner

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Florida Atlantic University Environmental Health and Safety

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  1. Florida Atlantic UniversityEnvironmental Health and Safety Building Safety Personnel Program

  2. Program Overview Formally known as Building Supervisor Program Sub-Committee Formed to evaluate program Implement changes Reports to University Safety Committee Physical Plant Partner Campuses University Police EH&S Building Safety Personnel (BSP) Program Sub-Committee

  3. Emergency Operations Plan (EOP) – PREPAREDNESS,RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific Fire, Hurricane, Hostile Intruder Occupant Emergency Plans Continuity of Operations (COOP) – RECOVERY Mission Essential Functions (MEFs) 12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable. EMERGENCY MGMT- OVERVIEW

  4. Occupant Emergency Plans = BSP Program! Addresses responses to emergency events: Shelter in Place Evacuation Other University-wide program BSP Program

  5. Types: Natural: Severe weather: Tornadoes, Lightning, Hurricanes Flooding Wild Fires Man-Made: Fires, Hostile Intruder, Civil Disturbances, Explosions Technological: Cyber-Terrorism HAZARDS

  6. RISKS OF HAZARDS Impact on human life: injury, illness, death. Impact on the organization: property damage, reduced ability to continue academic, research, business functions. Impact on the environment: spills, contamination Occupational issues: unsafe work environment

  7. BSP Program – 3 Groups Group 1 • Building Safety Administrator Planning; COOP/Emergency • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of programs under their purview • They are the highest ranking individual stationed in the building • Not required to be stationed in the building they oversee

  8. Key Points for Administrators Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the buildings they oversee Communicate any University policy or Functional Unit plan changes to all Safety Supervisors under their purview as well as other Functional Units Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units

  9. Key Points Ensure that Safety Supervisors have necessary clearance for duties (e.g. Tier 2 Essential Personnel cards) Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assume Support Program components: Training Planning Leadership Time Be knowledgeable of the program!

  10. BSP Program – 3 Groups Group 2 • Building Safety Supervisor Planning and Implementation • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of programs they are familiar with • Familiarity with building layout and occupants • Stationed in the building they oversee or assigned to clusters of buildings that they are stationed in immediate proximity to. MAIN contact for first responders, EH&S and others for the building

  11. Be familiar with emergency plans, be involved in the review process Be involved in the appointment process of personnel within the building Acquire knowledge of the assigned building: Locations of exits, fume hoods, hazardous material areas, mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue. Accompany, when warranted, the State Fire Marshall during building inspections. Key Points for Safety Supervisors

  12. Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University Police. Know how to identify individuals requiring assistance and inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc) Prepare a checklist of tasks to be performed by the Building Safety Representatives. Communicate plan changes to all Building Safety Representatives. Participate in meetings/updates.

  13. Building Safety Supervisor Binder Each Building has 2 binders (under the care of the Safety Supervisors) Contents: Important Phone numbers Authorizing documents: University Polices Crisis Action Guide Emergency Planning Documents: COOP, ERP etc. Floor Plans with Life Safety Systems information, areas of rescue etc. Building Contacts sheet, notification trees. Training Logs Other Info

  14. FLOOR PLANS • Effort within the Division of Facilities to provide marked floor plans. • Surveys conducted university-wide • Floor Plans will be provided with the following indicated: • Life safety systems; fire alarm panels, extinguishers, AED • Shut off valves: water, gas • Locations of mechanical and electrical rooms • Location of emergency generators • Location of chemical, biological, radiological labs • Ground floor: fire hydrants, main shut offs, etc.

