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Essential Training for Key Club Treasurers: Officer Conference 2011

Join us for the Key Club Officer Training Conference held on April 23, 2011, in Division 3, focusing on the vital role of the Treasurer. Presented by Alec Mouradian, this workshop covers essential responsibilities including fundraising, financial management, dues collection, and accurate record-keeping. Learn how to prepare budgets, work with officers, and handle member dues effectively. Also discussed are common mistakes, important deadlines, and resources for managing club finances. Ensure you’re equipped to lead your club’s financial operations successfully!

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Essential Training for Key Club Treasurers: Officer Conference 2011

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  1. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 TREASURER (Treadsurer) 2011-2012 Workshop: Treasurers Presented By: ----------------------------

  2. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Duties • Fundraise • Finance • Manage Dues • Lead & Educate Workshop: Treasurers Presented By: Alec Mouradian

  3. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Fundraise • Work with officers and plan fundraisers • Record revenue/expense, including receipts. • Make sure you have fundraisers not only for your club, but also for charities. • Count, collect, and store money. Workshop: Treasurers Presented By: Alec Mouradian

  4. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Finance • Prepare a club budget, and keep track of money gained and spent. • Record all transactions and receipts. • Make sure records are timely and accurate. • Handle reimbursements, and confirm with receipts. • Update advisors, officers, and Kiwanians on the club's financial status. Workshop: Treasurers Presented By: Alec Mouradian

  5. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Manage Dues • Create and record membership applications with the Club Secretary. • Collect dues along with applications. • Work with other officers and publicize the club and encourage dues payment. Workshop: Treasurers Presented By: Alec Mouradian

  6. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Membership Dues • $11 → $4.50 (District) + $6.50 (International) • Send to KCI office • → Key Club International 3636 Woodview Trace Indianapolis, IN 46268-3196 Workshop: Treasurers Presented By: Alec Mouradian

  7. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 DUE DATES • Start Paying: October 1st, 2011 • Early Bird: November 1st, 2011 • Deadline: December 1st, 2011 • Late: December 2nd, 2011 • Supplementary: February 1st, 2011 • Suspension: February 1st, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  8. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Membership Update Center • Go to www.soapmu.kiwanis.org • Combine roster (Secretaries) and invoice (Treasurers) • Can pay online by using PayPal or Credit Card • MAKE SURE YOU READ AND FOLLOW ALL INSTRUCTIONS CORRECTLY! Workshop: Treasurers Presented By: Alec Mouradian

  9. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  10. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  11. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  12. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  13. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  14. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  15. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  16. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  17. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  18. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  19. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  20. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  21. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Workshop: Treasurers Presented By: Alec Mouradian

  22. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 COMMON MISTAKES • Losing envelope with password • Please make sure that faculty advisors receive the envelops in September (?) • Fail to update advisor information • International needs recent advisor(s) information • Not deleting old members • Undeleted old members will increase the clu's dude payment • If deleted members are marks by a **, they are not actually “delete” (Please double check) Workshop: Treasurers Presented By: Alec Mouradian

  23. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 COMMON MISTAKES • Making the invoice prematurely • Create an invoice AFTER you have completely finished updating. → Once an invoice is created, the updates are locked in. • Forgetting to follow directions/press buttons • Changes are sometimes sent to the database; BE CAREFUL • Send the roster instead of the invoice. Workshop: Treasurers Presented By: Alec Mouradian

  24. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Lead & Educate • Serve as an exemplary club member • Promote Key Club • Attend important events and meetings • Spread the importance of dues to your members Workshop: Treasurers Presented By: Alec Mouradian

  25. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Submissions • Budget Report Form – keeps track of all the money that has been spent and earned • File Naming: SN_BR_2011-12 • Example: John Marshall = JM_BR_2011-12 • Early Bird: end of every month • On Time: beginning of every month • Late: the 4th of every month Workshop: Treasurers Presented By: Alec Mouradian

  26. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Abbreviations School Name: SN President's To Do List: PTDL Point Records: PR Officer Recognition: OR Member Recognition: MR Important Dates: ID Monthly Report Form: MRF Board Meeting: BM Club Meeting: CM Minutes: Mins Club News: CNEWS Budget Records: BR Presented By: Andrea Cenon Workshop: Secretaries

  27. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 Abbreviations for School Names Herbert Hoover = HVR Hollywood = HWD Holy Family = HF John Marshall = JM La Canada = LC St. Francis = SF Verdugo Hills = VH Village Christian = VC Apex Academy = AA Benjamin Franklin = BF Clark Magnet = CM Crescenta Valley = CV Eagle Rock = ER Flintridge Prep = FP Glendale = GLD Presented By: Andrea Cenon Workshop: Secretaries

  28. DIVISION 3 | KEY CLUB Officer Training Conference 2011 Saturday, April 23, 2011 GOOD LUCK TREASURERS! HAVE FUN! :D from your Divisional Secretary, Rachel Su Presented By: Andrea Cenon Workshop: Secretaries

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