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Data Hygiene Strategies

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Join Patrick Saeva, Director of Technical Strategy at Rochester Institute of Technology, as he presents key strategies for enhancing data hygiene, ensuring data integrity, and optimizing vendor management. Discover how to develop a robust data integrity strategy, set SMART goals, and utilize multiple data sources on a college campus. Gain insights into measuring success through metrics, educating staff on best practices, and implementing tools for efficient data management. Enhance your institution’s performance by adopting these essential data hygiene practices.

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Data Hygiene Strategies

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  1. Data Hygiene Strategies Patrick Saeva Director of Technical Strategy Rochester Institute of Technology

  2. Agenda • Guiding Principles • Data Sources • Goals and Metrics • Vendor Management • Tips and Tricks

  3. Guiding Principles • Develop a “Data Integrity Strategy” • Goals, Timeline, Vendors, Resources • Metrics Driven – “You can’t manage what you don’t measure” • Data received, turnaround, baselines, returns, etc. • Self-reported data trumps all

  4. Data Sources • Share best practices and challenges with internal partners • Multiple sources on a college campus (Registrar, IT, Departments, Student Affairs, etc.) • Work with partners to change their upstream practices • Share your successes with your partners

  5. Goals and Metrics • Set SMART goals (individually and team based) • Specific, Measurable, Attainable, Realistic, Timely • Raise the bar annually • Find new challenges • Measure inputs and outputs • Develop shared ownership

  6. Vendor Management • Use a multi-vendor approach • Find a vendor’s point of differentiation • Corporate Data, Email, Phone, Address, Matching Gift, Marriages, Deaths, etc. • Assess vendors qualitatively and quantitatively • Send test files to measure results

  7. Tips and Tricks • Keep data cleansing exciting • Remind team of their value to the greater good • Educate “front line” staff and leadership on benefits • Proper justification can lead to resource allocation • Deploy a variety of tools • Batch, Point of Entry, Lookups, etc.

  8. Questions? Patrick Saeva Director of Technical Strategy Rochester Institute of Technology pjsdar@rit.edu 585-475-5025

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