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DDR Funding Process

DDR Funding Process. Major Lynn Stuart, CAP RMR DDR Coordinator. Funding Provided by Air Force Surgeon General. Congressionally mandated funds but not part of the annual CAP appropriation.

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DDR Funding Process

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  1. DDR Funding Process Major Lynn Stuart, CAP RMR DDR Coordinator

  2. Funding Provided by Air Force Surgeon General • Congressionally mandated funds but not part of the annual CAP appropriation. • Assists units in instilling aggressive, positive, drug-free attitude in CAP members (seniors and cadets), Air Force families, DoD civilians, and school-aged children located within 30 miles of an Air Force Base, Air Force Reserve Base, Air National Guard Base, or units with 100 or more Air Force personnel. • The products and services used by the DDRP must have direct application to the DDRP goals and objectives. • The DDRP maintains program accountability in accordance with DoD Directives and AFMOA/SGOC guidance, and AFI 65-601V1, Budgetary Guidance and Procedures.

  3. Authorized Expenditures • Direct administrative costs for DDR activities and events (i.e., paper, markers, printing, and other items not other wise provided by CAP) • Travel costs for DDR Coordinators and Administrators to support training over 50 miles from their home of record • Drug prevention literature and visual aids • Promotional items • Education and training materials • Fatal Vision goggles • Model rocketry materials to support community outreach activities to expand knowledge of both DDR and aerospace. This is not to supplement the normal model rocketry training • Events and activities with a direct DDR connection

  4. Expenditures Not Authorized • Computers, DVD players, and related items • Uniforms and uniforms items • Region, wing, state, and squadron flags • Food, trophies, plaques, and honoraria • Encampment or Membership Scholarships • T-shirts, hats or other apparel • Personalized DDR promotional items • Office Equipment • Federal Tax

  5. Catalog Items • Four Categories • Promotional Items • Education and Training • Fatal Vision Goggles • Model Rocketry (Community Outreach only)

  6. Acquiring Items From the DDR Catalog • Unit develops activity request (s) based on their strategic plan using DDR Form 1A. Unit sends request (s) to wing DDR Administrator. • Wing DDR Administrator coordinates approval of activity request (s) with DDR Coordinator and wing commander using DDR Form 1C (DDR Region/Wing DDR Funding Summary). The DDR Form 1C enables the region/wing commander, DDR Coordinator and Administrator to track expenditures and activities.   • Region DDR Coordinator submits the activity request (DDR Form 1A), Region/Wing DDR Funding Summary (DDR Form 1C) to NHQ. • NHQ/DDR reviews the unit activity submission (DDR Form 1A) and e-mails the approved DDR Form 1A to the wing DDR Administrator and vendor (s). 

  7. Acquiring Items From the DDR Catalog (Continued) • For education and training materials, model rocketry, and Fatal Vision goggles units must contact the vendor (referencing the activity number) using the info on the DDR website to place their order. Promotional Items are ordered using the vendor’s link on the DDR website. • Wing DDR Administrator verifies receipt of merchandise via e-mail and forwards a copy of the packing slip via fax, e-mail (ddr@capnhq.gov), or regular mail to NHQ/DDR. • Upon completion of activity/event and DDR Administrator sends After Event/Activity Report (DDR Form 2) within 30 days upon completion of the activity to the Region DDR Coordinator, who will in turn forward it to NHQ/DDR.

  8. Ordering Catalog Items • Units order directly from the vendor using the activity number on the approved DDR Form 1A from NHQ/DDR.    • Items are shipped  directly from the vendor approximately 2-4 weeks after being ordered from the vendor. • Units pay the vendor directly for the shipping and must initiate all shipping arrangements using the activity number on the approved DDR Form 1A.

  9. Requesting Non-Catalog Items • The Funds Reimbursement process (CAPF 108) is used to receive payment for expended funds.  • Wings/regions pay 100 percent of the cost for NHQ/DDR approved event/activity and are reimbursed at 80 percent via electronic transfer. • All reimbursement requests must be received NLT 30 days after the event/activity to receive reimbursement.

  10. Requesting Non-Catalog Items • Unit develops activity request (s) based on their strategic plan using DDR Form 1B (DDR Activity Funding Request). Unit sends request (s) to wing DDR Administrator. • Wing DDR Administrator coordinates approval of activity request (s) with DDR Coordinator and wing commander using DDR Form 1C (Region/Wing Funding Summary). The DDR Form 1C enables the region/wing commander, DDR Coordinator and Administrator to track expenditures and activities. • Region DDR Coordinator submits the activity request (DDR Form 1B), Region/Wing DDR Funding Summary (DDR Form 1C) to NHQ/DDR. • NHQ/DDR reviews the unit activity request (s) (DDR Form 1B) and e-mails the validated DDR Form 1B to the wing.

  11. Requesting Non-Catalog Items • Upon completion of event/activity, the DDR Administrator sends After Event/Activity Report (DDR Form 2) to the Region DDR Coordinator, who will forward it to NHQ/DDR. • DDR Administrator/Coordinator consolidates original receipts or expense justifications and prepares a CAP Form 108. The CAP Form 108 and legible copies of paid receipts/invoices are forwarded to wing commander for approval and signature. • The DDR Coordinator/Administrator maintains original receipts /invoices and submit entire package to NHQ/DDR NLT 30 days after the event per NHQ CAP regulations. • NHQ/DDR validates and sends CAP Form 108 to FM for processing within 24 hours of receipt

  12. Confused? • Catalog Items • DDR Form 1A and DDR Form 1C. • When authorization is received, order directly from Vendor. Pay only shipping, handling and custom imprint. • Non-Catalog Items • DDR Form 1B and DDR Form 1C. • When authorization is received, order directly from Vendor. Pay 100%. • Submit CAPF 108. DDR/NHQ reimburses 80% via electronic transfer

  13. DDR Form 1A • One DDR Form 1A for each activity. • Copy item name and item number from Vendor website. • DDR Connection is to indicate how the item will be used and how it will support the DDR Program.

  14. DDR Form 1B

  15. DDR Form 1C • Is required for all DDR Form 1As and/or Form 1Bs. • Can be used to summarize multiple forms. • After proper signatures are obtained, the DDR Form 1C should be emailed, along with all Form 1As/1Bs to the RMR DDR Coordinator, who will forward them to NHQ/DDR.

  16. DDR Form 2 Page 1

  17. DDR Form 2 (Page 2) Important! DDR Form 2 must be submitted to the DDRC within 30 days upon completion of the activity. Requests for future activities will not be approved until the DDR Form 2 is submitted.

  18. Questions??

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