  15. BSP Program – 3 Groups Group 3 • Building Safety Representative Implementation • Determined from the occupancy of the building in question, for example, • Majority of building occupants are part of college or division = floor rep. • Different programs within building = departmental/unit rep. • Stationed in the building they oversee

  16. Qualifications: Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis. Training: Emergency Evacuation Sheltering in Place Severe Weather Other Building Safety Representative

  17. Duties: Participates in an annual or semi-annual update meeting. Understands the evacuation plan for the building. Assures that it is posted conspicuously throughout the department or unit. Maintains a departmental or unit emergency contact list. Pays attention to and reports safety or maintenance issues. Building Safety Representative

  18. Alternates The Building Safety Supervisor is the only group to have an alternate. Role: An alternate will follow the same job description and guidelines Assume the duties of the position if the appointed person is not available, if the appointed position is vacated without replacement or if the appointed replacement is undergoing or has yet to undergo required training.

  19. Used for personnel and training tracking Can perform queries and print reports for example: Building Safety Personnel by Campus and Building Building Safety Personnel by Name At this time, maintained by EH&S, however Will be hosted on the Emergency Planning and Response website Access will be given to Safety Supervisors to: Update quarterly or when a change in personnel occurs Review for accuracy Can export information for call out and text messaging alerting BSP Database

  20. All Safety Representatives should check with their Unit Leader in determining if they are essential personnel and to what group they belong. Level1 Tier1 Tier2 All Safety Supervisors are Tier 2 Personnel ESSENTIAL PERSONNEL CARD http://www.fau.edu/financial/ep.php

  21. A University community safety guide. Building Safety Personnel procedures are tailored from these. Addresses a variety of events. Should be disseminated to all. Located: http://www.fau.edu/admin/EmergencyInformation.php CRISIS ACTION GUIDE KNOW IT!!

  22. CRISIS ACTION GUIDE EvacuationShelter in Place Fire safety Suspicious Packages Severe WeatherHurricane preparedness Civil Disturbances Catastrophic Events Hazardous Material Incidents Reporting Crimes Sexual Assault Utility Crises Security Access Medical Emergencies Campus Violence Psychological Crises Important Phone Numbers Those in green have tailored procedures for Safety Supervisors.

  23. Onsite training for Safety Reps: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Other information: Card Access and Essential Personnel Program FAU Alert Hazard Communications Blood borne pathogens Suspicious packages TRAINING

  24. EMERGENCY EVACUATION

  25. Should be displayed in a visible location in the building for a quick reference in case of an emergency This information includes: Evacuation routes Evacuation guidelines Emergency telephone numbers Plan escape procedure and escape routes Know the locations of the two closest exits and be familiar with the path that leads to the outside EVACUATION INFORMATION

  26. What is it?: It is floor plan with exit routes marked. Who develops it? It is prepared by a qualified architect. Where can it be found? It is posted or mounted in a hallway or close to an exit door or elevator. EVACUATION PLAN

  27. Routes Assembly Areas Procedures EVACUATION PLAN

  28. Primary Route: The one that is closest to you Secondary Route: the one that is further away. Sometimes routescannot be used due to the emergency event at hand: The emergency event or threat is occurring in or near the route. PRIMARY AND SECONDARY ESCAPE ROUTES

  29. Example of the 5th Floor Plan Diagrams are posted on the wall by the exit doors

  30. Example of ½ of the 2nd Floor Plan Diagrams are posted on the wall by the exit door Woman's Room Men’s Room

  31. Know your assembly area outside the building Building Evacuation Points:Boca Raton CampusDavie CampusFt. Lauderdale CampusJupiter CampusSeaTech CampusTreasure Coast Campus ASSEMBLY AREA

  32. If fire alarm is sounding and visual signals activated Fire Smoke Bomb threat Hazardous material spill (large or vapors) Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt, call University Police) Easiest way to notify building occupants of need to evacuate is to activate the fire alarm, if not already activated WHEN TO EVACUATE

  33. When fire alarm is not sounding or visual signals inactive and: No evidence of rapidly deteriorating safety conditions e.g. fire, smoke, bomb threat, spill. Localized hazard conditions (not spreading) Hostile Intruder/s (when occupants cannot safely do so) INSTEAD: Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency. Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate WHEN NOT TO EVACUATE

  34. Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance. The assistance may be in the form of the following: Be familiar with the people requiring assistance who are routinely in your work area. Inform hearing impaired people that they have to evacuate. Assistvisually impaired people to an exit stairway. Inform emergency personnel of the location of people inside the building who need help evacuating. In the extreme case that you must physically evacuate a person, askhow to safely carry/assist them. INDIVIDUALS REQUIRING ASSISTANCE

  35. From the time a fire starts, smoke detectors may operate within 1 minute. Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees. Flashover can occur within 4 minutes from the time a fire starts. From the time a fire starts, you generally will have less than 5 minutes to get out alive. A TYPICAL FIRE SCENARIO

  36. Fire is accessed and water is now being applied to the fire 911 notifies fire dept. and fire dept. responds Count heads, notify occupants, call fire dept. Alert occupants of fire Flashover Occurs 0 1 2 3 4 5 10 15 20 TIME LINE (minutes) A fire starts in your building and is activated by the smoke detector

  37. Modern office buildings are designed with fire detection and suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations. FIRE PROTECTION SYSTEMS SMOKE DETECTORS HEAT DETECTORS SPRINKLER SYSTEMS

  38. FIRE PROTECTION SYSTEMS • The fire alarm pull stations are located by the exit doors leading to the stairwells. • In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.

  39. Maintain a list of staff in the department, including those who may need assistance. Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc) Direct people to assigned areas – assembly areas and areas of rescue and take head count DUTIES RELATED TO SAFETY REPRESENTATIVES

  40. Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations. Keep evacuation procedures up to date and available Complete duties assigned to you by Safety Supervisor and give update DUTIES RELATED TO SAFETY REPRESENTATIVES

  41. GET OUT and STAY ALIVE!

  42. SHELTER IN PLACE

  43. What to know: When to shelter in place Hazard is in immediate the vicinity or building and It is dangerous to evacuate What to do: Hazard-based response Hazardous Material Tornado/Severe Weather Hostile Intruder Other SHELTER IN PLACE

  44. What hazards may warrant Shelter in Place action? Hazardous Materials spill Severe Weather Hostile Intruder situation where evacuation is not an option Safety threats/emergency events in other buildings Other SHELTER IN PLACE

  45. Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance. The assistance may be in the form of the following: Be familiar with the people requiring assistance who are routinely in your work area. Inform hearing impaired people that they have to shelter in place. Assistvisually impaired people to an appropriate shelter-in-place area. Inform emergency personnel of the location of people inside the building who are sheltering in place. Askhow to safely carry/assist them in the extreme case that you must physically move a person to an area better suited to sheltering in place, INDIVIDUALS REQUIRING ASSISTANCE

  46. SHELTER IN PLACE General – e.g. HAZMAT spill. Building’s HVAC system is shut off and it is acceptable to keep within the confines of the building envelope Lock down – e.g. Civil Unrest or Hostile Intruder. Individual rooms that can be locked are best. DO NOT USE BATHROOMS Severe Weather – e.g. Tornados/Lightning. Interior rooms or hallways and away from windows.

  47. Maintain a list of staff in the building, including those who may need assistance Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc) Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown) DUTIES RELATED TO SAFETY REPRESENTATIVES

  48. Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations. Keep sheltering in place procedures up to date and available Complete duties assigned to you by the Safety Supervisors and give updates DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES

  49. Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center. Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available. Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume. CARD ACCESS AND LOCKS

  50. Storm Terms Tropical Depression: <38mph Tropical Storm: 39mph – 73mph Hurricane: >73mph Watch vs Warning Watch: storm conditions within 36 hours Warning: storm conditions within 24 hours Intensity categories: Saffir-Simpson Scale Cat 1: 74mph – 95mph Cat 2: 96mph – 110mph Cat 3: 111mph – 130mph Cat 4: 131mph – 155mph Cat 5: > 155mph HURRICANES

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